Sage 300 (formerly Sage Accpac ) ERP has the flexibility to support the unique needs of multi-site and global organizations.  For global organizations with offices in India we have developed a must-need Tax Solution “Greytrix TDS (Tax Deducted at Source) for Sage 300 ERP”

Get ready for a First Look of our Greytrix [...]]]>

Sage 300 (formerly Sage Accpac ) ERP has the flexibility to support the unique needs of multi-site and global organizations.  For global organizations with offices in India we have developed a must-need Tax Solution “Greytrix TDS (Tax Deducted at Source) for Sage 300 ERP”

Get ready for a First Look of our Greytrix TDS for Sage 300 (Accpac) ERP with enhanced features. In this version Greytrix TDS modules will be available in portal with all these features.

Tax deducted at Source is an add-on for Sage Accpac ERP enabling organizations to maintain complex requirements on Tax Deducted at Source and generates reports and forms required by the Central Government including eTDS file. Tax deducted at Source automates your tax deduction calculations under various sections and slabs and provides you comprehensive, accurate and detailed reporting.

Overview of the new Greytrix TDS on portal:  We will first see user interface links of Greytrix TDS provided in the Sage 300 Portal.

You can easily Generate TDS related Reports like:

1. Form 16A
2. Form 26Q/27Q
3. Deduction and remittance
4. TDS challan
5. E-TDS quarterly return

Lets now see the shortcut navigation tab of Greytrix TDS for Easy access of User Interface in Sage 300 ERP Portal

Now lets look at user interface of “Nature of deduction” from portal.  User can easily access the entire screen same like earlier version of TDS but with new advanced look.

Do provide us with you feedback/suggestion on sage@greytrix.com . We would be glad to make additions to our existing list.

—- Related Posts —-
1) Give your Accountants Break from the Tedious TDS
2) Greytrix TDS for Sage ACCPAC ERP now with Manual TDS Entry
3) Handling Tax Deducted At Source (TDS) on Rent Paid in Sage ACCPAC ERP
4) Greytrix TDS for Sage Accpac ERP – Generating file for Quarterly etds returns
5)  TDS Cumulative cut-off Deduction

Introduction of Document Numbering for Sage 300 ERP
Configuring Document Numbering of Sage 300 ERP

Today we [...]]]> We continue our series for our Greytrix Document Numbering for Sage (Accpac) 300 ERP.

Introduction of Document Numbering for Sage 300 ERP
Configuring Document Numbering of Sage 300 ERP

Today we will discuss about a new grouping feature to our solution . Let me explain how is this going to be used. Say a company has a multi location/account set but need to generate same numbering for a group of location and assign a different location for the other group. So to generate the numbering series, first user needs to create a numbering structure as per the requirement. (Shown in the below screen shot)

As seen in the example there are 4 locations for which we have made 2 groups.

* Group1: Location 1 and Location 1A
* Group2: Location 2 and Location 2A

Now the demand is to assign different numbering for  Group1 and different numbering for Group2.

In that case we just need to assign Location 1 and 1A with Location Group 1 and while Location 2 and Location 2A with Location group 2.

Thus whenever system generates the numbering for any transactions having Location1 or 1A the number structure generated will be same [ditto] in continuous series. Similarly for Group2 as well. As explained above the functionality of Location Group, the same thing will work for the Account Set as well.

Now whenever we will create OE Order transactions for location 1 and 1A ; Accpac will generate the number as shown in below screen shots (as per structure code i.e. Prefix+ Location + Number).

Greytrix Customer Portal for Sage 300 ERP (formerly known as Sage Accpac ERP) opens a self-service access to your customers. Customer Portal of an organization gives their customers and business partners’ ability to access products information and place [...]]]> We are excited to announce release of our new solution Greytrix Customer Portal for Sage 300 ERP.

Greytrix Customer Portal for Sage 300 ERP (formerly known as Sage Accpac ERP) opens a self-service access to your customers. Customer Portal of an organization gives their customers and business partners’ ability to access products information and place an order of required product from any internet enabled device. We have released Customer Portal designed especially for SME to boost their sales of product and increase services to customers.

With the Customer Portal, you can empower your customers by providing them complete access to up to date and accurate information. It is a cost-effective solution that eliminates countless phone calls to verify the status of sales orders. By enabling your customers to make payments in the system, it will lessen time-consuming paperwork to reconcile accounting discrepancies resulting from incorrect billings and payment applications. The added convenience at your customers fingertips and the reliable automated payment entry processing result to an improved customer relationship, a sure win-win for both your business and your customers.

Greytrix Customer Portal and Sage 300 ERP systems are linked to each other thereby enabling the transferral of a multitude of information from Customer Portal to Sage 300 ERP systems, and vice versa. The synchronization is automatically done, in real time. There is no need to manually import or export data ensuring accuracy of transferred data

KEY FEATURES

* Provides a shared view of data between company and customers for greater transparency.
* Self-service access to your customers to manage their accounts.
* Automated payment processing lessens human errors.
* Reduces unnecessary administrative and overhead costs.
* Helps you keep up with increasing sales volume while minimizing costs.
* Online, real-time integration with Sage 300 ERP.

View Current Orders and Order History : The ‘Order Inquiry’ menu provides your customers with a snapshot of their Orders. On this menu, they can check their outstanding orders and amount, view full order history for previous orders, and preview their statements. For each order, the system provides details on the shipped quantity and Quantity on backorder.

