Bank UTR Number in AP Payment Screen

By | August 19, 2022

In Sage 300 ERP, there is no option to save bank UTR number in AP Payment screen. So, we came up with the utility to display UTR Number in AP Payment screen with the help of optional field.

A NEFT, IMPS, or RTGS transaction can be identified by its UTR or Unique Transaction Reference number. UTR numbers are used by every bank in India for all local money transfers, and they are advantageous to recipients if there hasn’t been a recent update or credit relating to your transaction.

For RTGS, the UTR number is 22 characters long and for NEFT, it is 16 characters long.

For RTGS transactions, the UTR number is formatted as “XXXXRCYYYYMMDD########,” where:

  1. XXXX is the IFSC (initial four characters) – bank code of a sender.
  2. R stands for the RTGS system.
  3. C stands for the channel of the transaction.
  4. YYYYMMDD stands for the year, month, and day of the transaction.
  5. ######## stands for the sequence number.

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In this blog, we are going to discussed how we save bank UTR number in AP Payment screen in detail.
User need to set the optional field in AP Payment screen and optional field name will be “BKREFNO” and Type will be “Text”.

When the scheduler task run utility is activated, the user must add it to the scheduler. Utility will fetch the CSV file from the local path i.e. path is saved in the configuration file. The data will be fetch from the CSV file.

As shown in the CSV file in the screenshot below.

CSV File
CSV File

As shown in above screenshot B column is Document Number and AG column is UTR Number.
The UTR number will be updated as an optional field set in the particular entry of that batch in the AP Payment screen according to the document no.

As shown in the screen shot below of the AP payment screen.

AP Payment Screen
AP Payment Screen

AP Payment Optional Field Screen
AP Payment Optional Field Screen

If there is an error, an error log is created in the error folder (the error log path is saved in configuration), and if there is no error, a success log is created in the success log folder (the success log path is saved in configuration).

In this way user can easily save the UTR Number in AP payment screen which serves the purpose of this utility.

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