Gate Pass System in Sage 300 ERP – Inventory tracking made easier

By | April 29, 2015

In discrete manufacturing industries such as automobiles and electronics, business processes revolve around the procurement of raw materials, production control, inventory management and delivering quality assured products. These are the key business processes which form the building blocks of every manufacturing company. Sage 300 is the most widely used business management solution for small and medium enterprises as it connects the critical parts of any business including finance, operations, sales, and service. To streamline and consolidate workflows, Sage 300 ERP becomes the effective business management solution for enterprises.

New Stuff: Deduction and Remittance Report for Sage 300 ERP

Discrete manufacturing industries involve a regular movement of materials, good and deliveries. There is a high possibility of encountering complex tracking for deliveries. To enhance tracking items issued and delivered, and maintain the accuracy of stocks in the warehouse, Greytrix offers Gate Pass System in Sage 300 ERP.

Gate pass system is the document which is prepared by store users that are attached with delivery receipt to initiate the gatekeeper for processing transfer of goods/materials. In some countries, gate pass system is also used as an evidence document for tax exemptions and computations. Based on the various types of delivery, different gate passes are issued. Below are the samples of gate pass systems for issuing out materials from the premises of the company:

Types of Gate Pass System in Sage 300

  • Gate pass for Returnable goods: When a material is required to be sent out of the factory for a short term for further processing, a “Gate pass for returnable goods” is issued by the store to the customers.
  • Gate pass for Non-returnable goods: When an item is required to be sent out permanently from the warehouse for any reason at that time “Gate pass for non – returnable goods” is issued. Before issuing the gate pass to the respective person, one needs to get the approval from the authorized person.

Gate Pass System is the supplementary feature present in Sage 300 ERP. This system generates accurately mentioned gate passes within Sage 300 ERP. Based on the Gate Pass entry made in Sage 300 ERP, you receive gate pass receipts from the system.

Usually, three copies are made from Sage 300 ERP for any Gate Pass System:

  1. Customer Copy
  2. Security Copy
  3. Store Copy

Benefits of Gate Pass System in Sage 300

  1. The accuracy of inventory tracking
  2. Quick and easy report generation for stock availability
  3. Faster access to accurate information about any goods
  4. Complete Stock information in every department

About Us
Greytrix a globally recognized Premier Sage Gold Development Partner is a one-stop solution provider for Sage ERP and Sage CRM needs. Being recognized and rewarded for multi-man years of experience, we bring complete end-to-end assistance for your technical consultations, product customizations, data migration, system integrations, third party add-on development and implementation expertise.

Greytrix offers unique GUMU™ integrated solutions of Sage 300 with Sage CRM, and Magento eCommerce along with Sage 300 Migration from Sage 50 US, Sage 50 CA, Sage PRO, QuickBooks, Sage Business Vision and Sage Business Works. We also offer best-in-class Sage 300 customization and development services and integration service for applications such as POS | WMS | Payroll | Shipping System | Business Intelligence | eCommerce for Sage 300 ERP and in Sage 300c development services we offer services such as upgrades of older codes and screens to new web screens, newer integrations using sdata and web services  to Sage business partners, end users and Sage PSG worldwide. Greytrix offers over 20+ Sage 300 productivity-enhancing utilities that we can help you with such as GreyMatrix, Document Attachment, Document Numbering, Auto-Bank Reconciliation, Purchase Approval System, Three way PO matching, Bill of Lading and VAT for Middle East.

For more details on Sage 300 and 300c Services, please contact us at We will be glad to assist you.