{"id":1205,"date":"2017-01-27T07:23:19","date_gmt":"2017-01-27T07:23:19","guid":{"rendered":"http:\/\/www.greytrix.com\/blogs\/sagemas\/?p=1205"},"modified":"2025-06-17T05:13:17","modified_gmt":"2025-06-17T05:13:17","slug":"purchase-order-po-flow-in-sage-500-erp","status":"publish","type":"post","link":"https:\/\/www.greytrix.com\/blogs\/sagemas\/2017\/01\/27\/purchase-order-po-flow-in-sage-500-erp\/","title":{"rendered":"Purchase Order (PO) Flow in Sage 500 ERP"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">A&nbsp;<strong>Purchase order<\/strong> (PO) in <a href=\"https:\/\/www.greytrix.com\/sage-500-erp\/\" target=\"_blank\" rel=\"noopener noreferrer\">Sage 500 ERP<\/a> is a commercial document and first official offer issued by a buyer to a seller, indicating types, quantities, and agreed prices for products or services. It is used to control the <strong>purchasing<\/strong>&nbsp;of products and services from external suppliers.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><em><strong>New Stuff<\/strong>:<\/em>&nbsp;<a href=\"http:\/\/www.greytrix.com\/blogs\/sagemas\/2017\/01\/27\/changing-the-price-labels-in-mas-500\/\" target=\"_blank\" rel=\"noopener noreferrer\">Changing the Price Labels in MAS 500<\/a><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The purchase order has same flow what we flow in actual such as \u2013 create the purchase order, make the receipt for received.<br>Goods, enter a receipt for invoice form vendor, do payment for an invoice by check or EFT.<br>In sage 500 ERP, a purchase order can either be partially received, fully received or never received.<br>The Modular Flow for Purchase Order in Sage 500 ERP is:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Enter Requisition (Request for Goods)<\/li>\n\n\n\n<li>Enter Purchase Order (PO)<\/li>\n\n\n\n<li>Process Receipts of Goods<\/li>\n\n\n\n<li>Enter Receipt Of Invoice<\/li>\n\n\n\n<li>Process Invoice for Payment.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Below is the process flow design of PO.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><a href=\"https:\/\/www.greytrix.com\/blogs\/sagemas\/wp-content\/uploads\/2017\/01\/img1-4.jpg\"><img decoding=\"async\" src=\"https:\/\/www.greytrix.com\/blogs\/sagemas\/wp-content\/uploads\/2017\/01\/img1-4.jpg\" alt=\"Purchase order flow\" class=\"wp-image-1206\"\/><\/a><\/figure>\n<\/div>\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Here we take an example of creating purchase order for product &#8216;router&#8217; to get better understanding of basic PO flow.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">We create a requisition for quotation; navigate to &#8216;Purchase Order&#8217; \u2192 &#8216;Activities&#8217; \u2192 &#8216;Enter Requisition&#8217;. Generate new Requisition no. (0000000021) enter the details required \u2013 as Department, warehouse, items to be purchased and its qty., date of request.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><a href=\"https:\/\/www.greytrix.com\/blogs\/sagemas\/wp-content\/uploads\/2017\/01\/img2-4.jpg\"><img decoding=\"async\" src=\"https:\/\/www.greytrix.com\/blogs\/sagemas\/wp-content\/uploads\/2017\/01\/img2-4.jpg\" alt=\"Enter requisition\" class=\"wp-image-1207\"\/><\/a><\/figure>\n<\/div>\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Click on Generate PO button for Purchase Order (0000000221-PO).<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><a href=\"https:\/\/www.greytrix.com\/blogs\/sagemas\/wp-content\/uploads\/2017\/01\/img2-4.jpg\"><img decoding=\"async\" src=\"https:\/\/www.greytrix.com\/blogs\/sagemas\/wp-content\/uploads\/2017\/01\/img3-4.jpg\" alt=\"Requisition after saving\" class=\"wp-image-1208\"\/><\/a><\/figure>\n<\/div>\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Open the generate PO in &#8216;Enter Purchase Order&#8217; window to edit the PO if needed.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Navigation: Purchase Order&#8217; \u2192 &#8216;Activities&#8217; \u2192 \u2018Enter Purchase Order&#8217;<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><a href=\"https:\/\/www.greytrix.com\/blogs\/sagemas\/wp-content\/uploads\/2017\/01\/img4-4.jpg\"><img decoding=\"async\" src=\"https:\/\/www.greytrix.com\/blogs\/sagemas\/wp-content\/uploads\/2017\/01\/img4-4.jpg\" alt=\"PO Number generation\" class=\"wp-image-1209\"\/><\/a><\/figure>\n<\/div>\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Now we move to &#8216;Processing Receipt of Goods&#8217; after receiving goods at warehouse.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Navigation: &#8216;Purchase Order&#8217; \u2192 &#8216;Activities&#8217; \u2192&nbsp; &#8216;Receipt Of Goods&#8217; \u2192 &#8216;Process Receipt of Goods&#8217; (ROG)<br>In ROG window select the warehouse &gt;&gt; click on Enter Receipt of goods to create receipt against the PO &gt;&gt; Match PO line with receipt by using &#8216;Matching&#8217; option and then post the receipt.