Significance of using Default Posting Date option of I/C Options in Sage 300 ERP

By | December 31, 2015

The posting date is the transaction date used by Day End Processing in Inventory Control when it creates journal entries for the general ledger. The posting date determines the fiscal year and period to which transactions are posted in the G/L.

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In Sage 300 ERP we have an option “Default Posting Date” in Inventory Control –> I/C Setup–>Options under “Processing” tab [Refer below screen shot].

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You can specify the default date that will appear as the Posting Date for new enter receipt, shipment, internal usage, adjustment, transfer, and assembly transactions.

The “Default Posting Date” dropdown contains following two values:
1. Document Date
2. Session Date

Document Date :
You can select this option if you usually want the posting date and fiscal period to match the document date. If you select this option, the program will automatically change the default posting date if you change the date in the associated date field on the document entry screen.
Let us consider an example, suppose you have set the “Default Posting Date” as Document Date.
So while creating new I/C Receipt, when you change the “Receipt Date”, the “Posting Date” field value will change automatically to the same date as the Receipt Date as below screenshot :

2

You can check the same for the I/C Shipments, Internal Usage, Adjustments, Transfers and Assemblies.

Session Date :
You can select this option if you usually want the posting date and fiscal period to match the current session date. If you select this option, the program keeps the session date as the default posting date even if you change the document date.
Let us consider an example, suppose you have set the option for the “Default Posting Date” as “Session Date”. As shown below the session date is set to “12/13/2015”.

3

So now while creating new I/C Receipt entry, “Posting Date” field will show the session date as a default date. When you change the “Receipt Date”, the Sage 300 ERP keeps the “Posting Date” field value as session date :

4

You can check the same for the I/C Shipments, Internal Usage, Adjustments, Transfers and Assemblies.
This is how you can set the default Posting Date while creating the new entries of I/C Shipments, Internal Usage, Adjustments, Transfers and Assemblies using the “Default Posting Date” option of I/C Options.

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