The Customer Portal also extends your billing and collection facilities by providing your customers with updated balances of their accounts online and in real time. This enables customers to review their accounts anytime and spot any possible discrepancies sooner. With this capability, your accounting department can avoid the time and expense of generating and mailing hard-copy statements to your customers.

This gives an overview of how Greytrix Customer Portal works with Sage 300 ERP (formerly known as Sage Accpac ERP)

For example a customer has purchased fitness equipment which has a warranty of 5 years and during those 5 years there may be [...]]]> There are situations specially in the service industries where the company might need to issue spare parts free of cost if the customer who had purchased the machines which were under warranty.

For example a customer has purchased fitness equipment which has a warranty of 5 years and during those 5 years there may be situations where you may need to provide parts free of cost.

Process Flow for FOC sales in service

1. If the stock is lying at our main warehouse then you can transfer the stock to a FOC location from where you can do the FOC sales. This can help you to track FOC sales as it will be carried out at a totally different location.

2. First the user will issue the FOC material to the customer.

3. The user will create a Zero amount sales orders, shipment, and invoice. While entering the sales order he has to take care that, in detail line the category of the item is selected as SFOC. This category is specially designed to handle the FOC sales.

4. When the user will make the shipment following will be the effect.
Shipment clearing Account   – Debit
Stock – Finished Goods – Credit

5. Then the user will make the invoice which at Zero MRP. The effect of the Invoice will be as follows.
FOC for COGS – Debit
Shipment clearing – Credit

Here the FOC for COGS is a special COGS account that is created for FOC sales. All the other sales will not affect this COGS account. It will be used only when there is a FOC sale. Thus when we select the category SFOC this COGS account automatically gets affected.

This is the process that we will be using to issue an FOC material in Sage 300 (Sage Accpac).

Then the [...]]]> It is often identified that custom clearing agents or freight and insurance handlers do not bill the charges at the time of delivery of goods but send an accumulated bill on a monthly basis and then it becomes a headache for company to prorate it to inventory that is already shipped or consumed.

Then the company is left with following alternatives:

1. Not to prorate the cost to inventory and directly add it to Cost of Sales at the end of year, hence compromising the costing effect.

2. Wait for making the stock receipt till the time we receive a bill from vendor, which is not very practical.

3.To struggle and convince the vendor to send bills at the time of delivery, which your vendor might not agree to do.

Another alternative is to create a provisional vendor in Accpac Accounts Payable module for the purpose of prorating an approximation of additional costs on Inventory and then adjust the costs when the actual ones are known.

Let’s see in detail how this is accomplished:

Firstly we need to create a Provisional Cost Vendor Group and Account Set and Vendor in Accounts Payable module where the account set will link it to an account in General Ledger for Provisional Cost Vendor. Now go ahead and create the receipt selecting Provisional Cost Vendor (Let’s name him PR01) PR01 and put in the approximation of additional costs which is generally known to Accounts Team by experience. Then the respective Invoices against Material vendor and Provisional Cost Vendor shall be made.

Next, when the actual invoice is received from your Additional Cost vendor, book it on the name of vendor (Let’s name him AD01) AD01 in Accounts Payable Module as a summary type invoice, and select the GL created as ‘Provisional Cost Clearing A/c’ under Income Statement.

Now to reduce the payable for Provisional Cost Vendor and increase the same for Additional Cost Vendor, pass a Credit Note/ Adjustment entry in Accounts Payable module while selecting the invoice created through PO Module and selecting the same ‘Provisional Cost Clearing’ account to be credited.

Finally to adjust the difference between approximate and actual additional cost, create a GL-JE debiting Provisional Cost Clearing and Crediting COGS or Cost Variance account.

This way the inventory costs for each delivery can be identified and then added to COGS at the end of year.

Hope this helps ease your work.

The TDS Deduction and Remittance process are easily followed by the Greytrix TDS users but the problem occurs if we need to reverse the TDS once the document is already remitted.

There [...]]]> TDS plays an important role within different sections of Indian Market, and almost every Individual/Company is liable to pay TDS to the government.

The TDS Deduction and Remittance process are easily followed by the Greytrix TDS users but the problem occurs if we need to reverse the TDS once the document is already remitted.

There are several occurrences when we deduct the TDS against a vendor and even selected the document for the Remittance purpose. Now as seen in the below screen shot the document has appeared within the remittance Entry.

Now for any reason if the user wants to remove the Transaction from the Remittance i.e. make the document available for Remittance again.

We have made this option easy in the Greytrix TDS utility for Sage Accpac ERP (Sage 300) , where in we have provided the “Void Remittance” button in our Greytrix TDS utility which will help you to reverse the remittance entry. This feature will make all the documents within the Remittance available for the Remittance again.

Below screen shows the Void Remittance button:

—- Related Posts —-
1) Give your Accountants Break from the Tedious TDS
2) Greytrix TDS for Sage ACCPAC ERP now with Manual TDS Entry
3) Handling Tax Deducted At Source (TDS) on Rent Paid in Sage ACCPAC ERP
4) Greytrix TDS for Sage Accpac ERP – Generating file for Quarterly etds returns
5) TDS Cumulative cut-off Deduction