{"id":7713,"date":"2025-07-02T07:05:26","date_gmt":"2025-07-02T07:05:26","guid":{"rendered":"https:\/\/www.greytrix.com\/blogs\/sageintacct\/?p=7713"},"modified":"2026-03-12T05:53:42","modified_gmt":"2026-03-12T05:53:42","slug":"asset-exchange-in-sage-intacct","status":"publish","type":"post","link":"https:\/\/www.greytrix.com\/blogs\/sageintacct\/2025\/07\/02\/asset-exchange-in-sage-intacct\/","title":{"rendered":"How to handle Asset Exchange in Sage Intacct?"},"content":{"rendered":"\n<p>In&nbsp;<strong>Sage Intacct<\/strong>, an Asset Exchange is&nbsp;most&nbsp;commonly&nbsp;carried out&nbsp;within the Fixed Assets module. It&nbsp;represents&nbsp;the&nbsp;exchange&nbsp;of an old asset&nbsp;for&nbsp;a new&nbsp;one\u2014usually&nbsp;in&nbsp;the&nbsp;form&nbsp;of a trade-in or&nbsp;replacement.&nbsp;Sage Intacct&nbsp;focuses&nbsp;on&nbsp;cloud-based modularity, and Fixed Assets functionality&nbsp;can&nbsp;be&nbsp;dependent upon having&nbsp;the Fixed Assets module&nbsp;enabled.<\/p>\n\n\n\n<p><strong>Prerequisites:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The Fixed Asset module must be enabled and properly configured.<\/li>\n\n\n\n<li>Asset Depreciation schedules will run based on company\u2019s setting.<\/li>\n\n\n\n<li>Confirm the asset book value is correct.<\/li>\n\n\n\n<li>Make sure proper GL accounts are linked for gains\/losses and additions of asset.<\/li>\n<\/ul>\n\n\n\n<p><strong>Step-by-step process&nbsp; :<\/strong><\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong><\/strong><strong>Dispose an Old Asset<\/strong><\/li>\n\n\n\n<li><strong><\/strong><strong>Add a New Asset<\/strong><\/li>\n\n\n\n<li><strong><\/strong><strong>Payment of AP Bill<\/strong><\/li>\n\n\n\n<li><strong><\/strong><strong>Review GL Postings<\/strong><\/li>\n<\/ol>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Dispose an Old Asset.<\/strong><\/li>\n<\/ul>\n\n\n\n<p>To dispose of an old asset in Sage Intacct using the Fixed Assets module, you\u2019ll follow a clear process to retire or sell the asset. This will ensure depreciation and gain or loss calculations are managed correctly.<\/p>\n\n\n\n<p><strong>Steps to Dispose of an Asset in Sage Intacct:<\/strong><\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Navigate to \u201cFixed Asset\u201d module.\n<ol class=\"wp-block-list\">\n<li>Go to: Applications &gt; Fixed Asset &gt; Assets<\/li>\n<\/ol>\n<\/li>\n\n\n\n<li>Search and select the Asset.\n<ul class=\"wp-block-list\">\n<li><span style=\"color: initial;\">Locate the Asset that needs to be disposed<\/span>    <\/li>\n\n\n\n<li> Click on \u201cView\u201d to open the asset record<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Initiate Disposal\n<ul class=\"wp-block-list\">\n<li>Choose \u201cDispose\u201d from the asset record.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Enter Disposal detail. \n<ul class=\"wp-block-list\">\n<li><span style=\"color: initial;\">Date of Disposal \u2013 When the asset is being disposed<\/span><\/li>\n\n\n\n<li><span style=\"color: initial;\">Disposal Type \u2013 Type of disposalSales Price \u2013 Selling price of an asset<\/span><\/li>\n\n\n\n<li><span style=\"color: initial;\">Disposal GL Account. \u2013 GL account for disposal<\/span><\/li>\n\n\n\n<li>Bank &amp; Cash GL Account. \u2013 Expense account<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Save the Disposal\n<ul class=\"wp-block-list\">\n<li><span style=\"color: initial;\">After entering all the mandatory details, Click on \u201cNext\u201d button<\/span><\/li>\n\n\n\n<li>Click on \u201cDone\u201d. Asset is now successfully disposed<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n\n\n\n<center><a href=\"https:\/\/www.greytrix.com\/blogs\/sageintacct\/wp-content\/uploads\/2025\/07\/Img1-1.jpg\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" class=\"size-full\" style=\"border: 1px solid #A9A9A9; padding: 2px; margin: 2px;\nalign: center;\" src=\"https:\/\/www.greytrix.com\/blogs\/sageintacct\/wp-content\/uploads\/2025\/07\/Img1-1-1024x326.jpg\" alt=\"Img1-1\"><\/a><\/center>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Add a New Asset (Through AP Bill)<\/strong><\/li>\n<\/ul>\n\n\n\n<p>There are two different ways in Sage Intacct where you can add fixed asset. One way is from Fixed Asset module another is from Accounts Payable module by creating a bill. Posting an asset in Sage Intacct via Accounts Payable (AP) bill is a typical procedure for simplifying the acquisition of assets and determine that fixed assets will be automatically created when a vendor bill is entered.