{"id":16475,"date":"2017-09-25T11:58:15","date_gmt":"2017-09-25T11:58:15","guid":{"rendered":"http:\/\/www.greytrix.com\/blogs\/sageaccpacerp\/?p=16475"},"modified":"2024-03-19T06:24:01","modified_gmt":"2024-03-19T06:24:01","slug":"credit-the-incomplete-po-receipt-in-purchase-module","status":"publish","type":"post","link":"https:\/\/www.greytrix.com\/blogs\/sageaccpacerp\/2017\/09\/25\/credit-the-incomplete-po-receipt-in-purchase-module\/","title":{"rendered":"Credit the incomplete PO Receipt in Purchase module."},"content":{"rendered":"<p style=\"text-align: justify;\">Many a time\u2019s business scenarios surfaces along wherein the Purchase receipt and the Purchase Invoices value does not match as the Vendor had not sent all the ordered goods at the time of delivery, but the PO Invoice is sent for the complete purchase order. We have depicted similar situation below and its solution as to how to implement this using standard Sage 300.<\/p>\n<p style=\"text-align: justify;\"><em><strong>New Stuff:\u00a0<\/strong><\/em><a href=\"https:\/\/www.greytrix.com\/blogs\/sageaccpacerp\/2017\/09\/22\/inquiry-button-on-sage-300-2018\/\" target=\"_blank\" rel=\"noopener\">Inquiry Button on Sage 300 2018<\/a><\/p>\n<p style=\"text-align: justify;\">Company 1 ordered 2 products to purchase from the Vendor 1200.<\/p>\n<ul>\n<li style=\"text-align: justify;\"><strong>Step 1-<\/strong> Users creates purchase order for 2 product and raises the purchase order to the Vendor as shown below.<\/li>\n<\/ul>\n<p style=\"text-align: justify;\"><a href=\"https:\/\/www.greytrix.com\/blogs\/sageaccpacerp\/wp-content\/uploads\/2017\/09\/Image-1.png\"><img fetchpriority=\"high\" decoding=\"async\" class=\"aligncenter size-full wp-image-16477\" src=\"https:\/\/www.greytrix.com\/blogs\/sageaccpacerp\/wp-content\/uploads\/2017\/09\/Image-1.png\" alt=\"PO Purchase order entry\" width=\"935\" height=\"642\" \/><\/a><\/p>\n<p style=\"text-align: justify;\">But at the time of receipt, the Vendor only delivered partial Purchase order, in this case he\/she received only 1 product against the 2 products in Purchase order details. So the user generates the Purchase receipt for only 1 product by entering the quantity for the product received.<\/p>\n<p style=\"text-align: justify;\">But the vendor issued Invoice for all the 2 product and credit note of 1 product. So will check how this situation will get handle in sage 300.<\/p>\n<ul>\n<li style=\"text-align: justify;\"><strong>Step 2 \u2013<\/strong> While creating the PO receipt entry user can follow below steps.<\/li>\n<\/ul>\n<ol style=\"text-align: justify;\">\n<li>Entered \u201cQuantity Outstanding\u201d as 0 for the products not received.<\/li>\n<li>Quantity canceled will get display as 10 (Original Ordered quantity).<\/li>\n<li>This will make the receipt line as completed even it is not physically received the goods.<\/li>\n<li>Post the receipt.<\/li>\n<\/ol>\n<p style=\"text-align: justify;\"><a href=\"https:\/\/www.greytrix.com\/blogs\/sageaccpacerp\/wp-content\/uploads\/2017\/09\/Image-2.png\"><img decoding=\"async\" class=\"aligncenter size-full wp-image-16480\" src=\"https:\/\/www.greytrix.com\/blogs\/sageaccpacerp\/wp-content\/uploads\/2017\/09\/Image-2.png\" alt=\"PO Receipt Entry\" width=\"900\" height=\"649\" \/><\/a><\/p>\n<p style=\"text-align: justify;\"><a href=\"https:\/\/www.greytrix.com\/blogs\/sageaccpacerp\/wp-content\/uploads\/2017\/09\/Image-3.png\"><img decoding=\"async\" class=\"aligncenter size-full wp-image-16481\" src=\"https:\/\/www.greytrix.com\/blogs\/sageaccpacerp\/wp-content\/uploads\/2017\/09\/Image-3.png\" alt=\"PO Receipt entry\" width=\"900\" height=\"649\" \/><\/a><\/p>\n<ul>\n<li style=\"text-align: justify;\"><strong>Step 3-<\/strong> Generate PO invoice against the PO Receipt.