{"id":32172,"date":"2023-01-13T12:33:04","date_gmt":"2023-01-13T12:33:04","guid":{"rendered":"https:\/\/www.greytrix.com\/blogs\/sageaccpacerp\/?p=32172"},"modified":"2024-05-14T11:46:09","modified_gmt":"2024-05-14T11:46:09","slug":"control-duplicate-payment-entries-in-account-payable","status":"publish","type":"post","link":"https:\/\/www.greytrix.com\/blogs\/sageaccpacerp\/2023\/01\/13\/control-duplicate-payment-entries-in-account-payable\/","title":{"rendered":"Control duplicate Payment entries in Account Payable."},"content":{"rendered":"\n<p>Account Payables handles all your payables records keeping and reporting needs, regardless of the size and complexity of your business. User can use account payable to setup and maintain their vendor accounts. In most cases, payment transaction is the information that Account Payable needs to be print one check for vendor and update the vendor account with check information. While applying payment against AP Invoice, it may be possible that by-mistakenly user can make multiple payment entry against same document. So in this blog, we are going to discuss about how user can control duplicate payment entries against AP invoice.<\/p>\n\n\n\n<p><strong><em>New Stuff:-<\/em><\/strong> <a href=\"https:\/\/www.greytrix.com\/blogs\/sageaccpacerp\/2023\/01\/11\/lifo-fifo-inquiry\/\" target=\"_blank\" rel=\"noreferrer noopener\">LIFO\/FIFO Inquiry<\/a><\/p>\n\n\n\n<p>Click on the Payment Entry screen by navigating to Account Payable&gt;&gt;A\/P Transactions. After entering vendor number and all other necessary details, select the invoice against which user have to make a Payment entry and add payment entry against same. Please refer below screenshot.<\/p>\n\n\n\n<pre class=\"wp-block-code\"><code><center><a href=\"https:\/\/www.greytrix.com\/blogs\/sageaccpacerp\/wp-content\/uploads\/2023\/01\/Control-duplicate-Payment-entry-in-AP-1.png\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" class=\"size-full\" style=\"border: 1px solid #A9A9A9; padding: 2px; margin: 2px;\nalign: center;\" src=\"https:\/\/www.greytrix.com\/blogs\/sageaccpacerp\/wp-content\/uploads\/2023\/01\/Control-duplicate-Payment-entry-in-AP-1-1024x632.png\" alt=\"Control duplicate Payment entry in AP 1\"><\/a><\/center><\/code><\/pre>\n\n\n\n<p>Then, Select new batch to add another payment entry and make the Payment Entry against same AP invoice in Payment entry screen and the duplicate Payment entry against same invoice will be created. Please refer below screenshot for same.<\/p>\n\n\n\n<pre class=\"wp-block-code\"><code><center><a href=\"https:\/\/www.greytrix.com\/blogs\/sageaccpacerp\/wp-content\/uploads\/2023\/01\/Control-duplicate-Payment-entry-in-AP-2.png\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" class=\"size-full\" style=\"border: 1px solid #A9A9A9; padding: 2px; margin: 2px;\nalign: center;\" src=\"https:\/\/www.greytrix.com\/blogs\/sageaccpacerp\/wp-content\/uploads\/2023\/01\/Control-duplicate-Payment-entry-in-AP-2-1024x635.png\" alt=\"Control duplicate Payment entry in AP 2\"><\/a><\/center><\/code><\/pre>\n\n\n\n<p>To avoid such duplicate payment entry against an invoice in AP, navigate to AP setup&gt;&gt;Options in Account Payable module, Then click on Transactions tab and check field Include Pending Transactions. Please refer below screenshot for same.<\/p>\n\n\n\n<pre class=\"wp-block-code\"><code><center><a href=\"https:\/\/www.greytrix.com\/blogs\/sageaccpacerp\/wp-content\/uploads\/2023\/01\/Control-duplicate-Payment-entry-in-AP-3.png\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" class=\"size-full\" style=\"border: 1px solid #A9A9A9; padding: 2px; margin: 2px;\nalign: center;\" src=\"https:\/\/www.greytrix.com\/blogs\/sageaccpacerp\/wp-content\/uploads\/2023\/01\/Control-duplicate-Payment-entry-in-AP-3.png\" alt=\"Control duplicate Payment entry in AP 3\"><\/a><\/center><\/code><\/pre>\n\n\n\n<p>Duplicate entry was created due to this &#8216;none&#8217; option in Include Pending Transaction\u2019s field. To avoid such issues, set this field on other than &#8216;none&#8217; option i.e. on Payments, Payments and Adjustments or on All Transactions etc.&nbsp; Try with the same above process in AP and the Sage 300 will not allow user to make duplicate entries against same invoice in AP. Please refer below screenshots for same.