To achieve efficiency in payment of suppliers as and when they fall due, it is paramount that the finance team in any organization keeps tabs on their supplier invoices regularly.

How to Optimize Payment Process in Sage X3

To achieve efficiency in payment of suppliers as and when they fall due, it is paramount that the finance team in any organization keeps tabs on their supplier invoices regularly.

Sage X3 makes optimizing the supplier payment process easy by suggesting or highlighting invoices that could be paid by a certain due date through the payment proposal functionality and grouping payments to a particular bank through the manual remittance functionality. This blog aims to showcase how payment processing can be optimized using these two functionalities in Sage X3:

Payment proposal

This tool allows users to generate a batch of payments out of a list of invoices from the purchasing, sales, or A/P-A/R modules. Once a user runs a check using this functionality, it suggests the invoices that are due based on a certain defined criterion, and then the user can opt to convert them to payments at a go.

For starters, ensure the auto proposal setup is done for all the payment methods applicable so that it can be run across all.

In the case where this setup is missed, navigate to: Setup> A/P-A/R> Payment entry transactions

Ensure the auto proposal check box is ticked as below:

To run the payment proposal, navigate to: A/P-A/R accounting> Payments> Payment proposal

In this screen select the criteria required to achieve the desired results, e.g. site, payment methods, BPs, etc. Ensure you select the respective bank as well then click okay to generate.

A list of invoices due for payment will be generated showing the total number of payments to be done as per the suppliers listed and total currency.

Once you click the create button a list of payments generated will show on your log reading and you can access these payment entries at the payment/receipt entry screen.

This payment proposal in essence will have helped shorten the process of creating individual payments by grouping them and creating many of them at an instance.

Manual remittance

This function helps to group and post payments linked to the same bank. This means one can select all the payments that were generated through payment proposals and post them at once as long as they’re being paid through the same bank.

To ensure the setup for remittance is done, navigate to: Setup> A/P-A/R> Payment entry transactions.

The remittance check box being ticked ensures the payment method will appear on the remittance screen as an option to select the payment type field.

To perform a manual remittance, navigate to: A/P-A/R accounting> Remittances> Manual remittance entry

Upon selecting the respective site, bank, and payment type, a list of payments applicable under this criterion will appear, which can be added to the lines and get posted.

Click on the create button and all these payments will get posted thereby enhancing efficiency in the payment processing for Sage X3.

About Us

Greytrix Africa is a leading Sage business partner and ISV Partner offering Consulting, Implementation, and development services for Sage X3, Sage 300, Sage 300 People (HRMS), Sage CRM, and Sage Intacct, which covers East Africa, West Africa, SADC, and Middle East region. We offer professional services such as Implementation and Configuration, Business Process Analysis, Project Management, Integrations and Migrations, and Technical & Functional Support, along with enhancements within Sage X3, Sage 300 People (HRMS), Sage 300, Sage CRM, and Sage Intacct across various industry verticals like Process Manufacturing (Food & Beverages, Chemical), Discrete manufacturing (Automotive, Textile & Apparel), Non-Profit, Health-care Industry and Services Industry (Financial, Software & Engineering), Distribution (Transportation & Logistics), and Agriculture.

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How to Optimize Payment Process in Sage X3