{"id":23031,"date":"2021-08-24T05:00:17","date_gmt":"2021-08-24T05:00:17","guid":{"rendered":"http:\/\/www.greytrix.com\/blogs\/sagex3\/?p=23031"},"modified":"2021-08-24T05:00:19","modified_gmt":"2021-08-24T05:00:19","slug":"how-to-handle-un-applied-payments-in-sage-x3","status":"publish","type":"post","link":"https:\/\/www.greytrix.com\/blogs\/sagex3\/2021\/08\/24\/how-to-handle-un-applied-payments-in-sage-x3\/","title":{"rendered":"How to handle un-applied payments in Sage X3"},"content":{"rendered":"\n<p>On a regular basis, our customer\u2019s bank account gets replenished with wire transfers from their customers, which have no references to invoices. Accounting practices and bank reconciliation call for entering the payments steps below as soon as they are received.<\/p>\n\n\n\n<p><strong>STEP 1: Enter the wire transfer in the Payment\/Receipt entry<\/strong><\/p>\n\n\n\n<p><strong><u>Navigate to <\/u><\/strong><em>All -> A\/P-A\/R Accounting->Payment\/Receipt entry<\/em><\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img fetchpriority=\"high\" decoding=\"async\" width=\"1024\" height=\"528\" src=\"https:\/\/www.greytrix.com\/blogs\/sagex3\/wp-content\/uploads\/2021\/08\/Fig1.1-Navigation-to-Payment-Receipt-Entry-1024x528.png\" alt=\"\" class=\"wp-image-23032\" srcset=\"https:\/\/www.greytrix.com\/blogs\/sagex3\/wp-content\/uploads\/2021\/08\/Fig1.1-Navigation-to-Payment-Receipt-Entry-1024x528.png 1024w, https:\/\/www.greytrix.com\/blogs\/sagex3\/wp-content\/uploads\/2021\/08\/Fig1.1-Navigation-to-Payment-Receipt-Entry-300x155.png 300w, https:\/\/www.greytrix.com\/blogs\/sagex3\/wp-content\/uploads\/2021\/08\/Fig1.1-Navigation-to-Payment-Receipt-Entry-768x396.png 768w, https:\/\/www.greytrix.com\/blogs\/sagex3\/wp-content\/uploads\/2021\/08\/Fig1.1-Navigation-to-Payment-Receipt-Entry-660x340.png 660w, https:\/\/www.greytrix.com\/blogs\/sagex3\/wp-content\/uploads\/2021\/08\/Fig1.1-Navigation-to-Payment-Receipt-Entry.png 1115w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><figcaption><strong>Fig1.1: Navigation to Payment Receipt Entry<\/strong><\/figcaption><\/figure>\n\n\n\n<p>This function is used to:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Enter a payment and associate it with an invoice\/order,<\/li><li>To view all the entered payments, by payment transaction,<\/li><li>To Generate a journal by payment entered, or to know the grouping\/posting stages that remain to be carried out,<\/li><li>To view all the payment journals already generated with respect to this payment.<\/li><\/ul>\n\n\n\n<p>Select RECWT Transaction<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"228\" height=\"382\" src=\"https:\/\/www.greytrix.com\/blogs\/sagex3\/wp-content\/uploads\/2021\/08\/Fig-1.2-Payment-Transaction-Selection.png\" alt=\"\" class=\"wp-image-23033\" srcset=\"https:\/\/www.greytrix.com\/blogs\/sagex3\/wp-content\/uploads\/2021\/08\/Fig-1.2-Payment-Transaction-Selection.png 228w, https:\/\/www.greytrix.com\/blogs\/sagex3\/wp-content\/uploads\/2021\/08\/Fig-1.2-Payment-Transaction-Selection-179x300.png 179w\" sizes=\"(max-width: 228px) 100vw, 228px\" \/><figcaption><strong>Fig 1.2 Payment Transaction Selection<\/strong><\/figcaption><\/figure>\n\n\n\n<p>It is important to note that it is only possible to enter one payment at a time: The payment can include several payment attributes (cash collection, payment differences, discounts, charges, etc.) and be allocated to several open items.