Sage 100 and Sage 500 ERP – Tips, Tricks and Components
Greytrix is one of the oldest Sage Development Partner of two decades and provides quality services for Sage 100 (formerly known as Sage MAS 90) and Sage 500 (formerly known as Sage MAS 500) ERP. Greytrix have been awarded "Sage Development Partner of the Year" a couple of times. Greytrix has been working on customization, integration, migration and products development in Sage 100 and Sage 500 ERP since decades and have accumulated hundreds of man years of experience. In these blogs, Greytrix will endeavour to share its accumulated treasure of knowledge regarding Sage 100 and Sage 500 product lines. Contact us for more info at sage@greytrix.com
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AR Prepayment Entry in Sage 100 ERP (formerly MAS 90/200)

By greysagemas | November 22, 2012
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Generally, users prepay an Invoice or apply for cash/credit card payment against an Invoice that Sage 100 (formerly Sage MAS 90/200 ERP) system does not support. Thus, in this blog, we would see how to create AR Prepayments in Sage 100 ERP.

By following some simple steps in Sage 100 ERP, users would be able to create a prepayment AR entry, which will help with the payments that could not be matched with a specific Invoice, or of any advance payment which is received before an invoice is issued.

Such transactions are recorded as an Invoice with a credit balance i.e. after an Invoice is issued for which prepayment is made partly or fully. Thus the prepayment amount would get deducted/reduce or nullified by the Invoice balance.

To create AR Prepayment Entry in Sage 100 ERP, follow the below-mentioned steps:

  • Select Accounts Receivable Main menu Cash receipt Entry.
  • In cash Receipt Entry, enter the Customer number with check number and the amount prepaid in the Amount Received field.

  • Navigate to Lines tab, and enter a future Invoice Number and click on a tab. A dialog box will appear asking you whether the transaction is a prepayment.

  • Click on “Yes” and “Accept” button to record the transaction.

Thus a Pre-payment entry is created for a future Invoice.

Note: Use this same Invoice number while creating an invoice for this customer; enabling a system to apply the pre-payment to the Invoice automatically.

Sage 100 System is designed to match Invoice number with the extension -PP to the same invoice number with the extension -IN or -DM. By using same invoice number for prepayment and Invoice, now Users will not need to manually apply these Invoices using Cash Receipts Entry.

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Greytrix – a globally recognized and one of the oldest Sage Development Partner is a one-stop solution provider for Sage ERP and Sage CRM organizational needs. Being acknowledged and rewarded for multi-man years of experience and expertise, we bring complete end-to-end assistance for your technical consultations, product customizations, data migration, system integrations, third party add-on development and implementation competence.

The unique GUMU™ integration solutions provided by Greytrix for Sage 100 include Sage 100 integration with Sage CRM, and Salesforce.com, Dynamics 365 CRM, the migration solutions include Sage 100 Migration from Sage 50 US, Sage Intacct, QuickBooks, Sage Business Vision and Sage Business Works. We also offer best-in-class Sage 100 customization and development services to Sage business partners, end users, and Sage PSG worldwide. Sage 100 product listings by Greytrix include Salesforce – Sage ERP integration available on Salesforce Appexchange, Dynamics 365 CRM – Sage ERP integration available on Microsoft Appsource (Free Trial).

The GUMU™ Cloud framework by Greytrix forms the backbone of cloud integrations that are managed in real-time for processing and execution of application programs at the click of a button.

For more details on Sage 100 Services, please contact us at sage@greytrix.com. We will like to hear from you.

Category: Account Receivable Cash Receipt Entry Invoices Prepayment Sage 100 ERP Sage MAS 90/200 ERP Tags: ar prepayment entry, ar prepayment entry in sage 100 ERP, cash receipt entry, create a prepayment AR entry, invoice in sage 100, sage 100 technical assistance, sage 90/200 technical blogs
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