How to increase no. of characters in Line text entry using import template

By | September 18, 2020

Sometimes, it happens we need to insert description for particular line in any transaction using import template and the standard just allows limited text in line text entry like for around 194 characters. We can increase this number of characters by doing few changes in import/export template of that particular transaction.

Consider example for a sales invoice transaction and template as shownbelow :

Navigation to All -> Setup -> Usage -> Import/Export templates

Select “SIH” as template code

Fig1: Import/Export Template

Consider the sample text for line text entry

Sample text :The youth who got that must have felt as if he were perusing a railroad time-table. Good mental exercise Never, never use that argument. To cause your reader or correspondent unnecessary mental labor is the greatest of all blunders in business English. The more patience he spends in getting at your thought, the less he will have for your proposition. Let us turn that alleged sentence into a paragraph. There are several versions that might be made. Here is one.I have your inquiry of June ninth. You ask first about the stenographer and type-writer examinations next spring. [Here let him answer that inquiry. You inquire also as to local appointments in connection with the conducting of Civil Service examinations. The route examinations are conducted by the various district secretaries. The others are held at the different places of examination by post-office employees

If we import from standard template we will be able to see below number of characters in Line text entry as shown in screenshot below

Fig2: Text entry screen

Out of 865 characters the file got imported with only 194 characters in length.

How to increase number of characters  :

Navigate to All -> Setup -> Usage -> import/export template

Select the template, here “SIH” is the template code as shown in below screenshots.

Fig3: Setup Imp/exp screen

Go to fields section, you will be able to see Line text fields as shown below

Fig4: Sales Invoice Field screen

Add new fields for Line text in template as shown below :

Fig5: Imp/Exp screen

Now consider the same sample text,

“The youth who got that must have felt as if he were perusing a railroad time-table. Good mental exercise Never, never use that argument. To cause your reader or correspondent unnecessary mental labor is the greatest of all blunders in business English. The more patience he spends in getting at your thought, the less he will have for your proposition. Let us turn that alleged sentence into a paragraph. There are several versions that might be made. Here is one.I have your inquiry of June ninth. You ask first about the stenographer and type-writer examinations next spring. [Here let him answer that inquiry. You inquire also as to local appointments in connection with the conducting of Civil Service examinations. The route examinations are conducted by the various district secretaries. The others are held at the different places of examination by post-office employees”

Add it in the import file you are using as shown below.

Fig6: Notepad file

Open Line text entry as shown below :

Fig7: Line Text button

Imported text in line text entry :

Fig8: Line Text screen

This blog helps us to increase number of characters in line text entry in any transaction. It will work for any transaction template which consists of Line text entry field. We can increase more number of characters by adding more fields as per requirement.

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