<\/p>\n\n\n\n<p><strong>STEP 2: Wire Transfers Receipts<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"879\" height=\"792\" src=\"https:\/\/www.greytrix.com\/blogs\/sagex3\/wp-content\/uploads\/2021\/08\/Fig-2.1-Wire-Transfer-Receipts.png\" alt=\"\" class=\"wp-image-23034\" srcset=\"https:\/\/www.greytrix.com\/blogs\/sagex3\/wp-content\/uploads\/2021\/08\/Fig-2.1-Wire-Transfer-Receipts.png 879w, https:\/\/www.greytrix.com\/blogs\/sagex3\/wp-content\/uploads\/2021\/08\/Fig-2.1-Wire-Transfer-Receipts-300x270.png 300w, https:\/\/www.greytrix.com\/blogs\/sagex3\/wp-content\/uploads\/2021\/08\/Fig-2.1-Wire-Transfer-Receipts-768x692.png 768w, https:\/\/www.greytrix.com\/blogs\/sagex3\/wp-content\/uploads\/2021\/08\/Fig-2.1-Wire-Transfer-Receipts-660x595.png 660w\" sizes=\"(max-width: 879px) 100vw, 879px\" \/><figcaption><strong>Fig 2.1 Wire Transfer Receipts<\/strong><\/figcaption><\/figure>\n\n\n\n<p>Select Attribute PPRNT &#8211; Prepayment Receipts<\/p>\n\n\n\n<p>Select type: CSDIR -Customer Direct Invoice<\/p>\n\n\n\n<p><strong>Step 3: Open Item<\/strong><\/p>\n\n\n\n<p>An&nbsp;open&nbsp;item is a group of data related to the operation that it represents: the original document number, the document due date, its payment method, the currency, the amount, etc.<\/p>\n\n\n\n<p>The managing&nbsp;open&nbsp;items&nbsp;makes it possible to facilitate the tracking operations recorded for a BP (via the Purchasing, Sales, A\/P-A\/R accounting or accounting modules) under a document type set up according to this function.<\/p>\n\n\n\n<p>After these operations are completely processed by payment (provisional or final) or posted as &#8220;In bank&#8221; (matched entries), it is no longer possible to manage the&nbsp;items, except for the possibility to place an item on a statement or to associate a dispute code with it.<\/p>\n\n\n\n<p>The&nbsp;items&nbsp;partially processed in payment remain modifiable.<\/p>\n\n\n\n<p>Use this function is used to:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>View all the\u00a0open\u00a0items\u00a0related to a company, a site, a BP, etc. (according to the definition level in the selection).<\/li><li>Modify these\u00a0open\u00a0items\u00a0at several levels:<\/li><li>The due date<\/li><li>The payment method for this\u00a0open\u00a0item<\/li><li>A split the\u00a0open\u00a0item amount over N distinct\u00a0open\u00a0items<\/li><li>Specify a possible dispute<\/li><li>The reminder management (activate or deactivate)<\/li><li>The &#8220;Payment approval&#8221; level<\/li><li>The pay-by or pay-to BP<\/li><li>The early discount\/late charge code<\/li><li>Provisional Payment<\/li><li>Payment Total<\/li><\/ul>\n\n\n\n<p>Open Item of Invoice before Transaction<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"975\" height=\"359\" src=\"https:\/\/www.greytrix.com\/blogs\/sagex3\/wp-content\/uploads\/2021\/08\/Fig-3.1-Open-item-of-Invoice-before-wire-transfer-receipt.png\" alt=\"\" class=\"wp-image-23035\" srcset=\"https:\/\/www.greytrix.com\/blogs\/sagex3\/wp-content\/uploads\/2021\/08\/Fig-3.1-Open-item-of-Invoice-before-wire-transfer-receipt.png 975w, https:\/\/www.greytrix.com\/blogs\/sagex3\/wp-content\/uploads\/2021\/08\/Fig-3.1-Open-item-of-Invoice-before-wire-transfer-receipt-300x110.png 