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><a href=\"https:\/\/www.greytrix.com\/blogs\/sagemas\/wp-content\/uploads\/2017\/01\/img5-4.jpg\"><img decoding=\"async\" src=\"https:\/\/www.greytrix.com\/blogs\/sagemas\/wp-content\/uploads\/2017\/01\/img5-4.jpg\" alt=\"Process Receipt of Goods\"\/><\/a><\/figure>\n<\/div>\n\n\n<p class=\"wp-block-paragraph\">If the goods received are fine with no damage we go for processing of invoice receipt against the PO.<br>Navigation:&nbsp; &#8216;Purchase Order&#8217; \u2192 &#8216;Activities&#8217; \u2192 \u2018Process Receipt of Invoice&#8217;<br>Enter the receipt of invoice by creating voucher (0000000416-IN) of type invoice.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><a href=\"https:\/\/www.greytrix.com\/blogs\/sagemas\/wp-content\/uploads\/2017\/01\/img6-3.jpg\"><img decoding=\"async\" src=\"https:\/\/www.greytrix.com\/blogs\/sagemas\/wp-content\/uploads\/2017\/01\/img6-3.jpg\" alt=\"Process reciept of invoice\" class=\"wp-image-1211\"\/><\/a><\/figure>\n<\/div>\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><a href=\"https:\/\/www.greytrix.com\/blogs\/sagemas\/wp-content\/uploads\/2017\/01\/img7-3.jpg\"><img decoding=\"async\" src=\"https:\/\/www.greytrix.com\/blogs\/sagemas\/wp-content\/uploads\/2017\/01\/img7-3.jpg\" alt=\"Receipt of Invoice\" class=\"wp-image-1212\"\/><\/a><\/figure>\n<\/div>\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Now match the PO line and post the batch for processing the payment against an invoice.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">AP \u2013 Process Invoice for Payment<br>Navigation: \u2018Account Payable\u2019 \u2192 &#8216;Activities&#8217; \u2192 \u2018Process Invoice For Payment\u2019<br>As the amount paid to a vendor for goods invoice comes under Account Payable.<br>Create a batch &gt;&gt; select the payment by clicking on &#8216; Select for payment&#8217; and select voucher created earlier.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><a href=\"https:\/\/www.greytrix.com\/blogs\/sagemas\/wp-content\/uploads\/2017\/01\/img6-3.jpg\"><img decoding=\"async\" src=\"https:\/\/www.greytrix.com\/blogs\/sagemas\/wp-content\/uploads\/2017\/01\/img8-1.jpg\" alt=\"View selected vouchers\/payments\"\/><\/a><\/figure>\n<\/div>\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><a href=\"https:\/\/www.greytrix.com\/blogs\/sagemas\/wp-content\/uploads\/2017\/01\/img9-1.jpg\"><img decoding=\"async\" src=\"https:\/\/www.greytrix.com\/blogs\/sagemas\/wp-content\/uploads\/2017\/01\/img9-1.jpg\" alt=\"Process invoice for payment\"\/><\/a><\/figure>\n<\/div>\n\n\n<p class=\"wp-block-paragraph\">We Print the checks for transactions and post the batch<br>In purchase order, this is basic flow but there many different ways of creating PO in Sage 500 ERP as \u2013 Generating PO from SO, Generating PO from Blanket agreements\/order.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><span style=\"font-size: Medium;\"><strong>About Us<\/strong><\/span><br>Greytrix is a one-stop solution provider for Sage ERP and Sage CRM needs. We provide complete end-to-end assistance for your technical consultations, product customizations, data migration, system integrations, third-party add-on development and implementation expertise.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><a href=\"http:\/\/www.greytrix.com\/\">Greytrix<\/a>&nbsp;has some unique solutions of&nbsp;<a href=\"http:\/\/www.greytrix.com\/product\/sage-crm\/gumu-sage-100-erp-integration\">Sage 100 integration with Sage CRM<\/a>,&nbsp;and <a href=\"http:\/\/www.greytrix.com\/product\/sage-100-erp\/gumu-100-salesforce-integration\">Salesforce.com&nbsp;<\/a> along with Sage 100 Migration from Sage 50 US, QuickBooks, Sage Business Vision and Sage Business Works. We also offer best-in-class&nbsp;<a href=\"http:\/\/www.greytrix.com\/product\/erp-development\/sage-100-erp\">Sage 100 customization and development services&nbsp;<\/a>to Sage business partners, end users, and Sage PSG worldwide.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For more details on Sage 100 Services, please contact us at&nbsp;<a href=\"mailto:sage@greytrix.com\">sage@greytrix.com<\/a>. We will be glad to assist you.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>A&nbsp;Purchase order (PO) in Sage 500 ERP is a commercial document and first official offer issued by a buyer to a seller, indicating types, quantities, and agreed prices for products or services. It is used to control the purchasing&nbsp;of products and services from external suppliers. New Stuff:&nbsp;Changing the Price Labels in MAS 500 The purchase\u2026 <span class=\"read-more\"><a href=\"https:\/\/www.greytrix.com\/blogs\/sagemas\/2017\/01\/27\/purchase-order-po-flow-in-sage-500-erp\/\">Read More: Purchase Order (PO) Flow in Sage 500 ERP &raquo;<\/a><\/span><\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[184],"tags":[311,333,569,370,371,568,413],"class_list":["post-1205","post","type-post","status-publish","format-standard","hentry","category-sage-mas-500-erp","tag-im-options","tag-list-price","tag-po-flow-sage-500","tag-price-labels","tag-price-sheet","tag-purchase-order","tag-sage-500-erp"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Purchase Order Flow in Sage 500 ERP | Greytrix<\/title>\n<meta name=\"description\" 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