{"id":2049,"date":"2012-12-17T04:32:09","date_gmt":"2012-12-17T04:32:09","guid":{"rendered":"http:\/\/www.greytrix.com\/blogs\/sagex3\/?p=2049"},"modified":"2018-09-11T08:52:25","modified_gmt":"2018-09-11T08:52:25","slug":"send-invoice-reports-automatically-in-sage-x3","status":"publish","type":"post","link":"https:\/\/www.greytrix.com\/blogs\/sagex3\/2012\/12\/17\/send-invoice-reports-automatically-in-sage-x3\/","title":{"rendered":"Send Invoice Reports Automatically in Sage X3"},"content":{"rendered":"<p>Often we are requested for a feature that sends a mail along with a report copy of Invoice automatically when an Invoice is created in Sage X3.<\/p>\n<p>This blog will take you through a graceful solution that enables users to intimate the clients about the Invoice raised.<\/p>\n<p>Prerequisites:<\/p>\n<ul>\n<li>Print Server needs to installed and configured.<\/li>\n<li>Web Server needs to be configured to get responses for the workflow emails with approval links.<\/li>\n<\/ul>\n<p>Following are the steps to send emails to clients with the report attached:<br \/>\n<a href=\"https:\/\/www.greytrix.com\/blogs\/sagex3\/wp-content\/uploads\/2012\/12\/wrk.png\"><img fetchpriority=\"high\" decoding=\"async\" class=\"aligncenter  wp-image-2050\" src=\"https:\/\/www.greytrix.com\/blogs\/sagex3\/wp-content\/uploads\/2012\/12\/wrk.png\" alt=\"\" width=\"591\" height=\"555\" \/><\/a><\/p>\n<ol>\n<li>Go to Parameters -&gt; Workflow -&gt; Workflow Rules. Find workflow \u201cFUP\u201d.<\/li>\n<li>Create a copy of \u201cFUP\u201d named \u201cYFUP\u201d.<\/li>\n<li>Remove the \u201cFUP\u201d code from header condition and enter the report code that you need to send. This condition would ensure that the workflow will execute for this report only.<\/li>\n<li>Make sure that \u2018Mail Activation\u2019 box is checked at the bottom.<\/li>\n<li>Go to Addresses tab, Select the \u2018Business Partner\u2019 option from and type \u201c[F:BPA]WEB\u201d this would get the email address for the concerned Business Partner.<\/li>\n<li>Go to Message tab,<br \/>\n<strong>Object: <\/strong>This is the subject line for the message that can be generated using formulas or text.<br \/>\n<strong>Text: <\/strong>This is a body of the message that can be filled using formulas or text.<\/li>\n<li>Sending option specifies whether the message must be sent locally by the workstation (in MAPI interface), from the server (via SMTP) or equally from one or the other. To use Outlook for sending set the sending option to \u2018Client\u2019.<\/li>\n<li>Check \u2018Modifiable Message\u2019 if you want to specify the additional recipients\u2019 before mail is sent.<\/li>\n<li>Make sure that \u201c<strong>File to attach<\/strong>\u201d is set to \u201c<strong>GFILPATH<\/strong>\u201d.<\/li>\n<\/ol>\n<p>To send the mail to a client, go to invoices screen and open the report through \u2018File -&gt; Print\u2019 and select the report to which the workflow has been attached.<\/p>\n<p>Select destination to Message Type and Print. This would start sending the mail to a client and a confirmation message will be displayed before sending. Just allow it and the mail will be sent in no time.<\/p>\n<p>The example and scenario explained above has been kept simple for demonstration. There are a lot of business process or requirements that can be achieved through a workflow.<\/p>\n<p>Isn\u2019t this a great way to reduce your mailing stress. To see what other Sage X3 stresses could be relieved contact us at <a href=\"mailto:x3@greytrix.com\">x3@greytrix.com<\/a>.<\/p>\n<p><span style=\"font-size: Medium;\"><strong>About Us<\/strong><\/span><br \/>\n<a href=\"https:\/\/www.greytrix.com\/\">Greytrix<\/a> \u2013 a globally recognized Premier Sage Gold Development Partner is a one-stop solution provider for Sage ERP and Sage CRM needs. Being recognized and rewarded for multi-man years of experience, we bring complete end-to-end assistance for your technical consultations, product customizations, data migration, system integrations, third-party add-on development and implementation expertise.<\/p>\n<p><a href=\"https:\/\/www.greytrix.com\/\">Greytrix<\/a>\u00a0caters to a wide range of Sage Enterprise Management (Sage X3) offerings \u2013 a Sage Business Cloud Solution. Our\u00a0unique GUMU&#x2122; integrations include <a href=\"https:\/\/www.greytrix.com\/product\/sage-crm\/gumu-sage-x3-integration\">Sage Enterprise Management (Sage X3) for Sage CRM<\/a>,\u00a0<a href=\"https:\/\/www.greytrix.com\/product\/sage-x3\/gumu-x3-salesforce-integration\">Salesforce.com<\/a> and\u00a0<a href=\"https:\/\/www.greytrix.com\/product\/magento-sage-integrations\/sage-x3-magento\">Magento eCommerce<\/a>\u00a0along with Implementation and Technical Support worldwide for <a href=\"https:\/\/www.greytrix.com\/africa\/product\/consulting\/implementation-planning\">Sage Enterprise Management (Sage X3)<\/a>. Currently we are <a href=\"https:\/\/www.greytrix.com\/africa\">Sage Enterprise Management Implementation Partner<\/a> in East Africa, Middles East, Australia, Asia.