In Sage 300 ERP, the Purchase Order (P/O) Receipt Entry screen is a critical part of the
Purchasing and Inventory workflow. It enables users to record the receipt of goods or materials from vendors against existing Purchase Orders (POs). This process, commonly known as the
Goods Receipt Note (GRN), ensures that every item received is accurately tracked, accounted.
However, during day-to-day operations, users sometimes make errors such as entering item details without adding a valid P/O number. This may seem like a small mistake, but it can lead to inconsistent GRN data, vendor mismatches, and inventory reconciliation issues across modules. Over time, these errors can affect financial accuracy, reporting, and audit compliance.
To overcome this challenge, we developed a custom validation enhancement within the P/O Receipt Entry screen in Sage 300. The main objective of this customization is to ensure that users cannot add or scan item details unless a valid P/O number is selected.
Here’s how it works:
When a user selects a Vendor Number but leaves the P/O Number field blank, and then tries to add item details, the system triggers a validation message —“PO Number is Blank.”
This real-time validation logic enforces a proper transaction flow:
Vendor → P/O Number → Item Details.
By implementing this validation, we have significantly reduced user entry errors, improved data accuracy, and ensured that all GRN entries are properly linked to their respective POs.
Please refer below screenshot of the user interfaces for the “Sage 300 Custom Validation for PO Receipt”.
About Us:-
Greytrix – a globally recognized and one of the oldest Sage Gold Development Partner is a one-stop solution provider for Sage ERP and Sage CRM organizational needs. Being acknowledged and rewarded for multi-man years of experience, we bring complete end-to-end assistance for your technical consultations, product customizations, data migration, system integrations, third party add-on development and implementation competence.
Greytrix offers unique GUMU™ integrated solutions of Sage 300 with Sage CRM, Salesforce.com, Dynamics 365 CRM and MagentoeCommerce along with Sage 300 Migration from Sage 50 US, Sage 50 CA, Sage PRO, QuickBooks, Sage Business Vision and Sage Business Works. We also offer best-in-class Sage 300 customization and development services and integration services for applications such as POS | WMS | Payroll | Shipping System | Business Intelligence | eCommerce for Sage 300 ERP and for Sage 300c development services we offer, upgrades of older codes and screens to new web screens, latest integrations using Data and web services to Sage business partners, end users and Sage PSG worldwide.Greytrix offers 20+ addons for Sage 300 to enhance productivity such as GreyMatrix, Document Attachment, Document Numbering, Auto-Bank Reconciliation, Purchase Approval System, Three way PO matching, Bill of Lading and VAT for Middle East. The GUMU™ integration for Dynamics 365 CRM – Sage ERP is listed on Microsoft Appsource with easy implementation package.
For more details on Sage 300 and Sage 300c Services, please contact us at accpac@greytrix.com, We will like to hear from you.