{"id":15756,"date":"2017-05-19T13:00:24","date_gmt":"2017-05-19T13:00:24","guid":{"rendered":"http:\/\/www.greytrix.com\/blogs\/sageaccpacerp\/?p=15756"},"modified":"2024-03-08T06:00:25","modified_gmt":"2024-03-08T06:00:25","slug":"sage-300-pjc-transaction-numbering","status":"publish","type":"post","link":"https:\/\/www.greytrix.com\/blogs\/sageaccpacerp\/2017\/05\/19\/sage-300-pjc-transaction-numbering\/","title":{"rendered":"Sage 300 PJC &#8211; Transaction Numbering"},"content":{"rendered":"<p style=\"text-align: justify;\">With the help of Sage 300 Project and Job Costing module organization can be able to manage estimations, tracking inventory purchase, costing, and billings of projects, miscellaneous costs as well as processing charges. This module also facilitates user to set some formats for the various documents\/transactions that are processed under PJC module.<\/p>\n<p style=\"text-align: justify;\">In this blog we are going to discuss about the option provided in Sage 300 PJC module which allows user to specify the specific format for document number.<\/p>\n<p style=\"text-align: justify;\"><em><strong>New Stuff:\u00a0<\/strong><\/em><a href=\"https:\/\/www.greytrix.com\/blogs\/sageaccpacerp\/2017\/04\/28\/printing-sales-report-country-wise\/\" target=\"_blank\" rel=\"noopener\">Printing Sales Report Country Wise<\/a><\/p>\n<p style=\"text-align: justify;\">In order to access the screen navigates to Project and Job Costing \u2013&gt; PJC Setup \u2013&gt; Options screen \u2013&gt; Transactions Tab. Kindly refer the screenshot for the same.<\/p>\n<p style=\"text-align: justify;\"><a href=\"https:\/\/www.greytrix.com\/blogs\/sageaccpacerp\/wp-content\/uploads\/2017\/05\/PJCTN1.jpg\"><img fetchpriority=\"high\" decoding=\"async\" class=\"aligncenter size-full wp-image-15757\" src=\"https:\/\/www.greytrix.com\/blogs\/sageaccpacerp\/wp-content\/uploads\/2017\/05\/PJCTN1.jpg\" alt=\"PJC Setup \" width=\"771\" height=\"637\" \/><\/a><\/p>\n<p style=\"text-align: justify;\">With this feature user will be able to set the format for document number for the various PJC module transactions.<\/p>\n<p style=\"text-align: justify;\"><strong>User can use this feature based on below parameters:<\/strong><\/p>\n<p style=\"text-align: justify;\"><u>Document Type:<\/u><\/p>\n<ul style=\"text-align: justify;\">\n<li>As you can see in the screenshot above, it allows user to specify the format for transaction numbers \u201cDocument Type\u201d wise.<\/li>\n<li>This is non editable column; all the standard screens for PJC Transactions are listed under this column.<\/li>\n<\/ul>\n<p style=\"text-align: justify;\"><u>Length:<\/u><\/p>\n<ul style=\"text-align: justify;\">\n<li>The feature also allows user to set the maximum character length for the transaction number.<\/li>\n<li>The value specified for the length is validated against the Sage 300 character limit for that particular transaction number. User can specify the length less than or equal to maximum characters supported as per standard.<\/li>\n<li>Editable column, user can not set \u20180\u2019 value i.e. 0 character length for any of this.<\/li>\n<\/ul>\n<p style=\"text-align: justify;\"><u>Prefix:<\/u><\/p>\n<ul style=\"text-align: justify;\">\n<li>User can specify the set of characters which will be considered as \u201cprefix\u201d while generating transaction number.<\/li>\n<li>Editable field and user can leave this field blank.<\/li>\n<li>Maximum Prefix length allowed is transaction number length specified -1 or 6 whichever is less.<\/li>\n<\/ul>\n<p style=\"text-align: justify;\"><u>Next Number:<\/u><\/p>\n<ul style=\"text-align: justify;\">\n<li>This is the actual number which will get assigned to transaction by combining with prefix and padding zeros as a transaction number. It helps to uniquely identify each transaction.<\/li>\n<li>This value will get automatically incremented on creation of new transaction with auto-numbered document.<\/li>\n<li>Editable field, User can change the value for next number.<\/li>\n<\/ul>\n<p style=\"text-align: justify;\"><strong><u>Note:<\/u><\/strong><\/p>\n<ol style=\"text-align: justify;\">\n<li>User can change transaction number formats specifications i.e. length, Prefix and next number at any time.