{"id":20836,"date":"2024-07-24T06:14:20","date_gmt":"2024-07-24T06:14:20","guid":{"rendered":"https:\/\/www.greytrix.com\/middle-east\/?page_id=20836"},"modified":"2026-01-29T06:47:43","modified_gmt":"2026-01-29T06:47:43","slug":"e-invoicing-for-kenya-kra","status":"publish","type":"page","link":"https:\/\/www.greytrix.com\/middle-east\/product\/other-solutions\/e-invoicing-solutions\/e-invoicing-for-kenya-kra\/","title":{"rendered":"E-invoicing For Kenya (KRA)"},"content":{"rendered":"\t\t
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E-invoicing for Sage ERP Software Integration<\/h1>
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\n\t\t\t\t\t\t\t\t\tGreytrix Middle East ensures seamless transitions to e-invoicing systems for businesses of all sizes by leveraging advanced technology and a deep understanding of Kenya Revenue Authority (KRA) requirements. Our tailored solutions simplify billing processes, enhancing transparency and accountability in financial transactions. With our support, businesses can confidently navigate e-invoicing regulations, benefiting from increased efficiency and reduced errors.\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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How do you prepare for the e-invoicing project?<\/h2>
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\n\t\t\t\t\t\t\t\t\tE-invoicing allows automatic billing data exchange with the Kenya Revenue Authority (KRA). Businesses must ensure VAT compliance and proper billing procedures, including:\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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\n\t\t\t\t\t\t\n\t\t\t\t\t\t\tThe input and output supplies categorization for VAT return has been done accurately.\t\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/h3>\n\t\t\t\t\n\t\t\t\t\n\t\t\t<\/div>\n\t\t\t\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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\n\t\t\t\t\t\t\n\t\t\t\t\t\t\tVAT invoices encompass all the necessary information.\t\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/h3>\n\t\t\t\t\n\t\t\t\t\n\t\t\t<\/div>\n\t\t\t\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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\n\t\t\t\t\t\t\n\t\t\t\t\t\t\tAccurate credit has been applied for input VAT.\t\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/h3>\n\t\t\t\t\n\t\t\t\t\n\t\t\t<\/div>\n\t\t\t\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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\n\t\t\t\t\t\t\n\t\t\t\t\t\t\tTimely recognition of VAT supplies has been ensured.\t\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/h3>\n\t\t\t\t\n\t\t\t\t\n\t\t\t<\/div>\n\t\t\t\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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\n\t\t\t\t\t\t\n\t\t\t\t\t\t\tCorrect calculation of VAT has been conducted.\t\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/h3>\n\t\t\t\t\n\t\t\t\t\n\t\t\t<\/div>\n\t\t\t\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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\n\t\t\t\t\t\t\n\t\t\t\t\t\t\tSubmission and settlement of outstanding VAT returns and liability have been appropriately addressed, among other related tasks.\t\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/h3>\n\t\t\t\t\n\t\t\t\t\n\t\t\t<\/div>\n\t\t\t\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t
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Benefits of E-invoicing with Sage ERP (Sage X3 | Sage 300 | Sage Intacct)<\/h2>
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Ease of Tax filing<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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Data Security<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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Bi-Directional Data Integration<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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Automated Notification Alert<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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Avoid Tax Evasion<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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Enhanced QR code capabilities<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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Improvement in Account Reconciliation<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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Streamlined Audit Trail<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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Characteristics of Electronic Tax Invoice Management System<\/h2>
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\n Buyer PIN (optional) <\/h3>\n \t\t \t

It refers to the purchaser's Personal Identification Number (PIN). Capturing this information is necessary only when the buyer intends to claim input tax for the VAT paid. In such cases, the buyer should provide their PIN details.<\/p>\n <\/div>\n \n \n <\/div>\n <\/div>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t

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\n Control Unit serial number <\/h3>\n \t\t \t

The Kenya Revenue Authority (KRA) issues this unique number to identify the Electronic Tax Register (ETR).<\/p>\n <\/div>\n \n

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\n Control Unit invoice number <\/h3>\n \t\t \t

This unique number is generated by the ETR for each tax invoice issued.<\/p>\n <\/div>\n \n \n <\/div>\n <\/div>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t

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\n Quick Response (QR) code <\/h3>\n \t\t \t

This code is included on the tax invoice to confirm validity.<\/p>\n <\/div>\n \n