<\/p>\n\n\n\n<pre class=\"wp-block-code\"><code><center><a href=\"https:\/\/www.greytrix.com\/blogs\/sageaccpacerp\/wp-content\/uploads\/2023\/01\/Control-duplicate-Payment-entry-in-AP-3.png\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" class=\"size-full\" style=\"border: 1px solid #A9A9A9; padding: 2px; margin: 2px;\nalign: center;\" src=\"https:\/\/www.greytrix.com\/blogs\/sageaccpacerp\/wp-content\/uploads\/2023\/01\/Control-duplicate-Payment-entry-in-AP-4.png\" alt=\"Control duplicate Payment entry in AP 4\"><\/a><\/center><\/code><\/pre>\n\n\n\n<pre class=\"wp-block-code\"><code><center><a href=\"https:\/\/www.greytrix.com\/blogs\/sageaccpacerp\/wp-content\/uploads\/2023\/01\/Control-duplicate-Payment-entries-in-AP-5.png\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" class=\"size-full\" style=\"border: 1px solid #A9A9A9; padding: 2px; margin: 2px;\nalign: center;\" src=\"https:\/\/www.greytrix.com\/blogs\/sageaccpacerp\/wp-content\/uploads\/2023\/01\/Control-duplicate-Payment-entries-in-AP-5.png\" alt=\"Control duplicate Payment entries in AP 5\"><\/a><\/center><\/code><\/pre>\n\n\n\n<p>In this way, User can avoid duplicate Payment entries issue in Account Payables.<\/p>\n\n\n\n<p><span style=\"font-size: Medium;\"><strong>About Us<\/strong><\/span><\/p>\n\n\n\n<p><a href=\"https:\/\/www.greytrix.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Greytrix<\/a>&nbsp;&#8211; a globally recognized and one of the oldest Sage Development Partners is a one-stop solution provider for Sage ERP and Sage CRM organizational needs. Being acknowledged and rewarded for multi-man years of experience, we bring complete end-to-end assistance for your technical consultations, product customizations, data migration, system integrations, third-party add-on development, and implementation competence.<\/p>\n\n\n\n<p><a href=\"https:\/\/www.greytrix.com\/\">Greytrix<\/a>\u00a0offers unique <a href=\"https:\/\/www.greytrix.com\/gumu\/connectors\/\">GUMU&#x2122;<\/a> integrated solutions of\u00a0\u00a0<a href=\"https:\/\/www.greytrix.com\/salesforce-cloud-services\/sage-300-integration\/\">Sage 300 <\/a>with Sage CRM,\u00a0Salesforce(listed on Salesforce Appexchange), Dynamics 365 CRM, and\u00a0Magento eCommerce,\u00a0along with Sage 300 Migration from\u00a0<a href=\"https:\/\/www.greytrix.com\/sage-300-erp\/\">Sage 50 US, Sage 50 CA, Sage PRO, QuickBooks, Sage Business Vision and Sage Business <\/a><a href=\"https:\/\/www.greytrix.com\/resources\/sage-erp-crm-migration.pdf\">Works<\/a>. We also offer best-in-class\u00a0Sage 300 customization and development services\u00a0and integration services for applications such as\u00a0<a href=\"https:\/\/www.greytrix.com\/sage-300-erp\/\">POS | WMS | Payroll | Shipping System | Business Intelligence | eCommerce for Sage 300 ERP<\/a>\u00a0and for Sage 300c development services we offer, upgrades of older codes and screens to new web screens, latest integrations using Data and web services to Sage business partners, end users and Sage PSG worldwide. <\/p>\n\n\n\n<p>Greytrix offers 20+ add-ons for Sage 300 to enhance productivity such as\u00a0GreyMatrix,\u00a0Document Attachment,\u00a0Document Numbering,\u00a0Auto-Bank Reconciliation,\u00a0Purchase Approval System,\u00a0Three-way PO matching,\u00a0Bill of Lading,\u00a0and\u00a0VAT for the Middle East. The GUMU&#x2122; integration for Dynamics 365 CRM \u2013 Sage ERP is listed on Microsoft Appsource with an easy implementation package. <\/p>\n\n\n\n<p>The GUMU&#x2122; Cloud framework by Greytrix forms the backbone of cloud integrations that are managed in real-time for processing and execution of application programs at the click of a button. <\/p><p>For more details on Sage 300 and Sage 300c Services, please contact us at&nbsp;<a href=\"mailto:accpac@greytrix.com\">accpac@greytrix.com<\/a>, We will like to hear from you.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Account Payables handles all your payables records keeping and reporting needs, regardless of the size and complexity of your business. User can use account payable to setup and maintain their vendor accounts. In most cases, payment transaction is the information that Account Payable needs to be print one check for vendor and update the vendor\u2026 <span class=\"read-more\"><a href=\"https:\/\/www.greytrix.com\/blogs\/sageaccpacerp\/2023\/01\/13\/control-duplicate-payment-entries-in-account-payable\/\">Read More &raquo;<\/a><\/span><\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[2],"tags":[57,537,4008,1367,1880],"class_list":["post-32172","post","type-post","status-publish","format-standard","hentry","category-sage-accpac","tag-account-payable","tag-control","tag-duplicate-entries","tag-invoice","tag-payment-entry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.3 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Control duplicate Payment entries in Account Payable. - Sage 300 ERP \u2013 Tips, Tricks and Components<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.greytrix.com\/blogs\/sageaccpacerp\/2023\/01\/13\/control-duplicate-payment-entries-in-account-payable\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Control duplicate Payment entries in Account Payable. - Sage 300 ERP \u2013 Tips, Tricks and Components\" \/>\n<meta property=\"og:description\" content=\"Account Payables handles all your payables records keeping and reporting needs, regardless of the size and complexity of your business. 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