Creating G/L transaction by “Adding to an Existing Batch” in G/L

By | August 3, 2015

General ledger is one of the primary component of accounting. Hence G/L Integration is a crucial activity as it enables to keep a control over all the transactions of any enterprise. All the transactions flows from various modules to the General ledger. Sage 300 ERP enables the administrator to configure the G/L transaction settings.

The administrator can create batches in G/L with three options

  • Adding to an Existing Batch.  Choose this option if you want to add new general ledger transactions to the existing batches.
  • Creating a New Batch.  Choose this option if you want to produce a new general ledger batch each time you create general ledger transactions.
  • Creating and Posting a New Batch.  Choose this option if you want to create and automatically post a new general batch when you create general ledger transactions.

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In the case when we choose “CREATE G/L TRANSACTION BY” Adding to an Existing Batch


Then we make two entries from AP Invoice, and we can see two distinct entries in the A/R batch list.


And as the option selected as “adding to an existing batch”, the entries are grouped into one G/L batch in the G/L batch list.

As in the below screenshot, we can see the number of entries are two in one single batch.4Thus all the entries can be added into a single batch and it reduces the work of the approver who has to post the batches. This option is suitable where strict control is not required and where the staff is efficient and does not require cross verification of work.

Also Read:
1.Create GL Batch Option in Sage 300 ERP
2.General Ledger (GL) Accounts Distribution in Sage 300 ERP
3.Create GL Accounts Feature in Sage 300 ERP
4.GL Batch Creation in two databases simultaneously
5.AP-GL Integration