Bulk E-way bill generation after crossing a Threshold limit

As we already know, as per the government’s rule, E-way bill generation will be required whenever the transportation (movement of Goods in a vehicle) is being done. Transporters are required to generate and carry an e-way bill while transporting goods from one place to another if the total value exceeds the limit which is already defined by the Government in GST Rules.

In Sage X3, user can generate E-way Bill for multiple Invoices in one go by entering invoice range in E-way bill/E-Invoicing generation parameters. So the sum of those invoice values for the same customer can exceed the limit. But when the movement of goods happens within a state called intra-state transactions then the limit is 1,00,000. Which means if SGST and CGST are applied then the limit is 1,00,000. And for interstate transactions, the limit is 50,000. Which means if IGST is applied then the limit is 50,000.

There is one more condition which is required for the limit validation to generate E-way Bill – The Customer or Vehicle No should be same. It can be grouped on the basis of same Vehicle No and same Customer. If any one of them is different i.e. if Vehicle No or Customer is different then E-way Bill will not be generated.

We will see how this threshold limit functionality is working in Sage X3:

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[Before generating E-way Bill]

As you can see, we have created 2 Sales Invoices 1012122IVR00330 and 1012122IVR00331 for Customer CD0004 and Vehicle No MH04BC1039 with 29500 amount and IGST Tax. As per the criteria, Customer and Vehicle No is same in this case and sum of the invoice amounts will be [29500 + 29500] i.e. 59000 which is exceeding the 50000 limit.

We have created these entries in such a way that it will satisfy the required criteria to generate E-way bill for both the invoices. So, after following the E-way bill generation process, E-way Bill is been generated successfully for both the invoices as shown in the below screenshot. Generated E-way Bill Nos are 281009827265 and 251009827266 respectively.

[After generating E-way Bill]

But if the Customer Code is same but Vehicle Number is different or if the Customer Code is different but Vehicle Number is same in the invoices, then E-way Bill will not be generated.

We have checked this functionality for IGST which is having threshold limit of 50000 with the above example. Same functionality will work for SGST and CGST taxes but with the limit of 100000.

In this way, after crossing Threshold Limit, bulk E-Way Bill generation will work on the basis of Customer and Vehicle No.