WIP posting for Sub-contracting orders in Sage X3

By | August 31, 2017

In Sage X3, WIP posting is an important stage which allows one to generate Journal Entries for subcontracting processes.

Subcontracting refers to the process of entering a contractual agreement with an outside person or company to perform a certain amount of work. It is a process, wherein any manufacturing organizations either provides full or partial component (Raw and Packing Material) to the subcontractor or any third party manufacturer in order to get the Semi-Finished or Finished Goods. In turn an organization pays the service charges to the subcontractor.

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This functionality is very useful to any organization who are into such kind of business processes (Pharmaceutical Company, Paper or Plastic Manufacture Company, Chemical Industries and various types of manufacturing company).

Journal entries will include all the components (Raw and Packing Material), WIP, Service, Goods Received Not Invoiced (Parking account) and SFG / FG accounts.

Subcontracting process in Sage X3 (Sage Enterprise Management) can be achieved by two different functionalities:

  • By Purchase Process
  • By Work Order Process

It is based on the organizational requirement that which functionality they would like to use and accordingly one or both of the above-mentioned way can be configured to get the subcontracting processes in place and have a proper accounting impact as per the requirement which is again fully configurable by using an automatic journal for WIP.

In Sage X3, to generate accounting entries for the subcontract processes one need to run the WIP Accounting function. In standard Sage Enterprise Management, system will not give you the option to run the WIP Accounting for subcontract process.

Below screen capture depicts the screen capture of the WIP Accounting, wherein you can see only one document type ‘Work Order’

Navigate to Costing → WIP→WO WIP Accounting

WIP Accounting

WIP Accounting

In Document Type here you will select sub contract as option but you will not find that option.

To enable WIP posting for sub-contracting you have to follow below mentioned step:

Navigate to Setup→Parameter Values→ACH Purchasing→ACC Accounting Interface

  1. ACCWIPEOA – WIP (Make sure it has been set to WIP)
  2. SCOFA – YES (Change it to Yes from No)
Parameter Value

Parameter Value

  1. Once you make the above-mentioned changes, you will be able to see the ‘Subcontract Order’ option enabled in WIP Accounting function as shown below:
WO WIP Accounting

WO WIP Accounting

  1. Now the system will allow one to generate accounting entries for the same.