Create drop-ship purchase orders in Sage 100

By | March 29, 2014
In this blog, we shall discuss the drop-ship feature available in the Sage 100 i.e. Sage MAS 90.Before we proceed, let’s understand what is meant by the Drop-Ship orders. ‘A drop-ship return item is merchandise returned directly to the vendor by the customer’. The above is the definition provided in Sage 100 Help documentation. One thing that is worth mentioning is that the Drop-ship returns do not affect inventory, therefore, restocking charges are not calculated for drop-ship items.

While creating the Drop-ship order, we enter the sales order number in Purchase Order Entry and the customer number and address information is automatically assigned as the ship-to address on the purchase order.

Since Purchase Order Entry provides a direct link to the Sales Order module for drop-ship orders, one can enter drop-ship orders only if the Sales Order module is installed and if another purchase order number is not assigned to the sales order line.

We understood the mechanism of the drop ship orders; let us now create an order in Sage 100.

  • Open Purchase Order Entry screen from “Modules->Purchase Order-> Main”.
  • Enter the Order Number, Order Date and select the Order Type as Drop Ship.
  • In the From Sales Order field, enter the sales order number representing the sales order that will be filled by drop shipments to the customer, or press ENTER to skip this field.
  • Depending on the selection made in the Include All Drop Ship Line Items field in Purchase Order Options, the following occurs:
    • If Only for PO Vendor was selected, all drop-ship lines from the sales order that have a vendor number matching the purchase order vendor number are copied to the purchase order. Drop-ship lines that do not have a vendor number are added to the purchase order if the purchase order vendor matches one of the vendors entered for those items in Item Vendors Maintenance.
    • If Yes was selected, all drop-ship lines from the sales order are added to the purchase order regardless of the vendor on the sales order lines.
    • If Prompt was selected, you are prompted to bring in all drop-ship lines from the sales order. Click Yes to bring in all drop-ship lines regardless of the vendor on the sales order lines. Click No to bring in only the drop-ship lines with a vendor number that matches the purchase order vendor number and the drop-ship lines with no vendor number and an item vendor that matches the purchase order vendor.
  • Click Accept to complete the data entry process.
In the above mentioned way, one can easily create a Drop-Ship Purchase Order.

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