Indirect Expense Report from AP-GL Module

By | November 30, 2021

In Sage 300 ERP, when you enter a transaction in AP invoice, AP Payment and GL Entry, there is
currently not any report that generates according to the GL Account mapped with the AP-GL Module. So, we came up with the report utility to display the summarized report for AP-GL moduleand to identify the Indirect Expenses/Costs done in the organizations.

New Stuff: Damaged Data Error in Sage 300

With this Indirect Expense Report Utility the user can export the header and detail data of AP Invoice, AP Payment and GL batch by using the below Filter criterias.

  • From and to Posting Date
  • From and to Project
  • From and to Vertical

The report data will be an MS-Excel exported file which will be based on the user-specified Range of Project, Posting date and Vertical. These filters are nothing but some fields/optional fields related to the transactions. The filters can also be modified as per user requirements.

Please refer below screenshot of the user interfaces for the “Indirect Expense Report Utility”.

Indirect Expense Report UI


As you can see in the above screenshot user will be able to specify ‘From’ and ‘to’ Posting Date, ‘From’ and ‘ to’ Project and ‘From’ and ‘to’ Vertical, based on the same, the report will be generated with required data in Excel format at desired path which user will enter in the ‘File Path’ field (as can be seen in above screenshot). User will be able to select desired path by clicking on the Browse button.

After entering the excel file path as well as range of Posting Date, Project and Vertical user will be able to export the data.

Below is the excel-based generated output of the “AP Invoice, AP Payment and GL Batch List Screen” report: –

Indirect Expense Report


This report includes following fields from AP Invoice, AP Payment and GL Batch and can be modified according to the requirement.

  1. Project
  2. Document Date
  3. Posting Date (Batch Date)
  4. Batch No./ Entry No
  5. Batch Last Edited Date
  6. Entered By
  7. Document Type (IN/PY/CN/DN/JV)
  8. Vendor Name
  9. Client Invoice Number
  10. Vertical
  11. Location
  12. Total
  13. All GL Account mapped with optional fields

In this way user can easily fetch the required data from AP Invoice, AP Payment and GL Batch List Screen data which serves the purpose of this utility.

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Greytrix – a globally recognized and one of the oldest Sage Development Partner is a one-stop solution provider for Sage ERP and Sage CRM organizational needs. Being acknowledged and rewarded for multi-man years of experience, we bring complete end-to-end assistance for your technical consultations, product customizations, data migration, system integrations, third party add-on development and implementation competence.

Greytrix offers unique GUMU™ integrated solutions of  Sage 300 with Sage CRM, Salesforce.com (listed on Salesforce Appexchange), Dynamics 365 CRM and Magento eCommerce along with Sage 300 Migration from Sage 50 US, Sage 50 CA, Sage PRO, QuickBooks, Sage Business Vision and Sage Business Works. We also offer best-in-class Sage 300 customization and development services and integration services for applications such as POS | WMS | Payroll | Shipping System | Business Intelligence | eCommerce for Sage 300 ERP and for Sage 300c development services we offer, upgrades of older codes and screens to new web screens, latest integrations using sData and web services  to Sage business partners, end users and Sage PSG worldwide. Greytrix offers 20+ addons for Sage 300 to enhance productivity such as GreyMatrixDocument AttachmentDocument NumberingAuto-Bank ReconciliationPurchase Approval SystemThree way PO matchingBill of Lading and VAT for Middle East. The GUMU™ integration for Dynamics 365 CRM – Sage ERP is listed on Microsoft Appsource with easy implementation package.

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