How General Ledger affects after posting an invoice in Order Entry

By | October 12, 2022

General Ledger is a core of any accounting software where the organization’s revenue, expenses, assets, liabilities etc. are recorded and maintained in Sage 300 ERP, all financial transaction from all modules are reflected in GL.

In this blog, we are going to discuss how the credit and debit entry are generated in G/L Accounts when user generates invoices in O/E.

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Post an Order from Order Entry >>O/E Transactions>>Order Entry screen and do the shipment for same by clicking on Ship All button. Please refer below screenshot.


After posting a shipment, post an invoice for the same in Order Entry>>O/E Transactions>>Invoice Entry. Please refer below screenshot.


Then use Day End feature in Inventory Control>>I/C Periodic processing>>Day End Processing for processing the transactions that were posted during a day. Please refer below screenshot for the same.


After processing Day End, the Same Invoice will get reflected in Invoice Batch List in A/R module. Then select the batch number in which the same invoice is get reflected and post the same batch to create a G/L batch for the same in A/R Periodic Processing. Please refer below screenshots.


After creating a G/L batch for the same, open the batch list and select the same invoice batch in G/L Transaction present in G/L module. Here user can see credit and debit entries, Account number on which transactions has processed for each invoice. Also user can see the debit and credit totals for a batch. If there are more than one invoices in a single batch then user can see all invoices entries in GL simply by clicking on Entry Number.


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