When a sales order includes BOM (Bill of Materials) items, managing them can quickly become complicated. Each BOM may contain several components that come from different vendors. Traditionally, users need to expand the BOM manually, identify each vendor, and then create multiple purchase orders. This process takes a lot of time and often leads to mistakes.
To simplify this, we developed a custom screen in Sage 300 that automates the entire process. With this tool, purchase orders for BOM items are created directly from Order Entry, split automatically by vendor.
How it works:
The system checks whether the sales order item has a BOM number.
If yes, it expands the BOM into its individual components.
Each component is matched with its preferred vendor.
The system then generates the required purchase order or orders, depending on how many vendors are involved.
Key Features and Benefits:
Automatic BOM expansion – Components are identified without manual effort.
Vendor-wise PO creation – Purchase orders are created for the correct vendors.
Single or multiple POs – One PO if all components belong to the same vendor, multiple POs if they don’t.
Error handling – A log file is generated if any issue occurs during PO creation.
Time savings – Reduces manual work for the purchasing team and minimizes errors.
Example:
Suppose a BOM item has two components: one linked to Vendor X and another to Vendor Y. The system will automatically create one PO for Vendor X and another for Vendor Y—saving time and ensuring accuracy.
In short, this customization helps businesses align purchasing with sales orders, reduce manual effort, and bring greater efficiency to procurement.
About Us
Greytrix – a globally recognized and one of the oldest Sage Development Partners is a one-stop solution provider for Sage ERP and Sage CRM organizational needs. Being acknowledged and rewarded for multi-man years of experience, we bring complete end-to-end assistance for your technical consultations, product customizations, data migration, system integrations, third-party add-on development, and implementation competence.
Greytrix offers unique GUMU™ integrated solutions of Sage 300 with Sage CRM, Salesforce(listed on Salesforce Appexchange), Dynamics 365 CRM, and Magento eCommerce, along with Sage 300 Migration from Sage 50 US, Sage 50 CA, Sage PRO, QuickBooks, Sage Business Vision and Sage Business Works. We also offer best-in-class Sage 300 customization and development services and integration services for applications such as POS | WMS | Payroll | Shipping System | Business Intelligence | eCommerce for Sage 300 ERP and for Sage 300c development services we offer, upgrades of older codes and screens to new web screens, latest integrations using Data and web services to Sage business partners, end users and Sage PSG worldwide.
Greytrix offers 20+ add-ons for Sage 300 to enhance productivity such as GreyMatrix, Document Attachment, Document Numbering, Auto-Bank Reconciliation, Purchase Approval System, Three-way PO matching, Bill of Lading, and VAT for the Middle East. The GUMU™ integration for Dynamics 365 CRM – Sage ERP is listed on Microsoft Appsource with an easy implementation package.
The GUMU™ Cloud framework by Greytrix forms the backbone of cloud integrations that are managed in real-time for processing and execution of application programs at the click of a button.
For more details on Sage 300 and Sage 300c Services, please contact us at accpac@greytrix.com, We will like to hear from you.
