Deleting Inactive records in Inventory Control

By | December 30, 2015

Sage 300 comes with many useful features for streamlining all process, one of them is removing inactive records i.e. obsolete items, account sets, categories, locations and BOMs from Inventory Control. This feature helps the administrator to delete the unnecessary data from system which is not required anymore and takes up a lot of space. This also helps the user to get a precise output in the report and makes the report more readable without considering inactive records in it. The form removes records only if they currently have Inactive status and had that status in the range of dates you specify.

To identify the inactive Items print the Item Status Report by navigating to:
Inventory Control  –> I/C Stock Control Reports –> Item Status

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Item status reportOn printing this report, you will get the list of inactive Items as show below:testTo delete the inactive records go to:
Open Inventory Control –> I/C Periodic Processing –>Delete Inactive Records
IC delete inactive

  1. As shown above, you can find the number of options to delete inactive records. You can delete all records of the selected type, or use the ‘From’ and ‘To’ fields to specify ranges of inactive Items, account sets, categories, locations and BOMs.  The Inventory Control selects the records that have a status of Inactive and a corresponding “inactive” date within the range of dates you specify  By default, the ‘To date’ is the current session date. If you do not want to delete all the records for the same range of inactive date’s process each set of records.
  2. After selecting the appropriate range of data, click on the process button to delete the inactive records.
  3. Repeat these steps to select other ranges of records to delete.
  4. This will delete the inactive records from the database so when user will print the inventory control reports, you will see there will be no records found for the inactive Items.

Hence, this feature is very useful for keeping your data up to date by deleting the unnecessary details from your system.

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