Data Migration to Sage Business Cloud Financials Accounting

By | November 26, 2015

Data migration is one of the most tedious jobs to perform during implementing the new ERP system in work environment. It contains plenty of hypercritical business scenarios and processes to be taken care. Above all, users won’t accept the data along with new system if the converted data quality is comparably poor.

Greytrix is a pioneer in providing Migration services at its Sage Migration Center and catering end-user business requirements. We at Greytrix have come up with migration into new ERP.

Sage Financials is new online cloud-based ERP Accounting system introduced by Sage Software. Greytrix has a techno-functional team of experts who analyze the existing source ERP and defines the strategies in order to move the data into Sage Financials ERP system from source ERP like QuickBooks.

Data Migration to Sage Live AccountingIn Migration process, we would be migrating data into below Sage Live entities;

Company Settings

  • Companies
    A company is a legal entity that belongs to one legislation and is required to file tax and accounting returns to the relevant legislation authority. The chart of account is shared by all companies in the org, whereas journals, the ledger, and all transactions and balances it contains, belong to the individual company
  • Currencies
    Currencies are objected to defining the different currencies necessary for your company to conduct business. The Currencies gets migrated along with Currency conversion rates.
  • Tax
    Sage Live has a flexible tax engine that controls the calculation and settlement of a variety of taxes such as sales and use taxes, goods and services taxes (GST), and value-added taxes (VAT). It also caters for special scenarios such as bracket system, Nexus, VAT reverse charges, distance selling, MOSS, and the integration with third-party tax services
  • Tax Treatments
    The tax treatment determines the transaction type covered by the regime. Typically these relate to the customer or supplier, and the sales or purchase invoice header.
  • Tax Codes
    The tax code determines whether a particular goods or services item is taxable or not. In more complex scenarios it will contain a product taxability code. On an invoice, the tax code is assigned to the line item
  • Tax Rates
    The applicable tax rate is determined by evaluating the tax treatment and the tax code.

Ledger Settings

The ledger is the basic unit of management of Sage Live. Its essential constituent parts are the chart of accounts (ledger accounts), dimension, and the rules governing the use of dimensions for each account.

  • Chart of Accounts
    Ledger accounts and subaccounts (designated dimensions) make up what is commonly referred to as the chart of accounts. Ledger postings are made to accounts. Accounts belong to account classes. Classes belong to account types. Sage Live maintains total-to-date (TTD) and year-to-date (YTD) balances for all accounts so that there is no need to explicitly distinguish between permanent and temporary accounts. Accounts can also be used to record statistical units such as energy consumption or headcount.

Data Migration

  • Dimensions
    Dimensions object used to define what a customer needs to track at the highest level. For example, Cost Center, Department, Location, Customer, Product.
  • Units 
    Unit objects are used to define the unit by which you are tracking non-financial data. Examples include Heat Count or SQFT.
  • Journals
    Journals provide a generic way of supplying data to the posting engine. They can be used to represent many different accounting objects, for instance, accounts payables, customer receipts, bank feeds, expense claims
  • Journal Types 
    A journal type is an object that defines a class of journals and defines their basic behavior.
  • Dimensions (Mappings) 
    As well as using dimensions to tag transactions and drive powerful analytical features, Sage Live also uses special types of dimensions to define journal type items and associates them with the appropriate posting rules. These are not dimensions in the conventional sense, they merely exploit the similarity with ledger dimensions.
  • Posting Rules 
    Posting rules determine how the posting engine interprets a posting request coming from the journal or the API, and how to create corresponding entries in the ledger. 

Journal Entries

  • Collaborative Journals 
    Collaborative journals allow individual users to record expenses and other transactions at a source and thus contribute to the accounting process in real time.
  • Standard Journals 
    General business transactions are recorded in standard journals, i.e. those transactions that are not attributable to individual contributors and are not generated by feeds.
  • Feeds 
    Feeds are journals that are connected to a data source such as a bank feed or a partner app and are processed in the background. Once set up, feeds will not normally need any attention as they happen automatically.
  • Inactive Journals 
    Inactive journals are collaborative journals, standard journals, or feeds that have been used in the past and have been retired or those that have been created for future use. A journal is made inactive by unchecking the active status in the corresponding journal type.
    However during the data migration into Sage live, more focus would be on financial entities of Sage Live and give a customer the integrated view of their QB financial activities with sub-ledger entities.

Sage Business Cloud Financials (formerly Sage Live)– First real-time integrated accounting solution built on Salesforce cloud platform that enables you to run your business smarter and faster.

  • Sage Live Technical Services
  • Sage Live Consulting
  • Integration and Apps for Sage Live

About Us

Greytrix – a globally recognized and one of the oldest Sage Development Partner is a one-stop solution provider for Sage ERP and Sage CRM organizational needs. Being acknowledged and rewarded for multi-man years of experience, we bring complete end-to-end assistance for your technical consultations, product customizations, data migration, system integrations, third party add-on development and implementation competence.

Greytrix offers unique GUMU™ integrated solutions of  Sage 300 with Sage CRM, Salesforce(listed on Salesforce Appexchange), Dynamics 365 CRM and Magento eCommerce along with Sage 300 Migration from Sage 50 US, Sage 50 CA, Sage PRO, QuickBooks, Sage Business Vision and Sage Business Works. We also offer best-in-class Sage 300 customization and development services and integration services for applications such as POS | WMS | Payroll | Shipping System | Business Intelligence | eCommerce for Sage 300 ERP and for Sage 300c development services we offer, upgrades of older codes and screens to new web screens, latest integrations using Data and web services  to Sage business partners, end users and Sage PSG worldwide.

Greytrix offers 20+ addons for Sage 300 to enhance productivity such as GreyMatrixDocument AttachmentDocument NumberingAuto-Bank ReconciliationPurchase Approval SystemThree way PO matchingBill of Lading and VAT for Middle East. The GUMU™ integration for Dynamics 365 CRM – Sage ERP is listed on Microsoft Appsource with easy implementation package.

The GUMU™ Cloud framework by Greytrix forms the backbone of cloud integrations that are managed in real-time for processing and execution of application programs at the click of a button.

For more details on Sage 300 and Sage 300c Services, please contact us at, We will like to hear from you.