AP Misc. Payment Export utility

By | September 30, 2020

In Sage 300 ERP we have a module for Accounts Payable Transactions in which we have multiple transaction types. Amongst these we have a Miscellaneous Payment Entry option which writes / prints the cheques to a company or a person whose record is not available. Such entries are done though AP Misc Payments where records of Vendors is not required. Entries of such records have various other details that can be required to an organization.

In this blog, we are going to discuss AP Misc. Payment Export Utility where the user can use this utility to export the detailed data of AP Misc Payment Entry by using the below Filter criteria.

  • From and To Batch Number
  • From and To Vendor Number
  • From and To Posting Date

The report data will be produced as an MS-Excel exported file based on the user-specified Range of Batch Number, Vendor Number and Posting Date.

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Please refer below screenshot of the user interfaces for the “AP Misc. Payment Export Utility”.

AP Misc. Payment Export Utility - User Interface
AP Misc. Payment Export Utility – User Interface

As you can see in the above screenshot user will be able to specify ‘From’ and ‘To’ Batch Number, Vendor Number and Posting Date. Based on the same, the report will generate required data in Excel format at desired path which user will enter in the ‘Select File’ field (as can be seen in above screenshot). User will be able to select desired path by clicking on the Browse button.

After entering the excel file path as well as range of Batch Number, Vendor Number and Posting Date user will be able to export the data. Once the data is exported successfully user can access that excel file by click of single button. We have provided this feature in AP Misc. Payment Export utility, as you can see in below screenshot.

AP Misc. Payment Export Utility - Messagebox .jpg
AP Misc. Payment Export Utility – Messagebox .jpg

By clicking on Yes Button you will be able to access the excel file directly. No need to traverse to the path and open the file manually.

Below is the excel-based generated output of the “AP Misc. Payment” report: –

AP Misc. Payment-Output .jpg
AP Misc. Payment-Output – Messagebox .jpg

This report includes following fields from AP Payment Entry and can be modified according to the requirements.

  • Batch Number.
  • Entry Number.
  • Vendor Number.
  • Account Set
  • Bank ID.
  • Payment Date.
  • Posting Date.
  • Payment Code.
  • Check Number
  • Amount
  • IDINVC
  • GL Account
  • GL Account Desc.

In this way user can easily fetch the required Misc Payment Entry data which serves the purpose of this utility.

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