Vendor Master Export Utility

By | September 30, 2020

Vendor master in Sage 300 ERP contains information about the vendors that supply an enterprise. It includes information on vendors from which a company can procure, or can sell. A vendor master record contains the vendor’s name and address, as well as data such as currency used for ordering from the vendor, Terms of payment, Tax Details, Names of important contact persons (sales staff).Since, to the accounts department, vendors are generally creditors (accounts payable), the vendor master record also contains accounting information, such as the relevant control account (reconciliation account) in the general ledger. Therefore, the vendor master record is maintained by both Accounting and Purchasing.

This blog is to explain ‘Vendor Master Export Utility’ functionality where the user can export and maintain Vendors data and keep track on the multiple Vendors data easily. This can be useful when there can be multiple vendors available for a particular item. Suppose if enterprise wants to purchase some item then by exporting the data of all vendors it can be an easy decision of procurement of the item from multiple vendors by analyzing their data at once.

In this blog, we will see the Vendor Master Export Utility where the user can use this utility to export the detail data of Vendors by using the below Filter criteria.

New Stuff :- Customized G/L Transactions Details Optional Fields Report

  • From vendor
  • To Vendor

The report data will be exported as an MS-Excel exported file based on the user-specified Range of customer Numbers. It can also be exported in different formats such as csv, xml based on the requirement.

Please refer below screenshot of the user interfaces for the “Vendor Master Export Utility”.

Vendor Master Export- User Interface
Vendor Master Export- User Interface

Also as per the requirement more filters can be added to the utility such as Vendor Group, Account Set so that it will become more convenient for the users to export vendor data based on particular category. Based on the filters, the report will be generated in Excel format at desired path as selected by the user by browsing at required location.

Export-Vendor Details
Export-Vendor Details

This report will include below fields and can be modified according to the requirements.

  • Vendor Number
  • Vendor Name
  • Group Code
  • Currency
  • Term Code
  • Account Set
  • Bank Code
  • Payment Code
  • Address Line
  • City
  • State
  • Country
  • Contact

We have elaborated some of the fields exported as below:

  • Vendor Number: – this will be the header level Vendor number field from the A/P Vendors screen.
  • Vendor Name: – this will be the header level Vendor Name field from the A/P Vendors screen.
  • Customer number: – this will be the header level Group Code field from the A/P Vendors screen.
  • Currency: – this will be the header level Currency field on processing tab from the A/P Vendors screen.

In this way user can easily fetch the required Vendor master data, that can be useful with various aspects.

About Us

Greytrix – a globally recognized and one of the oldest Sage Development Partner is a one-stop solution provider for Sage ERP and Sage CRM organizational needs. Being acknowledged and rewarded for multi-man years of experience, we bring complete end-to-end assistance for your technical consultations, product customizations, data migration, system integrations, third party add-on development and implementation competence.

Greytrix offers unique GUMU™ integrated solutions of  Sage 300 with Sage CRM, (listed on Salesforce Appexchange), Dynamics 365 CRM and Magento eCommerce along with Sage 300 Migration from Sage 50 US, Sage 50 CA, Sage PRO, QuickBooks, Sage Business Vision and Sage Business Works. We also offer best-in-class Sage 300 customization and development services and integration services for applications such as POS | WMS | Payroll | Shipping System | Business Intelligence | eCommerce for Sage 300 ERP and for Sage 300c development services we offer, upgrades of older codes and screens to new web screens, latest integrations using sData and web services  to Sage business partners, end users and Sage PSG worldwide.

Greytrix offers 20+ addons for Sage 300 to enhance productivity such as GreyMatrixDocument AttachmentDocument NumberingAuto-Bank ReconciliationPurchase Approval SystemThree way PO matchingBill of Lading and VAT for Middle East. The GUMU™ integration for Dynamics 365 CRM – Sage ERP is listed on Microsoft Appsource with easy implementation package.

The GUMU™ Cloud framework by Greytrix forms the backbone of cloud integrations that are managed in real-time for processing and execution of application programs at the click of a button.

For more details on Sage 300 and Sage 300c Services, please contact us at, We will like to hear from you.