In Sage 500, the Post Accounts Receivable Batches task allows the user to print registers and post batches for any Accounts Receivable batch. These activities can also be performed in individual data entry programs from which batches originate (e.g., Invoice batches originate in entering Invoices). Post Accounts Receivable Batches allow the user to print registers and post batches without accessing these tasks. Batch level information for the selected batches is displayed, including the posting date, status, and a comment for the batch. The user can indicate whether to print the register and/or post the batch for each open batch.
Options are available for sorting the batches displayed by Batch ID or Posting Date. The user can also specify only those batches with a Balanced status to be displayed (since they are the only ones that can be posted). Once a batch is posted, it is no longer displayed in the window.
All Accounts Receivable batch types can be posted using this menu selection. The type is indicated as a prefix to the batch number. The following batch types are available:
- IN Invoices, Debit / Credit Memos
- PA Payment Applications
- CR Cash Receipts / Reversals
- SC Finance Charges
- RF Refunds
- WO Write-Offs
- BD Bad Debts
Registers can be printed for any or all batches displayed in the window, regardless of the status of the batch. Also, registers can be printed more than once without posting the batch. When the batch or batches are posted, the associated registers automatically print if any changes have been made to the batch since the last time the registers were printed.
If a user selects to post a batch, a flag in the batch file indicates whether the register needs to be printed. If the register needs to be printed, then the program will automatically run the register.
Please find below the screen using which user can see all the batches for posting.
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