<\/li>\n<\/ul>\n<p>Create PO invoice with the quantity information present on the Vendor Invoice report for the non-received Item.<\/p>\n<p style=\"text-align: justify;\"><a href=\"https:\/\/www.greytrix.com\/blogs\/sageaccpacerp\/wp-content\/uploads\/2017\/09\/Image-4.png\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-16483\" src=\"https:\/\/www.greytrix.com\/blogs\/sageaccpacerp\/wp-content\/uploads\/2017\/09\/Image-4.png\" alt=\"PO Invoice entry\" width=\"911\" height=\"647\" \/><\/a><\/p>\n<ul>\n<li style=\"text-align: justify;\"><strong>Step 4-<\/strong> Final steps is to punch in the Credit note that the Vendor sent for the 1 Receipt item. Please note that this credit note will be against a PO Invoice. Then select invoice number and change Quantity and the Price for the Non received Item as per Vendors Credit note.<\/li>\n<\/ul>\n<p style=\"text-align: justify;\"><a href=\"https:\/\/www.greytrix.com\/blogs\/sageaccpacerp\/wp-content\/uploads\/2017\/09\/Image-5.png\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-16487\" src=\"https:\/\/www.greytrix.com\/blogs\/sageaccpacerp\/wp-content\/uploads\/2017\/09\/Image-5.png\" alt=\"PO Credit Debit Note\" width=\"853\" height=\"617\" \/><\/a><\/p>\n<p style=\"text-align: justify;\">Using above flow you can achieve the result for partial receipt, but Invoice on Purchase order information.<\/p>\n<p><span style=\"font-size: Medium;\"><strong>About Us<\/strong><\/span><br \/>\n<a href=\"https:\/\/www.greytrix.com\/\" target=\"_blank\" rel=\"noopener\">Greytrix<\/a>\u00a0a globally recognized Premier Sage Gold Development Partner is a one stop solution provider for Sage ERP and Sage CRM needs. Being recognized and rewarded for multi-man years of experience, we bring complete end-to-end assistance for your technical consultations, product customizations, data migration, system integrations, third party add-on development and implementation expertise.<\/p>\n<p><a href=\"https:\/\/www.greytrix.com\/\" target=\"_blank\" rel=\"noopener\">Greytrix<\/a>\u00a0offers unique GUMU&#x2122; integrated solutions of\u00a0<a href=\"https:\/\/www.greytrix.com\/product\/sage-crm\/gumu-sage-300-erp-integration\" target=\"_blank\" rel=\"noopener\">Sage 300 with Sage CRM,<\/a>\u00a0<a href=\"https:\/\/www.greytrix.com\/product\/sage-300-erp\/gumu-300-salesforce-integration\" target=\"_blank\" rel=\"noopener\">Salesforce.com\u00a0<\/a>and\u00a0<a href=\"https:\/\/www.greytrix.com\/product\/sage-300-erp\/ecommerce-magento-integration\" target=\"_blank\" rel=\"noopener\">Magento eCommerce<\/a>\u00a0along with Sage 300 Migration from\u00a0<a href=\"https:\/\/www.greytrix.com\/resources\/sage-erp-crm-migration.pdf\" target=\"_blank\" rel=\"noopener\">Sage 50 US, Sage 50 CA, Sage PRO, QuickBooks, Sage Business Vision and Sage Business Works<\/a>. We also offer best-in-class\u00a0<a href=\"https:\/\/www.greytrix.com\/product\/erp-development\/sage-300-erp-development\" target=\"_blank\" rel=\"noopener\">Sage 300 customization and development services<\/a>\u00a0and integration service for applications