{"id":128,"date":"2009-03-24T04:42:00","date_gmt":"2009-03-24T04:42:00","guid":{"rendered":"http:\/\/www.greytrix.com\/blogs\/sagemas\/?p=128"},"modified":"2025-05-14T05:41:33","modified_gmt":"2025-05-14T05:41:33","slug":"writing-off-the-invoice-balance-against-multiple-general-ledger-accounts","status":"publish","type":"post","link":"https:\/\/www.greytrix.com\/blogs\/sagemas\/2009\/03\/24\/writing-off-the-invoice-balance-against-multiple-general-ledger-accounts\/","title":{"rendered":"Writing-Off the invoice balance against multiple General Ledger Accounts"},"content":{"rendered":"\n<p>In the \u2018Enter Cash Receipts\u2019 task of MAS 500, the \u2018Write-Off\u2019 check box field is enabled if the new balance of the invoice is less than the maximum write off limit defined in Set Up AR Options. When we tick the \u2018Write-Off\u2019 field, the system will write-off the new balance of that invoice. In this case, system uses the General Ledger account defined in the customer class associated with the invoice\/customer to record the write-off. So currently, the user can write-off the new balance using one General Ledger Account.<\/p>\n\n\n\n<p>We at Greytrix have enhanced this functionality, so that the user can write-off the balance of an invoice against multiple General Ledger Accounts.<\/p>\n\n\n\n<p>We have provided a \u2018Write-Off Details\u2019 button on \u2018Enter Cash Receipts\u2019 task as shown in the below screenshot.<\/p>\n\n\n\n<p><img fetchpriority=\"high\" decoding=\"async\" id=\"BLOGGER_PHOTO_ID_5316611049789680818\" title=\"Write-Off Details\" width=\"400\" height=\"249\" border=\"0\" class=\"alignnone\" style=\"display: block; margin: 0px auto 10px; text-align: center; cursor: hand; width: 400px; height: 249px;\" src=\"https:\/\/4.bp.blogspot.com\/_A6_b0zkYeSY\/SchllMehbLI\/AAAAAAAAARo\/JSa-U_fHclE\/s400\/WriteOff_01_U_01.bmp\" alt=\"Write-Off Details\">The \u2018Write-Off Details\u2019 button is synchronized with \u2018Write-Off\u2019 field i.e., when the \u2018Write-Off\u2019 field is disabled the \u2018Write-Off Details\u2019 button is also disabled and vice-versa.<\/p>\n\n\n\n<p>Upon clicking of \u2018Write-Off Details\u2019 button the \u2018Enter Write Off G\/L Account\u2019 screen will appear as shown in the below screenshot.<\/p>\n\n\n\n<p><img decoding=\"async\" id=\"BLOGGER_PHOTO_ID_5316611957810954674\" title=\"Enter Write Off G\/L Account\" width=\"400\" height=\"264\" border=\"0\" class=\"alignnone\" style=\"display: block; margin: 0px auto 10px; text-align: center; cursor: hand; width: 400px; height: 264px;\" src=\"https:\/\/1.bp.blogspot.com\/_A6_b0zkYeSY\/SchmaDHqgbI\/AAAAAAAAARw\/lOZD51r0GRs\/s400\/write-off.bmp\" alt=\"Enter Write Off G\/L Account\">On the \u2018Enter Write Off G\/L Account\u2019 screen, user can select a GL Account and enter a write-off amount that will be applied against that GL Account. User can see the \u2018New Balance\u2019 amount (came through \u2018New Balance\u2019 field located in \u2018Enter Cash Receipts\u2019) in the \u2018Write Off Amount\u2019 textbox. There is also a textbox \u2018WriteOff Total\u2019 to show the total amount entered by user till now. The value at \u2018WriteOff Total\u2019 textbox should match with the value of \u2018Write Off Amount\u2019 textbox to proceed.<\/p>\n\n\n\n<p>On the \u2018Enter Cash Receipts\u2019 screen when the user ticks the \u2018Write-Off\u2019 field and details are entered in the screen \u2018Enter Write Off G\/L Account\u2019 then the write-off amount will be applied against the specified GL Account No.