How to deactivate warning ‘Supplier without ABN’ in Sage X3

By | July 29, 2021

Basically this warning is pop up on Purchase invoice if the Sage X3 is setup with Australian legislation. And any sales person is set without ABN Number.

Now we will see what exactly ABN is: ABN Lookup is the free public view of the Australian Business Register (ABR). It provides access to publicly available information supplied by businesses when they register for an Australian Business Number (ABN).

An ABN is a unique 11 digit number that identifies your business to the government and community. You can use an ABN to:

> identify your business to others when ordering and invoicing

> avoid pay as you go (PAYG) tax on payments you get

> claim goods and services tax (GST) credits

> claim energy grants credits

> get an Australian domain name

Australian suppliers will normally be recognized from their ABN number if that is entered in the Company Registration No field (CRN).

For other suppliers the system will learn to associate other text such as trading names, telephone numbers, postcodes, etc. with particular accounts in Sage X3, so it’s not essential to have VAT numbers in the database or even to have the supplier name entered with the same spelling.

All businesses (regardless of size or structure) need an ABN, Australian Business Numbers are issued by the ABR, which is run by the Australian Taxation Office (ATO).

This company parameter is only used when the AUS – Australia localization activity code is active.

The parameter is used for Australian companies when entering or importing a purchase or supplier invoice if the country code of the supplier is AU – Australia. You use this parameter to specify if you want a warning message to be displayed when a supplier whose ABN code is not entered is selected (this code is entered in the CRN field of the Supplier record).

If the ABN Code is not set for the supplier the sage X3 will pop up this “Supplier without ABN” warning while posting the Purchase Invoice. You can see below screen shot to check the warning message pop up in sage X3.

Fig : Warning Message

If you do not want to set ABN number to supplier also want that system should not warn for this ABN number while invoice posting then you can deactivate this warning through sage X3 setup.

Now we will check how to deactivate this warning through Sage X3.

To perform the same Navigate to: Setup >> General parameter >> Parameter values > LOC Localization

Fig : Parameter Values

Open AUS i.e. Australia legislation then click on action button of Australia legislation and click on Details to open the detail view.

Fig : Parameter values

Here you can see the value of “warn Supplier without ABN” is set as “Yes” which means if the ABN is not set to supplier then system will pop up warning message while posting purchase invoice. If you want to stop this warning you can change the value from “Yes” to “No”.  Once you change the value to no system will stop displaying the warning message on supplier invoice posting.

This is how you can deactivate the warning “Supplier without ABN Number” on purchase Invoice posting.

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