such as\u00a0<a href=\"https:\/\/www.greytrix.com\/product\/erp-development\/sage-300-integration-services\" target=\"_blank\" rel=\"noopener\">POS | WMS | Payroll | Shipping System | Business Intelligence | eCommerce for Sage 300 ERP<\/a>\u00a0and in Sage 300c development services we offer services such as upgrades of older codes and screens to new web screens, newer integrations using sdata and web services \u00a0to Sage business partners, end users and Sage PSG worldwide. Greytrix offers over 20+ Sage 300 productivity enhancing utilities that we can help you with such as\u00a0<a href=\"https:\/\/www.greytrix.com\/product\/sage-300-erp-add-ons\/greymatrix-apparel-solution\" target=\"_blank\" rel=\"noopener\">GreyMatrix<\/a>,\u00a0<a href=\"https:\/\/www.greytrix.com\/product\/sage-300-erp-add-ons\/greytrix-document-attachement\" target=\"_blank\" rel=\"noopener\">Document Attachment<\/a>,\u00a0<a href=\"https:\/\/www.greytrix.com\/product\/sage-300-erp-add-ons\/greytrix-document-numbering\" target=\"_blank\" rel=\"noopener\">Document Numbering<\/a>,\u00a0<a href=\"https:\/\/www.greytrix.com\/product\/sage-300-erp-add-ons\/auto-bank-reconciliation\" target=\"_blank\" rel=\"noopener\">Auto-Bank Reconciliation<\/a>,\u00a0<a href=\"https:\/\/www.greytrix.com\/product\/sage-300-erp-add-ons\/purchase-approval-system\" target=\"_blank\" rel=\"noopener\">Purchase Approval System<\/a>,\u00a0<a href=\"https:\/\/www.greytrix.com\/product\/sage-300-erp-add-ons\/three-way-po-matching\" target=\"_blank\" rel=\"noopener\">Three way PO matching<\/a>,\u00a0<a href=\"https:\/\/www.greytrix.com\/product\/sage-300-erp-add-ons\/bill-of-lading\" target=\"_blank\" rel=\"noopener\">Bill of Lading<\/a>\u00a0and\u00a0<a href=\"https:\/\/www.greytrix.com\/product\/sage-300-erp-add-ons\/vat-middle-east\" target=\"_blank\" rel=\"noopener\">VAT for Middle East<\/a>.<\/p>\n<p>For more details on Sage 300 and 300c Services, please contact us at\u00a0<a href=\"mailto:accpac@greytrix.com\" target=\"_blank\" rel=\"noopener\">accpac@greytrix.com<\/a>. We will be glad to assist you.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Many a time\u2019s business scenarios surfaces along wherein the Purchase receipt and the Purchase Invoices value does not match as the Vendor had not sent all the ordered goods at the time of delivery, but the PO Invoice is sent for the complete purchase order. We have depicted similar situation below and its solution as\u2026 <span class=\"read-more\"><a href=\"https:\/\/www.greytrix.com\/blogs\/sageaccpacerp\/2017\/09\/25\/credit-the-incomplete-po-receipt-in-purchase-module\/\">Read More &raquo;<\/a><\/span><\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[2],"tags":[79,504,1863,1961,2074,2079,2088,2100,2357,2429],"class_list":["post-16475","post","type-post","status-publish","format-standard","hentry","category-sage-accpac","tag-accpac","tag-complete-the-incomplete-purchase-receipt","tag-partial-receipt","tag-po-receipt","tag-purchase-credit-note","tag-purchase-invoice","tag-purchase-order-module","tag-purchase-return","tag-sage-300-erp","tag-sage-300c"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.3 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Credit the PO Receipt that is incomplete to the Purchase module.<\/title>\n<meta name=\"description\" content=\"A PO Invoice is issued for the entire purchase order. 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