In our last blog post, we pointed out that all sales and COGS postings can be sent automatically from a POS system to an ERP. Day-to-day sales posting facilitates businesses to trust that their revenue, inventory consumption, and financial records are always in sync. Sales and cost of goods sold—are recorded without manual uploads or spreadsheet tracking, thus eliminating the traditional end-of-day pressure and allowing the staff to work on something greater and more rewarding.
Automating the purchase order and receipt processes allows the complete inventory cycle—from being ordered to being sold to the customers—to be done without any manual intervention.
Now, this enhancement allows businesses to read the purchase orders and receipts created within their POS and/or purchasing systems and automatically transfer that information to their ERP systems.
What’s New in This Enhancement?
In addition to automated sales and COGS postings, the integration now supports:
- Automatic Purchase Order Creation in ERP
Purchase orders created in your POS or related purchasing system are read and posted directly into your ERP. - Automated Purchase Receipt Posting
When goods are received and marked in the POS system, corresponding purchase receipts are created in the ERP, ensuring inventory and financials stay in sync. - End-to-End Inventory Accuracy
Inventory levels are updated automatically at every stage—from receipt to sale—without manual intervention.
Key Benefits
- Eliminates Manual Procurement Work
There will be no more ERP manual inputting of purchase orders and receipts. The system guarantees that the orders and the receipts are reflected correctly in your accounting and inventory records. - Real-Time Inventory Visibility
ERP updates the inventory levels immediately the goods are received. This helps to eliminate stockouts, over-ordering, and last-minute surprises. - Improved Financial Accuracy
The accurate inventory valuation and accounts payable entry are driven by purchase receipts. Thus your financials truly reflect what has been received—not just what was ordered. - Faster Month-End Close
Automatic data flow of purchases and receipts means finance teams have less time reconciling mismatches and more time analysing numbers. - Scalable Across Locations
Regardless of whether you have one store or hundreds, the same process will be consistently applied across all locations—thus ensuring a standardized process.
Any Setup
This collaborative processing is not associated with a specific ERP or POS. Rather; it allows you to integrate many different tech platforms—never mind not only for a few locations but an entire company. The objective is clear-cut optimize your operational productivity, minimize manual tasks, and feel good about the decision-making process, regardless of the technology you use.
Thinking about a Change?
If you are tired of fighting with daily/sales/Purchase updates and you want to learn how to sync your POS and ERP, Greytrix can help. Email us at gumucloud@greytrix.com to learn how GUMU™ can help you sync your sales data quickly and accurately into your systems.