How do we turn on payment deletion tracking?
How do we turn on payment deletion tracking?
Open Parameter values under Setup , General parameters.
- The parameter can be set at the Folder, Legislation, or Company level. For this example, we will set the parameter at the Folder level.
- Select Chapter TRS, Group.
- Set the value of PAYDETRC to Yes.
- Click OK.
- This will take you back to the main Parameter Values screen. Be sure to click on the Save icon before exiting.
- After changing a parameter, logging out of X3 and back in is a good idea to ensure the change is passed throughout the system.
What occurs when a payment is deleted while PAYDELTRC is set to Yes?
- A payment has been created under the A/P-AR accounting section for manual checks in the Payments module. The payment number is PAYKE230013. The check number paid and Invoice document number is ZAPNV2212KE000006.
- We will delete the payment by clicking on the Delete icon.
- Payments can only be deleted if they haven’t been posted.
- First, Code cancellation. Click OK
- If you don’t want to delete the payment, click “X” to cancel.
- Click OK on the Information message, which tells you what Payment no that will be deleted.
- Next, we have the deletion Log, which displays data such as payment number, check number, payee, invoice document number () from check, check amount, and site.
- If the PAYDELTRC parameter is set to No, then there won’t be any logs available.
- If you want to view the Log again after closing it, go to Reports > Log reading.
- The data that was deleted has been saved in two tables – PAYMENTPORH (header) and PAYMENTPORD (lines).
- Using GMAINT to view the PAYMENTPORH table, we see that UPDUSR1 was the user that deleted the record. (I was signed in as ADMIN). VALDAT refers to the date on which the data was deleted.
- Look at the PAYMENTPORD table showing the VCRNUM, the invoice document number from the deleted check.
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