In the previous blog about GL clearing – GL Clearing Module for Sage 300 ERP we have learnt that our GL Clearing Module helps users to carry out internal reconciliation of GL Accounts by mapping the Debit and Credit side of the transactions. Reconciling the GL accounts is made easier and saves time by auto process.
We have seen the process how transactions flow into the module and how one can easily map the credit and debit side. There is one more functionality into this module, which helps users to auto map or mass clear the transactions at once instead of manually mapping the detail lines. The import functionality.
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Import functionality allows the users to import an excel file with a specific format consisting required data that is required to map the transactions. An example of the file format is as below:
Here in this excel,
- Batchnbr column contains the combination of GL Batch and Entry Number.
- Transnbr column refers to the detail line number of an entry.
- Dtransamt column refers to the debit amounts
- Ctransamt column refers to credit amount.
You may find all the required columns into an excel file consisting imported data from a GL batch detail entry.
To import this file, user may simply select the Excel file by browsing into the directory. Once the user clicks OK command, the transactions will get mass mapping done automatically based on the data in the excel file. This will auto reflect in the debit and the credit columns available on the screen and will set Map Transaction to “Yes”.
The Import functionality will ease the job of mapping the transactions manually one by one and will thus reduce more time required to reconcile the statements.
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