Purchase Receipt details against Purchase Orders Report

By | February 24, 2021

During Purchase Process, there are multiple Purchase Orders booked for various purposes. These Purchase Orders are then booked against Purchase Receipts to confirm the transactions. We have developed a custom report to help keep track of the number of Purchase Receipts posted against a Purchase Orders. The report will list the details of PO Orders and the PO Receipts done against the PO order.

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The user interface for “Purchase Receipt Format Report” is as shown below. The exported report will be available in two types. One will be a CSV file output and other in Text file with pipe(|) separator. The report data will be produced based on user-specified date range. This will be the From and To PO Receipt Date based on posted transactions. Below is the screenshot of the user interface for “Purchase Receipt Format Report”.

Purchase Receipt Report User Interface

Purchase Receipt Report.CSV format

Purchase Receipt Report Unicode format


This Report shows detail data like Site code, Item Code, Purchase Order Number, Purchase Order Line Number, Purchase Receipt Number, Purchase Receipt Line Number, Quantity Received, Receipt Line Value and Receipt Date. This also helps in tracking the Purchase orders and Receipt order easily and verifying quantities if required.

In this way user can fetch the required Purchase Order data and Receipt data which serves the purpose of this utility.

Below is the description of fields.

  • Site Code: This can be any customized field.
  • Item Code: This is detail level Item Number field.
  • Purchase Order Number: This is Header level PO Number field, if there will be multiple PO Number then all PO Number will be display one below one.
  • Purchase Order Line Number: This is from detail level, Shows detail line number of order entry.
  • Purchase Receipt Number: Receipts Numbers against PO.
  • Purchase Receipt Line Number: This is from detail level, PO Order detail line number refer-ence.
  • Quantity Received: This is Detail Level from PO Receipt.
  • Receipt Line Value: This is Detail Line field of PO Receipt.
  • Actual Delivery Date: This is header level field

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