300w, https:\/\/www.greytrix.com\/blogs\/sagex3\/wp-content\/uploads\/2021\/08\/Fig-3.1-Open-item-of-Invoice-before-wire-transfer-receipt-768x283.png 768w, https:\/\/www.greytrix.com\/blogs\/sagex3\/wp-content\/uploads\/2021\/08\/Fig-3.1-Open-item-of-Invoice-before-wire-transfer-receipt-660x243.png 660w\" sizes=\"(max-width: 975px) 100vw, 975px\" \/><figcaption><strong>Fig 3.1 Open item of Invoice before wire transfer receipt<\/strong><\/figcaption><\/figure>\n\n\n\n<p>Open Item of Invoice after Transaction<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"963\" height=\"331\" src=\"https:\/\/www.greytrix.com\/blogs\/sagex3\/wp-content\/uploads\/2021\/08\/Fig-3.1-Open-item-of-Invoice-after-wire-transfer-receipt.png\" alt=\"\" class=\"wp-image-23036\" srcset=\"https:\/\/www.greytrix.com\/blogs\/sagex3\/wp-content\/uploads\/2021\/08\/Fig-3.1-Open-item-of-Invoice-after-wire-transfer-receipt.png 963w, https:\/\/www.greytrix.com\/blogs\/sagex3\/wp-content\/uploads\/2021\/08\/Fig-3.1-Open-item-of-Invoice-after-wire-transfer-receipt-300x103.png 300w, https:\/\/www.greytrix.com\/blogs\/sagex3\/wp-content\/uploads\/2021\/08\/Fig-3.1-Open-item-of-Invoice-after-wire-transfer-receipt-768x264.png 768w, https:\/\/www.greytrix.com\/blogs\/sagex3\/wp-content\/uploads\/2021\/08\/Fig-3.1-Open-item-of-Invoice-after-wire-transfer-receipt-660x227.png 660w\" sizes=\"(max-width: 963px) 100vw, 963px\" \/><figcaption><strong>Fig 3.1 Open item of Invoice after wire transfer receipt<\/strong><\/figcaption><\/figure>\n\n\n\n<p>This blog helps us to understand how to handle un-applied payments and understanding of open items on invoices.<\/p>\n\n\n\n<h2 class=\"wp-block-heading has-text-color has-link-color wp-elements-c5e1638fe0db781fd132d689b469078c\" style=\"color:#c71d22\"><strong>About Us<\/strong><\/h2>\n\n\n\n<p>Greytrix \u2013 a globally recognized and one of the oldest Sage Development Partners is a one-stop solution provider for Sage ERP and Sage CRM organizational needs. Being acknowledged and rewarded for multi-man years of experience and expertise, we bring complete end-to-end assistance for your technical consultations, product customizations, data migration, system integrations, third-party add-on development, and implementation competence.<\/p>\n\n\n\n<p id=\"block-28013e99-0882-44c6-b705-7b16c85053b2\">Greytrix&nbsp;has some unique integration solutions developed for&nbsp;<a href=\"https:\/\/www.greytrix.com\/sage-crm\/\">Sage CRM<\/a>&nbsp;with Sage ERPs&nbsp;namely&nbsp;<a href=\"https:\/\/www.greytrix.com\/sage-x3-erp\/\">Sage X3<\/a>,&nbsp;<a href=\"https:\/\/www.greytrix.com\/sage-intacct\/\">Sage Intacct<\/a>,&nbsp;<a href=\"https:\/\/www.greytrix.com\/sage-100-erp\/\">Sage 100<\/a>,&nbsp;<a href=\"https:\/\/www.greytrix.com\/sage-500-erp\/\">Sage 500<\/a>,&nbsp;and&nbsp;<a href=\"https:\/\/www.greytrix.com\/sage-300-erp\/\">Sage 300<\/a>. We also offer best-in-class&nbsp;Sage ERP&nbsp;and&nbsp;Sage CRM&nbsp;customization and development services&nbsp;to&nbsp;Business&nbsp;Partners,&nbsp;End&nbsp;Users, and Sage PSG worldwide. Greytrix&nbsp;helps in&nbsp;the migration of Sage CRM from&nbsp;Salesforce | ACT! | SalesLogix | Goldmine | Sugar CRM | Maximizer. Our Sage CRM Product Suite includes&nbsp;addons like&nbsp;&nbsp;Greytrix Business Manager,&nbsp;Sage CRM Project Manager,&nbsp;Sage CRM Resource Planner,&nbsp;Sage CRM Contract Manager,&nbsp;Sage CRM Event Manager,&nbsp;Sage CRM Budget Planner,&nbsp;Gmail Integration,&nbsp;Sage CRM Mobile Service Signature,&nbsp;Sage CRM CTI Framework.