<\/p>\n\n\n\n<p><strong>&nbsp;&nbsp;&nbsp;&nbsp;Steps to Add a new asset through AP bill.<\/strong><\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Create an AP bill \n<ul class=\"wp-block-list\">\n<li>Go to: Accounts Payable &gt; All &gt; Bills &gt; Add<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Enter bill details.\n<ul class=\"wp-block-list\">\n<li>Enter vendor and other bill details.<\/li>\n\n\n\n<li>In 1<sup>st<\/sup> line item, select:\n<ul class=\"wp-block-list\">\n<li>GL Account: Relevant fixed asset account<\/li>\n\n\n\n<li>Location\/Department: Based on setup<\/li>\n\n\n\n<li>Amount: Cost of Asset<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>In show details, enter:\n<ul class=\"wp-block-list\">\n<li>Asset GL posting date: Posting Date<\/li>\n\n\n\n<li>Date placed in service: Date when asset will be in service<\/li>\n\n\n\n<li>Asset Name: Name of the asset <\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>In 2<sup>nd<\/sup> line item, select:\n<ul class=\"wp-block-list\">\n<li>GL Account: GL account that was used while disposal (Bank &amp; Cash GL Account)<\/li>\n\n\n\n<li>Location\/Department: Based on setup<\/li>\n\n\n\n<li>Amount: Selling cost of old asset in negative<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n\n\n\n<center><a href=\"https:\/\/www.greytrix.com\/blogs\/sageintacct\/wp-content\/uploads\/2025\/07\/Img2-1.jpg\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" class=\"size-full\" style=\"border: 1px solid #A9A9A9; padding: 2px; margin: 2px;\nalign: center;\" src=\"https:\/\/www.greytrix.com\/blogs\/sageintacct\/wp-content\/uploads\/2025\/07\/Img2-1-1024x358.jpg\" alt=\"Img2-1\"><\/a><\/center>\n\n\n\n<ol class=\"wp-block-list\" start=\"3\">\n<li>Post the Bill.\n<ul class=\"wp-block-list\">\n<li>Click on \u201cPost\u201d button. Bill is now created successfully<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n\n\n\n<ul class=\"wp-block-list\" id=\"block-e66b2e0f-9adf-4154-a05c-6913ba1d2ae9\">\n<li><\/li>\n<\/ul>\n\n\n\n<center><a href=\"href=\" https:=\"\" www.greytrix.com=\"\" blogs=\"\" sageintacct=\"\" wp-content=\"\" uploads=\"\" 2025=\"\" 07=\"\" img3-1.jpg\"=\"\" target=\"_blank\"><img decoding=\"async\" class=\"size-full\" style=\"border: 1px solid #A9A9A9; padding: 2px; margin: 2px;\nalign: center;\" src=\"https:\/\/www.greytrix.com\/blogs\/sageintacct\/wp-content\/uploads\/2025\/07\/Img3-1-1024x283.jpg\" alt=\"Img3-1\"><\/a><\/center>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Payment of AP bill<\/strong><\/li>\n<\/ul>\n\n\n\n<p>In Sage Intacct, paying an AP bill involves selecting an approved or posted bills, choosing a payment method, and processing a payment.<\/p>\n\n\n\n<p>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; <strong>Steps to make an AP bill payment<\/strong><\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Navigate to the \u201cAccount Payable\u201d module.\n<ul class=\"wp-block-list\">\n<li>Go to Accounts Payable<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Select the bill.\n<ul class=\"wp-block-list\">\n<li>Click on Pay option<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Enter payment details.\n<ul class=\"wp-block-list\">\n<li>Choose:\n<ul class=\"wp-block-list\">\n<li>Bank Account<\/li>\n\n\n\n<li>Payment Date<\/li>\n\n\n\n<li>Payment Method<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Select the bill.<strong><\/strong><\/li>\n\n\n\n<li>Submit payment.