<\/p>\n\n\n\n<p>On the \u2018Enter Cash Receipts\u2019 screen when the user ticks the \u2018Write-Off\u2019 field but no details are entered in the screen \u2018Enter Write Off G\/L Account\u2019 then the standard functionality of MAS 500 will be used.<\/p>\n\n\n\n<p>Thus the modification will be such that the user can use the standard functionality as well as the enhanced functionality.<\/p>\n\n\n\n<p>If you think you would be benefited from this utility, feel free to contact us at&nbsp;<a href=\"mailto:sage@greytrix.com\">sage@greytrix.com<\/a>.<\/p>\n\n\n\n<p><span style=\"font-size: Medium;\"><strong>About Us<\/strong><\/span><br><a href=\"http:\/\/www.greytrix.com\/\">Greytrix<\/a> is a one stop solution provider for Sage ERP and Sage CRM needs. We provide complete end-to-end assistance for your technical consultations, product customizations, data migration, system integrations, third party add-on development and implementation expertise.<\/p>\n\n\n\n<p>Greytrix&nbsp;has some unique solutions of&nbsp;<a href=\"https:\/\/www.greytrix.com\/product\/sage-crm\/gumu-sage-100-erp-integration\">Sage 100 integration with Sage CRM<\/a>,&nbsp;and <a href=\"https:\/\/www.greytrix.com\/product\/sage-100-erp\/gumu-100-salesforce-integration\">Salesforce.com<\/a> along with <a href=\"https:\/\/www.greytrix.com\/product\/sage-100-erp\/sage-50-us-sage-100-migration\">Sage 100 Migration from Sage 50 US<\/a>, <a href=\"https:\/\/www.greytrix.com\/product\/intacct-apps-and-products\/gumu-sage-intacct-sage-100-migration\">Sage Intacct<\/a>, <a href=\"https:\/\/www.greytrix.com\/product\/sage-100-erp\/quickbooks-sage-100-migration\">QuickBooks<\/a>, Sage Business Vision and Sage Business Works. We also offer best-in-class&nbsp;<a href=\"https:\/\/www.greytrix.com\/product\/erp-development\/sage-100-erp\">Sage 100 customization and development services&nbsp;<\/a>to Sage business partners, end users, and Sage PSG worldwide.<\/p>\n\n\n\n<p>For more details on Sage 100 Services, please contact us at&nbsp;<a href=\"mailto:sage@greytrix.com\">sage@greytrix.com<\/a>. We will be glad to assist you.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>In the \u2018Enter Cash Receipts\u2019 task of MAS 500, the \u2018Write-Off\u2019 check box field is enabled if the new balance of the invoice is less than the maximum write off limit defined in Set Up AR Options. When we tick the \u2018Write-Off\u2019 field, the system will write-off the new balance of that invoice. In this\u2026 <span class=\"read-more\"><a href=\"https:\/\/www.greytrix.com\/blogs\/sagemas\/2009\/03\/24\/writing-off-the-invoice-balance-against-multiple-general-ledger-accounts\/\">Read More &raquo;<\/a><\/span><\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[],"class_list":["post-128","post","type-post","status-publish","format-standard","hentry","category-uncategorized"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.3 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>outstanding invoice amount across several general ledger accounts<\/title>\n<meta name=\"description\" content=\"Discover that the &#039;Write-Off Details&#039; button and the &#039;Write-Off&#039; field are synchronized, meaning that when the former is deactivated,\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.greytrix.com\/blogs\/sagemas\/2009\/03\/24\/writing-off-the-invoice-balance-against-multiple-general-ledger-accounts\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"outstanding invoice amount across several general ledger accounts\" \/>\n<meta property=\"og:description\" content=\"Discover that the &#039;Write-Off Details&#039; button and the &#039;Write-Off&#039; field are synchronized, meaning that when the former is