Multiple ways to sign a standard workflow

By | October 29, 2020

Sage X3 provide us multiple ways to sign a record in workflow process. There are various ways which helps user to save their time. Basically a user goes manually to a particular transaction and searches the record and then signs the record, this process is bit time consuming but we have few different methods to sign the workflow which are more easy and time saving.

Below are the ways to sign a workflow.

*Manual signature.

*Landing page signature.

*Workflow monitor.

*Signature from link.


This is the basic way to sign a particular record which we have already introduced. Here user manually goes to the particular transaction, searches the record, clicks on signature button and makes the signature.


We have a standard landing pages for some modules in X3 i.e. sales workflow and purchase workflow. In these landing pages we get all essential information of a particular record such as record number, business partner, amount, sender etc. It has an action button form where we are allowed to accept or reject the particular record.


We can also perform signature from workflow monitor.


You can select the entry transaction according to your module.

As in above figure we can see we also have the information of the record and we have action button where we can select the signature option and accept or reject a particular record.


As we know when a workflow is triggered a notification is been sent to the recipient that notify them to sign a record. As we can see the kind of link recipient receives in the email.  

But if user want to sign from the link, they’ll have to do the below steps once before the workflow is triggered. When we click on the link, it redirect to a webpage which shows a message as shown in the below screenshot.


Jump to the details for WRK group and set a directory (path) into the WRKRMTDIR parameter as shown in the below screenshot.

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Fig6: Directory Path

2. Create a recurring task of the standard task ‘AWRKSIG’ and make sure this batch task is created and is running in background before we click on the link.

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Fig7: Recurring Task screen

What happens is when we click on the link, a file with .lka extension get created in the directory which is set in the WRKRMTDIR parameter (refer the below figure) and the batch AWRKSIG picks these files and verifies the type of file (i.e. can be for VALIDATION or REJECTION) and processes the signature accordingly.

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Fig8: .lka file example

Hence above are all the various ways to perform signature in workflow which helps user to do signature in more convenient way.