Major Reasons to upgrade your Legacy Accounting system

By | June 9, 2015

When businesses grow it encounters range of challenges such as keeping up with the market trends, managing the cash flows, employing skilled workforce, manage existing clients and at the same time explore new markets and potentials customers. One factor that closely binds all these challenges is the IT system employed by the organization. Hence it is of utmost importance that the ERP, Accounting, Payroll and CRM solutions employed by the organization is scalable or easy to upgrade. In absence of such an IT vision the organization are in continual threat of turning obsolete.
We at Greytrix recognize challenges faced by such growing organization and offer complete end-to-end assistance for its pre-sales technical consultation, product customization data migration and system integrations.
We highlight top 7 points which the small and medium business organizations and enterprise should consider when they decide upon upgrading their existing ERP legacy system.
1. Big Data Management:
As the business grows, keeping and maintaining large data in accounting system becomes tedious job for the organization. As the volume of data grows, cost and resources to maintain it increase and organizations opts to switch from small accounting system to midsize or big ERP system.
2. Enhanced Functionality and Technology:
At times the cost of developing a customized feature in an existing ERP is more than purchasing an entirely new ERP suite. Organization should circumspect the cost – benefit ratio when adapting newer functionalities or technology.
3. Scalable Architecture
When selecting a particular ERP solution apt forecasting of the organizations growth should be evaluated. Decision on the ERP should be made based on current requirement and also protect the investment into the future.
4. Seamless Integration of multiple applications with ERP
Lot of SME’s employ multiple software systems for various accounting and company’s operational purpose; which often leads to complexities in tracking the sales and functioning of the business organization. An ERP system employed should be such that it allows the organization to have an enhanced functionalities and offers to realign multiple software functionality into a single software. It should help to gain an integrated view of Customers, Employees and Vendors redefining accounting process which has been in place.
5. Return on Investments
Upgrade in ERP systems and legacy systems are initiated, when business and organization sense a huge return on investment on implementing new technology and foresee substantial impact on the business operations.
6. Evaluation of On-Premise or SAAS Cloud based Application
Conventionally most of the SME’s used application which were on-premise however due to technology upgrades and continual need to outperform customer expectations organizations explored tools such as Mobile and SAAS based software applications. This allowed strong customer relationship management in real-time and on the go. However, while making a choice of adopting SAAS, organizations should have their requirement, budget and security policies clearly defined.
Post consideration of the above points successful upgrade of an ERP system predominately depends on factors such as timely implementation, control of the budget allocated, training within the organization and stakeholders and ensuring the business and ERP systems matches up to the current business offerings and scenarios.
Greytrix helps in migrating to Sage 100,Sage 300 and Sage ERP X3 from Sage Pro, Sage 50 US, Sage 50 CA, Sage 50 UK,Sage Business Works, Sage Business Vision, QuickBooks and MS Dynamics Great Plains.
For more information on migration solutions, please contact us at We will be glad to assist you.