\n<ul class=\"wp-block-list\">\n<li>Click on Pay Now option<\/li>\n\n\n\n<li>Enter memo, Doc No (Optional)<\/li>\n\n\n\n<li>Enter \u201cAmount paid by bank\u201d<\/li>\n\n\n\n<li>Click on save button<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n\n\n\n<center><a href=\"href=\" https:=\"\" www.greytrix.com=\"\" blogs=\"\" sageintacct=\"\" wp-content=\"\" uploads=\"\" 2025=\"\" 07=\"\" img4-1.jpg\"=\"\" target=\"_blank\"><img decoding=\"async\" class=\"size-full\" style=\"border: 1px solid #A9A9A9; padding: 2px; margin: 2px;\nalign: center;\" src=\"https:\/\/www.greytrix.com\/blogs\/sageintacct\/wp-content\/uploads\/2025\/07\/Img4-1-1024x378.jpg\" alt=\"Img4-1\"><\/a><\/center>\n\n\n\n<p><strong>For Example:<\/strong><\/p>\n\n\n\n<p>You dispose an old asset at 13000 whose actual asset cost was 40000 using an expense account and the remaining depreciation was 14000. Now you buy a new asset worth 50000. You will create an AP bill using an expense account (same account used at the time of disposal) with amount 50000 at 1<sup>st<\/sup> line level and in 2<sup>nd<\/sup> line level select a GL account &amp; enter the negative selling amount of old asset i.e. -13000. So now at the time of AP bill payment, the amount paid will be 37000. Accordingly, there will be GL effect as shown below for reference.<\/p>\n\n\n\n<center><a href=\"href=\" https:=\"\" www.greytrix.com=\"\" blogs=\"\" sageintacct=\"\" wp-content=\"\" uploads=\"\" 2025=\"\" 07=\"\" img5-1.jpg\"=\"\" target=\"_blank\"><img decoding=\"async\" class=\"size-full\" style=\"border: 1px solid #A9A9A9; padding: 2px; margin: 2px;\nalign: center;\" src=\"https:\/\/www.greytrix.com\/blogs\/sageintacct\/wp-content\/uploads\/2025\/07\/Img5-1.jpg\" alt=\"Img5-1\"><\/a><\/center>\n\n\n\n<p><span style=\"font-size: Medium;\"><strong>About Us<\/strong><\/span><\/p>\n\n\n\n<p>Greytrix has a wide product range for Sage Intacct- a Cloud ERP. This includes migrations from QuickBooks | Sage 50 | Sage 100 | Sage 300 to Sage Intacct. Our unique GUMU&#x2122; integrations include Sage Intacct for Sage CRM | Salesforce | FTP\/SFTP | Rev.io | Checkbook | Dynamics 365 CRM | Magento | Rent Manager&nbsp;| Treez | Avalara Avatax | Blackline SFTP. We also offer best-in-class Sage Intacct Development Services, Consulting services, integrated apps like POS | WMS | Payroll | Shipping System | Business Intelligence | eCommerce for Sage Intacct to Sage business partners, resellers, and Sage PSG worldwide. Greytrix constantly develops apps, products, and add-ons to enhance user experience. Sage Intacct add-ons include AR Lockbox File Processing. <br><br>Greytrix GUMU&#x2122; integration for Sage CRM &#8211; Sage Intacct, Sales Commission App for Sage Intacct, and Checkbook.io ACH\/Digital Check Payments for Sage powered by GUMU&#x2122; are listed on Sage Intacct Marketplace.<\/p>\n\n\n\n<p>The GUMU&#x2122; Cloud framework by Greytrix forms the backbone of cloud integrations that are managed in real-time for the processing and execution of application programs at the click of a button.<\/p>\n\n\n\n<p>For more information on Sage Business Cloud Services, please contact us at <a href=\"mailto:sagecloud@greytrix.com\">sagecloud@greytrix.com<\/a>. We will like to hear from you.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>In&nbsp;Sage Intacct, an Asset Exchange is&nbsp;most&nbsp;commonly&nbsp;carried out&nbsp;within the Fixed Assets module. It&nbsp;represents&nbsp;the&nbsp;exchange&nbsp;of an old asset&nbsp;for&nbsp;a new&nbsp;one\u2014usually&nbsp;in&nbsp;the&nbsp;form&nbsp;of a trade-in or&nbsp;replacement.&nbsp;Sage Intacct&nbsp;focuses&nbsp;on&nbsp;cloud-based modularity, and Fixed Assets functionality&nbsp;can&nbsp;be&nbsp;dependent upon having&nbsp;the Fixed Assets module&nbsp;enabled. Prerequisites: Step-by-step process&nbsp; : To dispose of an old asset in Sage Intacct using the Fixed Assets module, you\u2019ll follow a clear process to retire\u2026 <span class=\"read-more\"><a href=\"https:\/\/www.greytrix.com\/blogs\/sageintacct\/2025\/07\/02\/asset-exchange-in-sage-intacct\/\">Read More &raquo;<\/a><\/span><\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[20,635,634],"tags":[397,863,3,5,877,34],"class_list":["post-7713","post","type-post","status-publish","format-standard","hentry","category-sage-intacct","category-sage-intacct-consultation","category-sage-intacct-implementation","tag-ap-bill","tag-ap-payment","tag-asset-management","tag-fixed-assets-for-sage-financials","tag-gl-account","tag-sage-intacct"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.3 - 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