How can we split line-wise journal entries generated from customer BP invoices through automatic journals in Sage X3

By | July 31, 2025

Sage X3 is an enterprise resource planning (ERP) solution that helps organizations manage all operations and data within a unified software system. It includes various modules such as Sales, Purchasing, Inventory, Projects, Financials, and more.
One of our clients requested that the Accounts Inquiry screen display line-wise journal entries corresponding to individual lines from customer BP invoices, instead of a single consolidated journal line. To accommodate this requirement, we updated the automatic journal line configuration accordingly.

Steps to Implement the Change:
Step 1:

Navigate to:
All > Setup > Financials > Accounting Interface > Automatic Journals
In the Automatic Journal screen, open the BPCIN journal type, then go to the Lines section as shown in the screenshot below.

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Fig01: Automatic Journal screen
Fig01: Automatic Journal screen

Step 2:
Go to line no. 2, then click on the Formulas section.
Next, add the required formulas in the following lines:
Line 27 → Description
Line 52 → Line Identifier
Formula : num$([F:SIL]LIG)
Refer to the screenshots below for the exact formula entries.

Fig02: Automatic Journal screen (Lines)
Fig02: Automatic Journal screen (Lines)
Fig03: Automatic Journal screen (Formula)
Fig03: Automatic Journal screen (Formula)
Fig04: Automatic Journal screen (Formula)
Fig04: Automatic Journal screen (Formula)

By following the above steps u can full fill the requirement.

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