How to merge AP vendors in Sage 500

By | March 27, 2023

Managing vendor information is an important aspect of any Accounts Payable (AP) department. As businesses grow and evolve, the need to merge vendor records becomes increasingly common. The AP Merge Vendors utility is a powerful tool that allows businesses to combine two existing vendor records into one, streamlining vendor management and reducing clutter in the system.

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With AP Merge Vendors, the process of merging two vendor records is simple and efficient. The utility takes two existing vendor records and merges them into a single record. Once the merge is complete, the old vendor record is marked as deleted in the system, eliminating the need to manually delete duplicate records.


To initiate the merge process, the user simply enters the Target Vendor ID (the vendor that will be merged into) and the Source Vendor ID (the vendor that will be merged from and marked as deleted). Once the necessary vendor IDs have been entered, the user can click proceed to begin the merge process.

Before the merge process can begin, the system performs a validation check to ensure that the merge is permissible. Specifically, the system verifies that both vendor IDs are distinct, that neither vendor has existing 1099 information, and that the target vendor is not in an inactive or deleted status. If the validation process passes, the merge will proceed and the source vendor will be marked as deleted in the system.

This utility provides a streamlined approach to vendor management in the Accounts Payable module. By allowing users to merge two vendors into one, businesses can maintain accurate vendor information while minimizing the risk of duplicate vendor entries.

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