The purpose of A/P Letters and Labels screen is provided in Sage 300 to print a sample covering letter and a sample mailing label form, formatted for laser printers that you can use or change to your company’s requirements.
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The sample labels are approximately 6.5 cm by 2.5 cm, and are designed to fit a tab of 30 labels arranged in 3 columns. Print letters and labels whenever you need them for mailing to vendors. For example, you might want to send covering letters to your vendors with your payments.
If you are sending letters to accompany payment checks, you may find it simpler to print checks, then advices, specifying the letter you are sending with the checks as the advice form. This method ensures that you print a letter for each payment check.
To print letters or labels
- Open Accounts Payable -> A/P Vendor Reports -> Letters / Labels.
- Select the type of form you are printing i.e. Letter/Label.
- Select the name of the letter or label form to use from Select By. If you are not sure of the name of the form, select the form from the generated list.
- Run Date. This is the date that appears on the forms.
- Sort By/Then By. Specify up to four orders by which to list (sort) records for the letters or labels. You can choose from Vendor Group, Account Set, Currency Code (multicurrency ledgers only), Vendor Balance, Vendor Equivalent Balance (multicurrency ledgers only), Vendor Name, Short Name, Start Date, and Currency Code. If you do not specify sorting criteria, the report orders the letters or labels by vendor number.
- Click Print.
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