<\/p>\n\n\n\n<p id=\"block-4bc42a09-fb13-4598-8137-ce5f7b91ce28\">Greytrix is a recognized&nbsp;Sage Champion Partner&nbsp;for GUMU&#x2122; Sage X3 \u2013 Sage CRM integration listed on&nbsp;<a href=\"https:\/\/www.sage.com\/marketplace\/asb_ListingDetail?listingId=a1h24000007PC3aAAG\" target=\"_blank\" rel=\"noreferrer noopener\">Sage Marketplace<\/a>&nbsp;and Sage CRM \u2013 Sage Intacct integration listed on&nbsp;<a href=\"https:\/\/marketplace.intacct.com\/MPListing?lid=a2D0H000007kiHyUAI\" target=\"_blank\" rel=\"noreferrer noopener\">Sage Intacct Marketplace<\/a>. The&nbsp;<a href=\"https:\/\/www.greytrix.com\/gumu\/\" target=\"_blank\" rel=\"noreferrer noopener\">GUMU&#x2122; Cloud framework<\/a>&nbsp;by Greytrix forms the backbone of cloud integrations that are managed in real-time for the processing and execution of application programs at the click of a button.<\/p>\n\n\n\n<p id=\"block-76376301-1c3e-4250-8a09-727595a606f0\">For more information on our integration solutions, please contact us at&nbsp;<a href=\"mailto:sage@greytrix.com\">sage@greytrix.com<\/a>. We will be glad to assist you.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>On a regular basis, our customer\u2019s bank account gets replenished with wire transfers from their customers, which have no references to invoices. Accounting practices and bank reconciliation call for entering the payments steps below as soon as they are received. STEP 1: Enter the wire transfer in the Payment\/Receipt entry Navigate to All -> A\/P-A\/R\u2026 <span class=\"read-more\"><a href=\"https:\/\/www.greytrix.com\/blogs\/sagex3\/2021\/08\/24\/how-to-handle-un-applied-payments-in-sage-x3\/\">Read More &raquo;<\/a><\/span><\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[4,5,8,10],"tags":[1448,1500,3365,3367],"class_list":["post-23031","post","type-post","status-publish","format-standard","hentry","category-faq","category-features","category-sage-erp-x3","category-standard","tag-payment","tag-pre-payment","tag-unapplied-payment","tag-wiretransfers"],"_links":{"self":[{"href":"https:\/\/www.greytrix.com\/blogs\/sagex3\/wp-json\/wp\/v2\/posts\/23031","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.greytrix.com\/blogs\/sagex3\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.greytrix.com\/blogs\/sagex3\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.greytrix.com\/blogs\/sagex3\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/www.greytrix.com\/blogs\/sagex3\/wp-json\/wp\/v2\/comments?post=23031"}],"version-history":[{"count":1,"href":"https:\/\/www.greytrix.com\/blogs\/sagex3\/wp-json\/wp\/v2\/posts\/23031\/revisions"}],"predecessor-version":[{"id":23037,"href":"https:\/\/www.greytrix.com\/blogs\/sagex3\/wp-json\/wp\/v2\/posts\/23031\/revisions\/23037"}],"wp:attachment":[{"href":"https:\/\/www.greytrix.com\/blogs\/sagex3\/wp-json\/wp\/v2\/media?parent=23031"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.greytrix.com\/blogs\/sagex3\/wp-json\/wp\/v2\/categories?post=23031"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.greytrix.com\/blogs\/sagex3\/wp-json\/wp\/v2\/tags?post=23031"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}