Managing your inventory in a way is really important for your online store to do well. When you use Magento Sage Intacct and the GUMU connector your inventory is always up to date. This means you always know how inventory you have at any given time. You get to see the level of your inventory with Magento Sage Intacct and the GUMU connector, which is really helpful, for your eCommerce business and your inventory management.
How Real-Time Inventory Synchronization Functions
Sage Intacct is the system that keeps track of our inventory. It has all the information about our stock and the quantity of products we have. This includes any changes we make to the inventory. All of this information is stored in Sage Intacct. Then copied into Magento using GUMU. This happens away so both systems always have the same information, about our Sage Intacct inventory.
Order-Driven Stock Updates
When a customer buys something on Magento, a few things happen next. The customer has just placed their order, on Magento. Here is what happens after that.
GUMU™ records the order immediately
The order details are sent to Sage Intacct. This means that when you place an order the details of that order are transmitted to Sage Intacct. The order details that are sent to Sage Intacct include all the information, about the order. Sage Intacct gets the order details so that they can be processed.
You can set aside. Decrease the inventory in Sage Intacct based on the rules of your business. The inventory, in Sage Intacct can be. It can be reduced. This happens according to the business rules that you have.
Direct Stock Analysis via Magento
When we update the inventory, in the Sage Intacct system the new quantity goes to the Magento store away. This means the customer can only see and buy what we actually have. So we do not have to deal with selling something we do not have which’s really good. The customer gets what they want. We do not have to cancel any orders because of the Sage Intacct system and the Magento store working together.
Fulfillment & Inventory Adjustments
When people place orders Sage Intacct helps get the orders ready by picking, packing and shipping them. The tracking for these Sage Intacct orders stays up to date. If there are returns or if some items are delivered Sage Intacct keeps track of these things. It also keeps track of when someone changes the stock levels in Sage Intacct. All of these things like returns and stock changes, in Sage Intacct get updated automatically in Magento too.
Example: Handling High Sales Volume during the Christmas Season
When Christmas comes around people often buy a lot of things online. This means that shops need to keep an eye on what they have in stock. They need to make sure they know what they have at all times. This is really important for things like Christmas when online orders can increase suddenly. So shops need to keep their stock up to date in time especially during seasonal events, like Christmas.
aLet us say a company is having a Christmas sale on its Magento website for something that a lot of people want to buy. They do not have a lot of it in stock. When people start buying this product a lot in a time GUMU captures each order right away and makes sure it matches up with Sage Intacct. Then Sage Intacct makes changes to the stock. Puts orders on hold based on the rules the company has set and the new amount of stock is shown right away on Magento. The company is using Magento and GUMU and Sage Intacct to make sure everything runs smoothly so people can buy the product they want during the Christmas sale, on the Magento website.
When the product stock runs out Magento shows the stock level right away. This means customers do not buy things that’re out of stock. At the time the people in charge of inventory can fill orders from the Sage Intacct system. They do not have to worry about the stock numbers being wrong. If there are minute changes or if someone returns something or if more stock comes in all of this is updated automatically. Magento and the Sage Intacct system work together to make sure everything is correct. The inventory teams can use the Sage Intacct system without any problems. The product stock levels are always up to date, in Magento.
So companies can go ahead with Christmas sales without worrying about selling too much having to cancel orders or making customers unhappy. Companies like these Christmas sales because they can make a lot of money. Christmas sales are a deal for companies and they want to make sure everything goes smoothly. Companies do not want to have problems, with orders or customers when they have Christmas sales.
Business Benefits
- Product visibility across all sales channels
- Prevention of overselling and inventory inconsistencies
- Faster order handling with minimal human intervention
- Enhanced customer confidence due to real-time availability
- Scalable inventory management for growing ecommerce businesses
Magento is a tool for managing inventory. When you connect Magento with Sage Intacct using GUMU you get a real-time inventory management system. This system helps businesses manage their inventory effectively.
To learn more about real-time inventory sync enablement, contact Greytrix at gumucloud@greytrix.com.