<\/li>\n<li>This will allow user to set the transaction numbers which can describe the transaction in better terms. Also can help to skip the specific transaction number generation and can later on allow entering the skipped transaction.<\/li>\n<\/ol>\n<p style=\"text-align: justify;\"><strong><u>You can refer to the example below for demonstrating use of \u201cTransaction Numbering\u201d feature:<\/u><\/strong><br \/>\nKindly refer to the screenshot above and consider the values set for the \u201cMaterial Usage\u201d<br \/>\nLength: 8 characters, Prefix: MTRL, Next Number: 6<br \/>\nThe last entry generated for the Material usage is as below:<\/p>\n<p style=\"text-align: justify;\"><a href=\"https:\/\/www.greytrix.com\/blogs\/sageaccpacerp\/wp-content\/uploads\/2017\/05\/PJCTN2.jpg\"><img decoding=\"async\" class=\"aligncenter size-full wp-image-15758\" src=\"https:\/\/www.greytrix.com\/blogs\/sageaccpacerp\/wp-content\/uploads\/2017\/05\/PJCTN2.jpg\" alt=\"PJC Material Usage\" width=\"573\" height=\"331\" \/><\/a><\/p>\n<p style=\"text-align: justify;\">So the next transaction number will be generated as \u201cMTRL0006\u201d (prefix: MTRL, Length: 8 Characters and Next number: 6)<\/p>\n<p style=\"text-align: justify;\"><a href=\"https:\/\/www.greytrix.com\/blogs\/sageaccpacerp\/wp-content\/uploads\/2017\/05\/PJCTN3.jpg\"><img decoding=\"async\" class=\"aligncenter size-full wp-image-15759\" src=\"https:\/\/www.greytrix.com\/blogs\/sageaccpacerp\/wp-content\/uploads\/2017\/05\/PJCTN3.jpg\" alt=\"PJC Material Usage\" width=\"628\" height=\"354\" \/><\/a><\/p>\n<p style=\"text-align: justify;\">The \u201cNext Number\u201d in the PJC options will be set to 7, kindly refer to the screenshot below:<\/p>\n<p style=\"text-align: justify;\"><a href=\"https:\/\/www.greytrix.com\/blogs\/sageaccpacerp\/wp-content\/uploads\/2017\/05\/PJCTN4.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-15760\" src=\"https:\/\/www.greytrix.com\/blogs\/sageaccpacerp\/wp-content\/uploads\/2017\/05\/PJCTN4.jpg\" alt=\"PJC Option screen\" width=\"627\" height=\"520\" \/><\/a><\/p>\n<p style=\"text-align: justify;\">If user makes changes in the prefix and next number as per below screenshot<br \/>\nSet the Prefix as \u201cMTRLU\u201d instead of \u201cMTRL\u201d and length as \u201c16\u201d instead of \u201c8\u201d and Next Number \u201c10\u201d instead of \u201c7\u201d.<\/p>\n<p style=\"text-align: justify;\"><a href=\"https:\/\/www.greytrix.com\/blogs\/sageaccpacerp\/wp-content\/uploads\/2017\/05\/PJCTN5.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-15761\" src=\"https:\/\/www.greytrix.com\/blogs\/sageaccpacerp\/wp-content\/uploads\/2017\/05\/PJCTN5.jpg\" alt=\"PJC Option Screen\" width=\"771\" height=\"637\" \/><\/a><\/p>\n<p style=\"text-align: justify;\">Then the next transaction will get generated with number as \u201cMTRLU00000000010 and will assign 11 as next number to be generated in the PJC options. Kindly refer to the screenshots below:<\/p>\n<p style=\"text-align: justify;\"><a href=\"https:\/\/www.greytrix.com\/blogs\/sageaccpacerp\/wp-content\/uploads\/2017\/05\/PJCTN6-1.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-15763\" src=\"https:\/\/www.greytrix.com\/blogs\/sageaccpacerp\/wp-content\/uploads\/2017\/05\/PJCTN6-1.jpg\" alt=\"PJC Transaction screen\" width=\"773\" height=\"492\" \/><\/a><\/p>\n<p><span style=\"font-size: Medium;\"><strong>About Us<\/strong><\/span><br \/>\n<a href=\"https:\/\/www.greytrix.com\/\" target=\"_blank\" rel=\"noopener\">Greytrix<\/a>\u00a0a globally recognized Premier Sage Gold Development Partner is a one stop solution provider for Sage ERP and Sage CRM needs. Being recognized and rewarded for multi-man years of experience, we bring complete end-to-end assistance for your technical consultations, product customizations, data migration, system integrations, third party add-on development and implementation expertise.