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Types of Electronic Tax Invoice Management System (eTIMS) Solution by KRA<\/h2>
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eTIMS Lite (Web)<\/h3>\nFor businesses with minimal transactions, accessible via eCitizen. <\/div>\n <\/div>\n <\/div>\n\n\t\t\t\t\t\t\t
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eTIMS Lite (USSD)<\/h3>\nThis is designed for individuals and sole proprietors and can be accessed through the short code *222#. <\/div>\n <\/div>\n <\/div>\n\n\t\t\t\t\t\t\t
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Online Portal<\/h3>\nTailored for service sector taxpayers, excluding goods supply. <\/div>\n <\/div>\n <\/div>\n\n\t\t\t\t\t\t\t
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\n\t\t\t\t\t\t\t\t\t\t\t\t\teTIMS Client<\/span>\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n \t<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\n \n <\/div>\n
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eTIMS Client<\/h3>\nA downloadable software for goods or combined goods\/services taxpayers, supporting multiple branches and pay points. <\/div>\n <\/div>\n <\/div>\n\n\t\t\t\t\t\t\t
\n
\n\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t
\n\t\t\t\t\t\t\t\t\t\t\t\t
\n\t\t\t\t\t\t\t\t\t\t\t\t\tVirtual Sales Control Unit (VSCU)<\/span>\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n \t<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\n \n <\/div>\n
\n
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Virtual Sales Control Unit (VSCU)<\/h3>\nFacilitates seamless system integration for taxpayers with extensive transactions or bulk invoicing. <\/div>\n <\/div>\n <\/div>\n\n\t\t\t\t\t\t\t
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\n\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t
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\n\t\t\t\t\t\t\t\t\t\t\t\t\tOnline Sales Control Unit (OSCU)<\/span>\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n \t<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\n \n <\/div>\n
\n
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Online Sales Control Unit (OSCU)<\/h3>\nEnables system integration for taxpayers using online invoicing systems. <\/div>\n <\/div>\n <\/div>\n\n\t\t\t\t\t\t\t\n <\/div>\n <\/div>\n <\/div>\n\n\t\t\t\n <\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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What Makes Greytrix Africa's E-invoicing Solution Better<\/h2>
<\/div><\/div><\/div><\/div>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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\n \"Seamless-Integration\" <\/div>\n <\/div>\n
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\n Seamless Integration <\/h3>\n \t\t \t

The Einvoicing system for Kenya enables smooth integration of the electronic billing system, promoting efficiency and ease of use.<\/p>\n <\/div>\n \n \n <\/div>\n <\/div>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t

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\n \"Advanced-Invoicing-Solution\" <\/div>\n <\/div>\n
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\n Advanced Invoicing Solution <\/h3>\n \t\t \t

Our advanced einvoicing solution streamlines processes and ensures data integrity with robust duplicate e-invoice protection, safeguarding against potential redundancies or billing errors.<\/p>\n <\/div>\n \n \n <\/div>\n <\/div>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t

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\n \"Custom-E-invoice-Solution\" <\/div>\n <\/div>\n
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\n Custom E-invoice Solution <\/h3>\n \t\t \t

Customize your einvoicing template to meet your requirements with our e-invoicing software.\t<\/p>\n <\/div>\n \n \n <\/div>\n <\/div>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t

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\n \"Auto-Data-Validation\" <\/div>\n <\/div>\n
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\n Auto Data Validation <\/h3>\n \t\t \t

