The Vendor Contract Cost screen in Sage300 ERP is useful for defining unit price in relation to certain Items and Customers. The user also has the choice of selecting a single or multiple unit price.
When you enter purchase orders, receipts, invoices, re-turns, and credit/debit notes, vendor contract charges show up as default entries. Purchase Orders displays the item cost entered in the P/O Options screen as the default cost if there is no contract cost for an item and vendor.
In the Purchase Order Entry, Receipt Entry, Invoice Entry, Return Entry, and Credit/Debit Note Entry screens, you may check the contract costs for all Vendors in the Unit Cost item Finder.
The Contract Costs screen is comparable to the Inventory Control module’s I/C Item Pricing screen. You can set basic expenses and selling prices for one or more units of measurement as well as percentage or flat-rate discounts based on purchasing.
We have done numerous customizations in Sage 300 screens to facilitate custom business flow over the Sage 300 standard processing. One such customization related to Purchase Order and Vendor Contract costs is done. This customization helps validate the Purchase Orders by restricting the User to use such Items which are not defined in the Vendor Contract costs screen.
New Stuff :- Custom Crystal Reports with Optional Field Filtering
User will set unit price against Item and vendor in the Vendor Contract screen. During transaction Validation will be applied on the Item and Vendor. If a transaction has Items and Vendor that are not present in Vendor Contract Screen, validation will throw an error else unit price will be fetched from vendor contract cost screen.
Vendor Contact Screen with Item mapped with Base Unit Cost.
In Purchase Order screen while creating Purchase order user will have to populate same combination of Item and vendor to generate the PO.
If the combination of Item number and Vendor does not match the Vendor Contract Cost screen, it will show an error as below when the item is selected.
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