{"id":7887,"date":"2014-06-22T12:01:21","date_gmt":"2014-06-22T12:01:21","guid":{"rendered":"http:\/\/www.greytrix.com\/blogs\/sageaccpacerp\/?p=7887"},"modified":"2022-08-24T06:44:34","modified_gmt":"2022-08-24T06:44:34","slug":"send-email-to-vendor-via-sage-300-erp","status":"publish","type":"post","link":"https:\/\/www.greytrix.com\/blogs\/sageaccpacerp\/2014\/06\/22\/send-email-to-vendor-via-sage-300-erp\/","title":{"rendered":"Send Email to Vendor via Sage 300 ERP"},"content":{"rendered":"

In our previous blog, \u201cHow to send Emails from Sage 300 ERP<\/a> \u201d we illustrated the way of sending mails to our customers at the time of item dispatch, invoice creation etc. Here, in this blog we will consider the case of vendors instead of customers where we can intimate our vendors in different situations like where we have received the goods dispatched by them, or are waiting to be in receipt of the goods for a particular date. On the Vendor side also we have three options available in Sage 300 ERP wherein we can send the mail: at the time of raising Purchase order or Goods Receipt Note (GRN) or at the time of sending Letter to the vendor.<\/p>\n

New Stuff:\u00a0<\/strong><\/em><\/span>O\/E Current Order Inquiry in Sage 300 ERP<\/a><\/p>\n

Procedure to send email to Vendor:<\/strong><\/em><\/p>\n

1.<\/strong> Email configuration at Vendor Master level<\/em><\/p>\n

Navigate to Accounts Payable >> A\/P Vendors >> Vendors and move to processing tab to select the Delivery method as \u201cContact Email\u201d if you want to pick the vendor\u2019s email id from Email field on Contact tab of Vendor screen or select \u201cMail\u201d if you want to pick the vendor\u2019s email id from Email field on Address tab of Vendor screen.
\nNext, depending on the selected Delivery method enter the email id of your vendor in the respective field. For example: we have selected the delivery method \u201cContact Email\u201d so we are entering vendor\u2019s email id in email field of contact tab as shown below:<\/p>\n

\"AP<\/a><\/p>\n

Note:<\/strong> To send one email to multiple ids you can key in all ids in same \u201cEmail\u201d field separated by semi colon.<\/p>\n

2.<\/strong> Email message body Configuration<\/em><\/p>\n

To avail this feature we have two options:<\/p>\n

\u00a0 a. <\/strong>Navigate to Purchase Order >> P\/O Setup >> Email messages<\/p>\n

Here you can define the message body which you want to use for the purpose of Purchase Order and GRN.<\/p>\n

\"Untitled\"<\/a><\/p>\n

\u00a0Note:<\/strong> Use F1 key to know about the e-mail message variables which you can use in email message body. Sage help file will give you the list of variables that system can pick directly from your database as per your attached file (PO\\GRN\\Letter).<\/p>\n

For example: To print contact person\u2019s name in message body you can use \u201c$VENDOR_CONTACT\u201d which will pick the contact person\u2019s name from contact field in contact tab of vendor\u2019s screen.<\/p>\n

\u00a0 \u00a0 b.<\/strong> Navigate to Accounts Payable >> A\/P Setup >> Email messages<\/p>\n

In this screen of AP Email Messages, you can define the message body of the letter which you send to your vendor.<\/p>\n

\"Untitled\"<\/a><\/p>\n

Note:<\/strong> You can create multiple message body templates for single type of transaction by clicking on new button just beside Message ID.<\/p>\n

3.<\/strong> Send Email<\/em><\/p>\n

Finally, our last step will be to send the email to the vendor.<\/p>\n

To send email to vendor move to the respective report, enter required info and change delivery method to \u201cVendor\u201d
\nJust an instance, move to Purchase Order >> PO Forms >> Purchase Order to send email for Purchase Order. After that, enter PO number and select delivery method as \u201cvendor\u201d with the required message body template.<\/p>\n

\"Untitled\"<\/a><\/p>\n

Lastly, click on Allow<\/b> to shoot the mail.<\/p>\n

\"Untitled\"<\/a><\/p>\n

I hope this blog will help you in maintaining virtuous flow of your business with your vendors.<\/p>\n","protected":false},"excerpt":{"rendered":"

In our previous blog, \u201cHow to send Emails from Sage 300 ERP \u201d we illustrated the way of sending mails to our customers at the time of item dispatch, invoice creation etc. Here, in this blog we will consider the case of vendors instead of customers where we can intimate our vendors in different situations\u2026 Read More »<\/a><\/span><\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[2],"tags":[18,57,79,151,857,877,1590,2311,2982,2988],"class_list":["post-7887","post","type-post","status-publish","format-standard","hentry","category-sage-accpac","tag-18","tag-account-payable","tag-accpac","tag-allow","tag-email","tag-erp","tag-messages","tag-sage","tag-vendor","tag-vendor-contact"],"yoast_head":"\nSend Email to Vendor via Sage 300 ERP - Sage 300 ERP \u2013 Tips, Tricks and Components<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.greytrix.com\/blogs\/sageaccpacerp\/2014\/06\/22\/send-email-to-vendor-via-sage-300-erp\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Send Email to Vendor via Sage 300 ERP - Sage 300 ERP \u2013 Tips, Tricks and Components\" \/>\n<meta property=\"og:description\" content=\"In our previous blog, \u201cHow to send Emails from Sage 300 ERP \u201d we illustrated the way of sending mails to our customers at the time of item dispatch, invoice creation etc. Here, in this blog we will consider the case of vendors instead of customers where we can intimate our vendors in different situations\u2026 Read More »\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.greytrix.com\/blogs\/sageaccpacerp\/2014\/06\/22\/send-email-to-vendor-via-sage-300-erp\/\" \/>\n<meta property=\"og:site_name\" content=\"Sage 300 ERP \u2013 Tips, Tricks and Components\" \/>\n<meta property=\"article:published_time\" content=\"2014-06-22T12:01:21+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2022-08-24T06:44:34+00:00\" \/>\n<meta property=\"og:image\" content=\"http:\/\/www.greytrix.com\/blogs\/sageaccpacerp\/wp-content\/uploads\/2014\/06\/Untitled12.png\" \/>\n<meta name=\"author\" content=\"sage300\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"sage300\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"3 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/www.greytrix.com\/blogs\/sageaccpacerp\/2014\/06\/22\/send-email-to-vendor-via-sage-300-erp\/\",\"url\":\"https:\/\/www.greytrix.com\/blogs\/sageaccpacerp\/2014\/06\/22\/send-email-to-vendor-via-sage-300-erp\/\",\"name\":\"Send Email to Vendor via Sage 300 ERP - 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