Our e-invoicing solution can automatically validate your invoice data, ensuring complete accuracy in invoice generation.<\/p>\n <\/div>\n \n \n <\/div>\n <\/div>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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FAQ\u2019s<\/span><\/span><\/h2>
<\/div><\/div><\/div><\/div>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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\n \n \n What is eTIMS, and who needs to comply in Kenya?<\/span>\n\n \n
\n
\n \n\t\t\t\t\t\t\t\t\t\t<\/i> <\/div>\n\n
\n \n\t\t\t\t\t\t\t\t\t\t<\/i> <\/div>\n <\/div>\n\n \n <\/a>\n <\/div>\n\n
\n\n
\n eTIMS, or the Electronic Tax Invoice Management System, is a digital invoicing platform rolled out by the KRA. It\u2019s essential for all businesses in Kenya, whether they\u2019re VAT registered or not, to issue compliant e-invoices through this system. <\/div>\n\n <\/div>\n\n <\/div>\n\n \n
\n
\n \n \n What is the difference between TIMS and eTIMS?<\/span>\n\n \n
\n
\n \n\t\t\t\t\t\t\t\t\t\t<\/i> <\/div>\n\n
\n \n\t\t\t\t\t\t\t\t\t\t<\/i> <\/div>\n <\/div>\n\n \n <\/a>\n <\/div>\n\n
\n\n
\n TIMS relied on physical devices for sending invoices; eTIMS is entirely web-based. This means taxpayers can create e-invoices directly through online portals or by using integrated Sage ERP software. <\/div>\n\n <\/div>\n\n <\/div>\n\n \n
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\n \n \n What are the mandatory details on a KRA e-invoice?<\/span>\n\n \n
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\n \n\t\t\t\t\t\t\t\t\t\t<\/i> <\/div>\n\n
\n \n\t\t\t\t\t\t\t\t\t\t<\/i> <\/div>\n <\/div>\n\n \n <\/a>\n <\/div>\n\n
\n\n
\n Each e-invoice must include a unique invoice number, the buyer's and seller's PIN, the date, a description of the goods or services, the tax amount, and a QR code generated by the KRA. <\/div>\n\n <\/div>\n\n <\/div>\n\n \n
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\n \n \n Can non-VAT registered businesses issue e-invoices through eTIMS?<\/span>\n\n \n
\n
\n \n\t\t\t\t\t\t\t\t\t\t<\/i> <\/div>\n\n
\n \n\t\t\t\t\t\t\t\t\t\t<\/i> <\/div>\n <\/div>\n\n \n <\/a>\n <\/div>\n\n
\n\n
\n Yes! The KRA now mandates that even non-VAT registered taxpayers use eTIMS to issue electronic invoices for all their transactions. <\/div>\n\n <\/div>\n\n <\/div>\n\n \n
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\n \n \n How does eTIMS integrate with Sage ERP softwares like Sage X3 or Sage 300?<\/span>\n\n \n
\n
\n \n\t\t\t\t\t\t\t\t\t\t<\/i> <\/div>\n\n
\n \n\t\t\t\t\t\t\t\t\t\t<\/i> <\/div>\n <\/div>\n\n \n <\/a>\n <\/div>\n\n
\n\n
\n Greytrix Middle East provides a smooth integration between Sage ERP systems and eTIMS, automating the processes of invoice generation, submission, and real-time validation with the KRA. <\/div>\n\n <\/div>\n\n <\/div>\n\n \n
\n
\n \n \n What is eTIMS Lite and who is it for?<\/span>\n\n \n
\n
\n \n\t\t\t\t\t\t\t\t\t\t<\/i> <\/div>\n\n
\n \n\t\t\t\t\t\t\t\t\t\t<\/i> <\/div>\n <\/div>\n\n \n <\/a>\n <\/div>\n\n
\n\n
\n eTIMS Lite is a user-friendly invoicing platform customized for small and micro-businesses, making compliance straightforward without the need for complex integrations. <\/div>\n\n <\/div>\n\n <\/div>\n\n \n
\n
\n \n \n What are the benefits of automating e-invoicing with Greytrix Middle East?<\/span>\n\n \n
\n
\n \n\t\t\t\t\t\t\t\t\t\t<\/i> <\/div>\n\n
\n \n\t\t\t\t\t\t\t\t\t\t<\/i> <\/div>\n <\/div>\n\n \n <\/a>\n <\/div>\n\n
\n\n
\n Automation leads to quicker invoicing, real-time validation, error-free submissions, and secure cloud storage for all your data, ensuring full compliance with the KRA. <\/div>\n\n <\/div>\n\n <\/div>\n\n <\/div>\n <\/div>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t
\n\t\t\t\t
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\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\"E-invoicing_process_infographic_KRA\"\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Our Partnerships<\/span><\/span><\/h2>
<\/div><\/div><\/div><\/div>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\"Our\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"

E-invoicing for Sage ERP Software Integration Greytrix Middle East ensures seamless transitions to e-invoicing systems for businesses of all sizes by leveraging advanced technology and a deep understanding of Kenya Revenue Authority (KRA) requirements. Our tailored solutions simplify billing processes, enhancing transparency and accountability in financial transactions. With our support, businesses can confidently navigate e-invoicing …<\/p>\n

E-invoicing For Kenya (KRA)<\/span> Read More »<\/a><\/p>\n","protected":false},"author":1,"featured_media":21108,"parent":20838,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"elementor_header_footer","meta":{"site-sidebar-layout":"no-sidebar","site-content-layout":"page-builder","ast-global-header-display":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"disabled","ast-breadcrumbs-content":"","ast-featured-img":"disabled","footer-sml-layout":"","theme-transparent-header-meta":"","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","footnotes":""},"class_list":["post-20836","page","type-page","status-publish","has-post-thumbnail","hentry"],"yoast_head":"\nKRA Einvoicing| Sage ERP Software<\/title>\n<meta name=\"description\" content=\"Discover the KRA einvoicing system for 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