<\/p>\n<p><a href=\"https:\/\/www.greytrix.com\/\" target=\"_blank\" rel=\"noopener\">Greytrix<\/a>\u00a0offers unique GUMU&#x2122; integrated solutions of\u00a0<a href=\"https:\/\/www.greytrix.com\/product\/sage-crm\/gumu-sage-300-erp-integration\" target=\"_blank\" rel=\"noopener\">Sage 300 with Sage CRM,<\/a>\u00a0<a href=\"https:\/\/www.greytrix.com\/product\/sage-300-erp\/gumu-300-salesforce-integration\" target=\"_blank\" rel=\"noopener\">Salesforce.com\u00a0<\/a>and\u00a0<a href=\"https:\/\/www.greytrix.com\/product\/sage-300-erp\/ecommerce-magento-integration\" target=\"_blank\" rel=\"noopener\">Magento eCommerce<\/a>\u00a0along with Sage 300 Migration from\u00a0<a href=\"https:\/\/www.greytrix.com\/resources\/sage-erp-crm-migration.pdf\" target=\"_blank\" rel=\"noopener\">Sage 50 US, Sage 50 CA, Sage PRO, QuickBooks, Sage Business Vision and Sage Business Works<\/a>. We also offer best-in-class\u00a0<a href=\"https:\/\/www.greytrix.com\/product\/erp-development\/sage-300-erp-development\" target=\"_blank\" rel=\"noopener\">Sage 300 customization and development services<\/a>\u00a0and integration service for applications such as\u00a0<a href=\"https:\/\/www.greytrix.com\/product\/erp-development\/sage-300-integration-services\" target=\"_blank\" rel=\"noopener\">POS | WMS | Payroll | Shipping System | Business Intelligence | eCommerce for Sage 300 ERP<\/a>\u00a0and in Sage 300c development services we offer services such as upgrades of older codes and screens to new web screens, newer integrations using sdata and web services \u00a0to Sage business partners, end users and Sage PSG worldwide. Greytrix offers over 20+ Sage 300 productivity enhancing utilities that we can help you with such as\u00a0<a href=\"https:\/\/www.greytrix.com\/product\/sage-300-erp-add-ons\/greymatrix-apparel-solution\" target=\"_blank\" rel=\"noopener\">GreyMatrix<\/a>,\u00a0<a href=\"https:\/\/www.greytrix.com\/product\/sage-300-erp-add-ons\/greytrix-document-attachement\" target=\"_blank\" rel=\"noopener\">Document Attachment<\/a>,\u00a0<a href=\"https:\/\/www.greytrix.com\/product\/sage-300-erp-add-ons\/greytrix-document-numbering\" target=\"_blank\" rel=\"noopener\">Document Numbering<\/a>,\u00a0<a href=\"https:\/\/www.greytrix.com\/product\/sage-300-erp-add-ons\/auto-bank-reconciliation\" target=\"_blank\" rel=\"noopener\">Auto-Bank Reconciliation<\/a>,\u00a0<a href=\"https:\/\/www.greytrix.com\/product\/sage-300-erp-add-ons\/purchase-approval-system\" target=\"_blank\" rel=\"noopener\">Purchase Approval System<\/a>,\u00a0<a href=\"https:\/\/www.greytrix.com\/product\/sage-300-erp-add-ons\/three-way-po-matching\" target=\"_blank\" rel=\"noopener\">Three way PO matching<\/a>,\u00a0<a href=\"https:\/\/www.greytrix.com\/product\/sage-300-erp-add-ons\/bill-of-lading\" target=\"_blank\" rel=\"noopener\">Bill of Lading<\/a>\u00a0and\u00a0<a href=\"https:\/\/www.greytrix.com\/product\/sage-300-erp-add-ons\/vat-middle-east\" target=\"_blank\" rel=\"noopener\">VAT for Middle East<\/a>.<\/p>\n<p>For more details on Sage 300 and 300c Services, please contact us at\u00a0<a href=\"mailto:accpac@greytrix.com\" target=\"_blank\" rel=\"noopener\">accpac@greytrix.com<\/a>. We will be glad to assist you.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>With the help of Sage 300 Project and Job Costing module organization can be able to manage estimations, tracking inventory purchase, costing, and billings of projects, miscellaneous costs as well as processing charges. This module also facilitates user to set some formats for the various documents\/transactions that are processed under PJC module. In this blog\u2026 <span class=\"read-more\"><a href=\"https:\/\/www.greytrix.com\/blogs\/sageaccpacerp\/2017\/05\/19\/sage-300-pjc-transaction-numbering\/\">Read More &raquo;<\/a><\/span><\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[2],"tags":[67,1933,2057,2234,2419],"class_list":["post-15756","post","type-post","status-publish","format-standard","hentry","category-sage-accpac","tag-accounting-methods","tag-pjc-options","tag-project-and-job-costing","tag-reports","tag-sage-300-v2017"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.3 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Sage 300 PJC: Transaction Numbering<\/title>\n<meta name=\"description\" content=\"The Sage 300 Project and Job Costing module allows organizations to manage estimations, track inventory purchases, cost and bill projects, 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