Sage 300 PJC – Option to default AR Invoice Description Field

With the help of Sage 300 Project and Job Costing module organization can be able to manage estimations, tracking inventory purchase, costing, and billings of projects, miscellaneous costs as well as processing charges. These types of bills are finally incorporated as Account Receivable invoices so that it will be considered as accounts statement while accounts audits and reporting.
In this blog we are going to discuss about the option provided in Sage 300 PJC module which allows user to default AR Invoice detail line description value as one of the field value from PJC bill. It is definitely helpful for users to identify the bill is from PJC module and enables them to copy the particulars or remarks from PJC bill to A/R Invoice bill.
New stuff: Sage 300 PJC – Option to default Create AR Invoice Batch By
In order to access the screen navigates to Project and Job Costing –>PJC Setup –> Options  screen –> Integration Tab. Kindly refer the screenshot for the same.

As shown in screenshot above there are eight values which you can set as a description for A/R invoice generated. Please find list of the same with detailed explanation :
1. Type-Worksheet Number-Document Number
This will set concatenated value i.e. invoice type, Billing Worksheet Number and Document Number separated by “-” as the A/R Invoice detail line description.
2. Contract-Project-Category
This will set concatenated value i.e. contract code, project code and category code separated by “-” as the A/R Invoice detail line description.
3. Description
This will set Billing Worksheet description as the A/R Invoice detail line description.
4. Reference
This will set Charges Reference field as the A/R Invoice detail line description.
5. Detail Description
This will set worksheet description field as the A/R Invoice detail line description.
6. Contract Description
This will set worksheet detail line “Contract Description” field as the A/R Invoice detail line description.
7. Project Description
This will set worksheet detail line “Project Description” field as the A/R Invoice detail line description.
8. Category Description
This will set worksheet detail line “Category Description” field as the A/R Invoice detail line description.
By default A/R Invoice Description field is set to third option i.e. Billing Worksheet description.
Note: User can change the value for this option any time. It will apply these changes when user will next time onwards posts the PJC Billing Worksheets to create A/R Invoice from PJC Bills, however it will not affect the existing A/R Invoice entries created from PJC Billing worksheets.
Example:
Please refer to the below screenshot, here the option is set to “Contract-Project-Category”.

Created one PJC Billing Worksheet as below.

As displayed in below screenshot for A/R invoice, It has taken value of invoice detail line description as Contract Code – Project Code – Category Code i.e. “120-1400-100”.

Also Read:
1. Default accounting methods of PJC
2. Check out your Employee timesheet and Expenses with Sage 300 PJC
3. Greytrix TDS with PJC Integration
4. Project Status in Sage 300 ERP
5. Project wise Costing Analysis in Sage 300 ERP