In addition to numerous ways that Sage 300 ERP provides to customize your business solution, there is one more mechanism which contributes to its flexibility and that is through Optional Fields. And, this Optional field form will be available to you if you install Transaction Analysis and Optional Field module .This module allows a user to define unlimited number of attributes required by your business and then can be called in any of the module of Sage 300 ERP. Fortunately, this module is connected to each and every module present in Sage 300 ERP to define additional information fields required in particular module.
In Sage 300 ERP, Optional fields can be defined at a master level as well as transaction level in every module as per requirement of a user and accordingly those optional fields can be printed on output reports.
Now, you can create unlimited number of Optional field using Optional Fields setup form in Common Services by clicking on new icon in screen of Optional field .For example, if you want to add colour code to the item master then you can create optional field with name COLOUR with different values for different colours like 01 for Blue, 02 for Red and so on as shown in below screenshot.
Here, in screen of Optional Field you have option to change type of optional field; for e.g. text, number, amount, date, time etc. depending on type of optional field defined like in case of optional field defined to capture item dispatch timing you can take its type as time.
Next, add the optional fields to the Optional Fields setup form in each application, and then assign them to transactions. For example, to add COLOUR attribute to items defined in item master in receipt you have to add COLOUR in I/C setup on the optional field tab.
In screen of Optional field set up, you have following privileges:
- Select the transaction for which you want to have the optional field in front of ‘Optional field for’.
- Define the default Value of optional field if required.
- Make optional field required. If value under column ‘Required’ is Yes then it becomes mandatory for the user to define this field in value grid at the time of creating any transactions otherwise sage Accpac won’t allow the user to post the transaction. And, if it is ‘No’ then transaction can be posted without defining attached optional field’s value.
- Mark any optional field as Auto insert ‘Yes’ or ‘No’ .if ‘Yes’ then defined optional will automatically attached to the master or transaction.
Finally, last step is to add required optional field in screen of the defined transaction if it is not marked as auto inserted.
Hence, we can say that this module provides comprehensive reporting and analysis capabilities across your entire accounting system. You can manage information more effectively and easily obtain necessary data for analyzing business operations and practices.
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