About Fixed Asset module in Sage Intacct

By | October 7, 2025
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Fixed Asset module in Sage Intacct is designed to make the management of assets by businesses smooth – such as equipment, machinery, vehicles, buildings and so on. It enables organization to track the entire life cycle of their fixed asset – from purchase to depreciation to disposal – within Intacct’s financial system. It tightens up tightly with Intacct’s General Ledger (GL), Accounts Payable (AP) and Purchasing modules, which causes consistency and automation of asset-related transaction. It monitors tangible as well as intangible fixed asset.

Tangible Fixed Assets

Tangible Fixed Assets are physical assets that you can touch, e.g. machinery, vehicles, furniture, equipment etc. These assets are monitored in the Fixed Asset module. You can record purchase information, assign asset types, monitor depreciation, and handle disposals or transfers. Standard depreciation methods such as straight-line or declining balance can be applied. Maintenance schedules and asset history can be maintained.

Intangible Fixed Assets

Intangible Fixed Asset are non-physical assets with values, including patents, trademark, goodwill, software licenses. These assets are also tracked in the Fixed Assets Module. You can track acquisition cost, amortization schedules and useful life. Sage Intacct accommodates amortizing intangible assets over their useful life. Like physical assets, you can record disposals and adjustments.

Key Features of the Fixed Asset Module

  • Asset Categories
    • Establish categories to categorize assets into tangible and intangible.
  • Asset Tracking
    • Capture physical and financial information of assets. (e.g. Serial number, locations, asset class).
    • Supports various asset types (machinery, vehicles, computers, etc.).
  • Depreciation Management
    • Automates depreciation by standard methods: Straight-line, Declining balance, MACRS, etc.
    • Schedules monthly depreciation entries automatically.
    • Supports various depreciation books.
  • Disposals and Transfers
    • Easily process full or partial asset disposals
    • Process asset transfers between departments or locations
    • Automatically record gains/losses on disposals.
  • Bulk Asset Import
    • Import asset through CSV.
    • Mass asset creation or updates.
  • Asset Lifecycle Management
    • Manage acquisition, in-service dates, improvements, transfers and disposals.
    • Integrates with purchasing to convert purchases into assets directly.
  • Multi-Entity & Multi-Currency
    • Monitor assets by multiple locations, entities and currencies.
    • Consolidated asset reporting at the entity or worldwide level.
  • Integration with Core Modules
    • Smooth integration to:
      • General Ledger: Automates depreciation and asset postings.
      • Accounts Payable: Transforms purchases into assets that are capitalized.
      • Purchasing & Projects: Capital projects may create new assets.
  • Reporting and Audits
    • Standard and user-defined asset reports: depreciation schedules, asset roll-forward, net book value.
    • Audit trail of asset detail or status changes.

Benefits

  • Accuracy: Eliminates human error with automation
  • Efficiency: Accelerates month-end close using automated depreciation
  • Visibility: Real-time asset values locations tracking and reporting
  • Compliance: Proper accounting for multiple books
  • Audit Readiness: Extensive transaction logs and depreciation history

Fixed Asset Module Workflow in Sage Intacct

  • Asset Creation: Create from AP bill, manual entry or bulk upload
  • Depreciation: Schedule runs monthly or on demand
  • Asset Disposal: Record sale, write-off, or retirement.
  • Asset Transfer: Move between locations, departments or books.
  • Reporting: Generate depreciation forecasts and audit reports
  • Asset Creation

Sources of Asset Creation:

  • Accounts Payable (AP) Bill or Purchasing
  • Manual entry (direct in Fixed Asset module)
  • CSV Import (bulk asset import)
  • Projects/CIP (Construction in Progress) capitalization

Steps:

  1. Record purchase (through AP, Purchasing or Manually.
  2. Assign asset class, Books, in-service date, useful life & depreciation method.
  3. Create asset in fixed asset module.
  • Asset Configuration

Set Key Attributes:

  • Asset Class (e.g. Equipment, vehicle)
  • Location, Department or Entity
  • Books
  • Depreciation Method (Straight-line, MACRS, etc.)
  • Useful Life and residual value.
  • Depreciation Processing

Ongoing task (usually monthly)

  • Process depreciation for chosen books
  • Depreciation is computed by Sage Intacct according to specified methods and schedules.
  • Posts journal entries automatically into the General Ledger (GL)

Note: There can be several books for each asset, and every book has its own depreciation run.

  • Asset Maintenance & Tracking
  • Update asset information (location, custodian, status)
  • Transfer assets between locations or departments.
  • Split or reclassify assets.
  • Add supporting documents or notes.
  • Asset Disposal / Retirement

Types:

  • Full or partial disposal
  • Sale, scrap or write-off

Steps:

  1. Choose asset to dispose
  2. Set disposal type (sell, retire).
  3. System calculates gain/loss.
  4. Disposal entries posted to the GL.
  • Reporting & Compliance

Running fixed assets reports:

  • Asset Register
  • Depreciation Summary / Forecast
  • Roll Forward Reports
  • Disposal Reports
  • Tax Books Reports

Link for Asset exchange and Asset creation through AP bill: https://www.greytrix.com/blogs/sageintacct/2025/07/02/asset-exchange-in-sage-intacct/

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