Apply AR Prepayments on Invoices in Sage 100 ERP

By | April 24, 2013

In our previous blog, AR Prepayment Entry in Sage 100 ERP”, we discussed about how to create a new AR Prepayment in Sage 100 ERP (formerly Sage MAS 90/200 ERP). Now, in this blog, we will discuss how to apply prepayments to Invoices.

To apply AR Prepayment on Invoices in Sage 100 ERP, follow below mentioned steps:

  • Accounts Receivable >> Main” menu.
  • Click on “Cash receipt Entry” option and open “A/R Cash Receipts Entry Batch” screen.
  • Enter details such as Batch number, Comments and click on “Accept” Button.
  • On “Cash Receipts Deposit” screen, enter details such as “Deposit number”, “Description”, “Bank Code”, “Deposit date”, etc. Do not enter anything in “Cash Deposit Amount” and “Credit Card Deposit Amount” and click on “Accept” button.
  • “Cash Receipt Entry” screen will appear. On this screen, enter “Customer Number” with “Check Number”. Do not enter anything in “Amount Received” field and keep it as 0.
  • Now navigate to Lines tab; on first line, select existing prepayment to be applied and enter the Amount that needs to applied in “Amt Posted” field.
  • In second line, select the invoice to which we want to apply the prepayment and enter the Amount that needs to be paid in “Amt Posted” field and Click “Accept” button.
Note: Make sure that Posting Balance and Total Posted fields are 0. If they are not, then it gives below error message.
In similar way, users can apply prepayments against the invoices in Sage 100 ERP.

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