Maintain Users in Sage 500

By | October 31, 2021

In Sage 500 system, user can generate the Sage 500 logons with Maintain Users screen. User can create, change or delete the Sage 500 logons. User also have option to generate the logons from existing SQL Server or windows logons.

  • Also, maintain users screen used to grant security rights to the user by assigning security groups.
  • You can apply a default security group or different security groups for each company.
  • Control the user’s access to other SQL Server databases by using application role.
  • Navigation:
  • Select System Manager Maintenance menu > Maintain Users.
Maintain User
  • User:  this field is used to enter the logon name for the user to add or maintain, or on click to the Navigator button it will populate all the users lists.
  • Name: Enter the full name of the user.
  • Default Security group: Enter a security group that will be automatically assigned to this user when new companies are added to Sage 500. If you assign a default security group, the user has access privileges of the default security group when new companies are added.
  • Group Description: This field displays the description of the default security group selected, and can only be viewed
  • Task Menu: Select a task menu.
  • ·        Menu Description: This field displays the description of the task menu selected and can only be viewed.
  • ·        Use Application Role: Select this check box to allow the application to take over the responsibility for updating the data, rather than the user’s privileges. Application role allows users to access Sage ERP MAS 500 databases through the Sage ERP MAS 500 client software, but not other applications. This check box is available only if application role is set up in Maintain Site.
  • ·        Company: Enter the company to which the user will be assigned. Companies are business entities that are established in Maintain Companies.
  • ·        Group: Enter the security group to which the user will be assigned. Security groups are established in Maintain Security Groups, and precisely define access privileges for predetermined tasks and security events.
  • ·        Group Description: This field displays the description of the security group selected and can only be viewed.

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