Account Payables handles all your payables records keeping and reporting needs, regardless of the size and complexity of your business. User can use account payable to setup and maintain their vendor accounts. In most cases, payment transaction is the information that Account Payable needs to be print one check for vendor and update the vendor account with check information. While applying payment against AP Invoice, it may be possible that by-mistakenly user can make multiple payment entry against same document. So in this blog, we are going to discuss about how user can control duplicate payment entries against AP invoice.
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Click on the Payment Entry screen by navigating to Account Payable>>A/P Transactions. After entering vendor number and all other necessary details, select the invoice against which user have to make a Payment entry and add payment entry against same. Please refer below screenshot.
Then, Select new batch to add another payment entry and make the Payment Entry against same AP invoice in Payment entry screen and the duplicate Payment entry against same invoice will be created. Please refer below screenshot for same.
To avoid such duplicate payment entry against an invoice in AP, navigate to AP setup>>Options in Account Payable module, Then click on Transactions tab and check field Include Pending Transactions. Please refer below screenshot for same.
Duplicate entry was created due to this ‘none’ option in Include Pending Transaction’s field. To avoid such issues, set this field on other than ‘none’ option i.e. on Payments, Payments and Adjustments or on All Transactions etc. Try with the same above process in AP and the Sage 300 will not allow user to make duplicate entries against same invoice in AP. Please refer below screenshots for same.
In this way, User can avoid duplicate Payment entries issue in Account Payables.
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