deactivated,\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.greytrix.com\/blogs\/sagemas\/2009\/03\/24\/writing-off-the-invoice-balance-against-multiple-general-ledger-accounts\/\" \/>\n<meta property=\"og:site_name\" content=\"GUMU\u2122 Integrations \u2013 Tips, Tricks and Components\" \/>\n<meta property=\"article:published_time\" content=\"2009-03-24T04:42:00+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2025-05-14T05:41:33+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/4.bp.blogspot.com\/_A6_b0zkYeSY\/SchllMehbLI\/AAAAAAAAARo\/JSa-U_fHclE\/s400\/WriteOff_01_U_01.bmp\" \/>\n<meta name=\"author\" content=\"greysagemas\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"greysagemas\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"3 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/www.greytrix.com\/blogs\/sagemas\/2009\/03\/24\/writing-off-the-invoice-balance-against-multiple-general-ledger-accounts\/\",\"url\":\"https:\/\/www.greytrix.com\/blogs\/sagemas\/2009\/03\/24\/writing-off-the-invoice-balance-against-multiple-general-ledger-accounts\/\",\"name\":\"outstanding invoice amount across several general ledger accounts\",\"isPartOf\":{\"@id\":\"https:\/\/www.greytrix.com\/blogs\/sagemas\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\/\/www.greytrix.com\/blogs\/sagemas\/2009\/03\/24\/writing-off-the-invoice-balance-against-multiple-general-ledger-accounts\/#primaryimage\"},\"image\":{\"@id\":\"https:\/\/www.greytrix.com\/blogs\/sagemas\/2009\/03\/24\/writing-off-the-invoice-balance-against-multiple-general-ledger-accounts\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/4.bp.blogspot.com\/_A6_b0zkYeSY\/SchllMehbLI\/AAAAAAAAARo\/JSa-U_fHclE\/s400\/WriteOff_01_U_01.bmp\",\"datePublished\":\"2009-03-24T04:42:00+00:00\",\"dateModified\":\"2025-05-14T05:41:33+00:00\",\"author\":{\"@id\":\"https:\/\/www.greytrix.com\/blogs\/sagemas\/#\/schema\/person\/b57e6e3564a12ef62967850ae0416728\"},\"description\":\"Discover that the 'Write-Off Details' button and the 'Write-Off' field are synchronized, meaning that when the former is deactivated,\",\"breadcrumb\":{\"@id\":\"https:\/\/www.greytrix.com\/blogs\/sagemas\/2009\/03\/24\/writing-off-the-invoice-balance-against-multiple-general-ledger-accounts\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\/\/www.greytrix.com\/blogs\/sagemas\/2009\/03\/24\/writing-off-the-invoice-balance-against-multiple-general-ledger-accounts\/\"]}]},{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\/\/www.greytrix.com\/blogs\/sagemas\/2009\/03\/24\/writing-off-the-invoice-balance-against-multiple-general-ledger-accounts\/#primaryimage\",\"url\":\"https:\/\/4.bp.blogspot.com\/_A6_b0zkYeSY\/SchllMehbLI\/AAAAAAAAARo\/JSa-U_fHclE\/s400\/WriteOff_01_U_01.bmp\",\"contentUrl\":\"https:\/\/4.bp.blogspot.com\/_A6_b0zkYeSY\/SchllMehbLI\/AAAAAAAAARo\/JSa-U_fHclE\/s400\/WriteOff_01_U_01.bmp\"},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\/\/www.greytrix.com\/blogs\/sagemas\/2009\/03\/24\/writing-off-the-invoice-balance-against-multiple-general-ledger-accounts\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\/\/www.greytrix.com\/blogs\/sagemas\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"Writing-Off the invoice balance against multiple General Ledger Accounts\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\/\/www.greytrix.com\/blogs\/sagemas\/#website\",\"url\":\"https:\/\/www.greytrix.com\/blogs\/sagemas\/\",\"name\":\"GUMU\u2122 Integrations \u2013 Tips, Tricks and Components\",\"description\":\"Welcome to the GUMU\u2122 blog, your one-stop source to gain all the insights on seamless integration solutions for ERP and CRM systems. 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