Sage 300 – Provision to set Import Declaration Number

By | August 24, 2017

The Sage 300 v2017 classic desktop and web i.e. Sage 300C both has provided various features and enhancements in terms of speed-up, more informative and user friendly. In this blog we are going to discuss about the new field introduced i.e. “Import Declaration Number” on P/O Invoice and A/P Invoice.

“Import Declaration Number” is basically the declaration document number of customs entry for imports. This document will be made and submitted by importer. An agent or Broker can submit the same on the importer’s behalf. This declaration documents includes details about goods intended for import. The Import Declaration Form shall be numbered respectively to ensure that each declaration form of the customs district can be uniquely identified by import within the same calendar year.

In most of the European countries, it is the common business practice to report the details of the import invoice when the payable tax is demanded for the tax paid on the invoice that was obtained from the Customs Agent. The VAT percentage that is included in the invoice from the Customs Agent varies and consequently cannot be calculated from the total amount on the invoice.

“IDN” or “Import Declaration Number” provides information about detailed customs clearance formalities of the landed goods have to be followed by the importers

New Stuff: Recently used windows option introduced in sage 300c V2018

In order to access the screen navigates to “Purchase Order” ->PO Transactions->PO Invoice Entry->Tax tab.

Kindly refer the below screenshot for the same :

In order to access the Account Receivables Invoice screen navigates to Account Payables -> A/P Transactions -> A/P Invoice Entry Screen -> Tax Tab



  • In sage 300 this field can take alpha-numeric value up to 30 characters.

  • The same can be specified / edited by the user any time. On PO Invoice Screen user can specify the same while creating new PO invoice record as ones posted user can not edit the same. On A/P Invoice user can specify /edit the same for new as well existing entry in the un-posted batch.

  • For the A/P invoice batch which is generated from PO invoice as an effect of Day-end processing the “Import Declaration Number” from PO invoice is copied to the A/P Invoice batch entry for that invoice.

  • This field is available from Sage 300 2017 both desktop and web version as well in the sage 300 v2018.

 Also read:

  1. E-Return filing of Central Excise and Service Tax returns make easy with XML utility in SAGE 300 ERP

  2. How can I setup a company to hit the Inventory costing while PO Invoice Posting?

  3. Non Invoice PO Receipt Report

  4. Adding new note to A/P Module

  5. Significance of using “A/P Payment Selection Codes” screen in sage 300

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