\u00a0We also offer best-in-class\u00a0<a href=\"https:\/\/www.greytrix.com\/product\/erp-development\/sage-x3\">Sage X3 customization and development services<\/a>,\u00a0integrated applications such as <a href=\"https:\/\/www.greytrix.com\/product\/sage-enterprise-management-integration-services\/pos-system\">POS<\/a> | <a href=\"https:\/\/www.greytrix.com\/product\/sage-enterprise-management-integration-services\/warehouse-management-system\">WMS<\/a> | <a href=\"https:\/\/www.greytrix.com\/product\/sage-enterprise-management-integration-services\/payment-gateway\">Payment Gateway<\/a> | <a href=\"https:\/\/www.greytrix.com\/product\/sage-enterprise-management-integration-services\/shipping-system\">Shipping System<\/a> | <a href=\"https:\/\/www.greytrix.com\/product\/sage-enterprise-management-integration-services\/business-intelligence\">Business Intelligence<\/a> | <a href=\"https:\/\/www.greytrix.com\/product\/sage-x3\/ecommerce-magento-integration\">eCommerce<\/a> and have developed add-ons such as <a href=\"https:\/\/www.greytrix.com\/product\/sage-enterprise-management-add-ons\/catch-weight\">Catch \u2013 Weight <\/a>\u00a0and <a href=\"https:\/\/www.greytrix.com\/product\/sage-enterprise-management-add-ons\/letter-of-credit\">Letter of Credit<\/a> for Sage Enterprise Management to Sage business partners, end users and Sage PSG worldwide.<\/p>\n<p>Greytrix is a recognized <a href=\"https:\/\/www.greytrix.com\/blogs\/sagecrm\/2017\/07\/26\/greytrix-on-boards-sage-global-rockstar-isv-program-with-gumu-for-sage-crm-sage-x3-solution\/\">Sage Rockstar ISV Partner<\/a> for GUMU&#x2122; Sage Enterprise Management \u2013 Sage CRM integration also listed on <a href=\"https:\/\/www.sage.com\/marketplace\/asb_ListingDetail?listingId=a1h24000007PC3aAAG\" target=\"_blank\" rel=\"noopener\">Sage Marketplace<\/a>; GUMU&#x2122; integration for Sage Enterprise Management \u2013 Salesforce is a 5-star app listed on <a href=\"https:\/\/appexchange.salesforce.com\/listingDetail?listingId=a0N30000000psM5EAI\" target=\"_blank\" rel=\"noopener\">Salesforce AppExchange<\/a>.<\/p>\n<p>For more information on Sage X3 Integration and Services, please contact us at\u00a0<a href=\"mailto:x3@greytrix.com\">x3@greytrix.com<\/a>. We will be glad to assist you.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Often we are requested for a feature that sends a mail along with a report copy of Invoice automatically when an Invoice is created in Sage X3. This blog will take you through a graceful solution that enables users to intimate the clients about the Invoice raised. Prerequisites: Print Server needs to installed and configured.\u2026 <span class=\"read-more\"><a href=\"https:\/\/www.greytrix.com\/blogs\/sagex3\/2012\/12\/17\/send-invoice-reports-automatically-in-sage-x3\/\">Read More &raquo;<\/a><\/span><\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[8,11],"tags":[1102,1655],"class_list":["post-2049","post","type-post","status-publish","format-standard","hentry","category-sage-erp-x3","category-tips","tag-invoice","tag-reports"],"_links":{"self":[{"href":"https:\/\/www.greytrix.com\/blogs\/sagex3\/wp-json\/wp\/v2\/posts\/2049","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.greytrix.com\/blogs\/sagex3\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.greytrix.com\/blogs\/sagex3\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.greytrix.com\/blogs\/sagex3\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.greytrix.com\/blogs\/sagex3\/wp-json\/wp\/v2\/comments?post=2049"}],"version-history":[{"count":3,"href":"https:\/\/www.greytrix.com\/blogs\/sagex3\/wp-json\/wp\/v2\/posts\/2049\/revisions"}],"predecessor-version":[{"id":15675,"href":"https:\/\/www.greytrix.com\/blogs\/sagex3\/wp-json\/wp\/v2\/posts\/2049\/revisions\/15675"}],"wp:attachment":[{"href":"https:\/\/www.greytrix.com\/blogs\/sagex3\/wp-json\/wp\/v2\/media?parent=2049"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.greytrix.com\/blogs\/sagex3\/wp-json\/wp\/v2\/categories?post=2049"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.greytrix.com\/blogs\/sagex3\/wp-json\/wp\/v2\/tags?post=2049"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}