Ageing Report based on Sales Transactions

By | December 29, 2023

In Sage300, the verification of current stock and quantity is limited to the Order Entry and Order Invoice processes. There is no provision for checking overdue payments or open orders related to invoice entries that can be linked to the Invoice & item. Consequently, a report has been generated to show open orders and outstanding payments for Order Entry, Order Invoice, AR Invoice, and AR Prepayment orders or invoice entries.

New Stuff:– IC Lot/Serial Transaction Report in SAGE 300

This blog will delve into a comprehensive discussion of the following reports:

The Ageing Report: This report enables users to export data related to Order Entries, Order Invoices, AR Invoices, and AR Prepayments in Excel format. The article introduces this report and outlines the importance of the data extracted the report.

The filter criteria of this utility are as follow.

  • From & to Customer Code
  • As of Date
  • Functional/ Customer Currency

Note : Filter criteria can be customized as per requirement.

Please find the below screenshot of the user interfaces for the “Ageing Report” user interface :

Utility of AR Ageing Report

As depicted in the image above, the user is required to input both the ‘From’ and ‘To’ Customer codes, along with the currency. After selecting a file location, the report will generate the required data in an Excel-based format.

Here is the screenshot of the report generated after applying all the filtering criteria::

Output of AR Ageing Report

The provided screenshot illustrates the visibility of all Order Entry (OE) and Accounts Receivable (AR) transactions. It includes information such as the current amount, payment deadline, and total amount for each individual client.

By utilizing this report, users can examine the Aged Purchase Orders, observing the order amounts categorized according to specific aging periods and other applied filter criteria.

In the above screenshot, document numbers are paired with their corresponding customer code and name, along with the current amount. The aging periods range from 1 to 30 days, 31 to 60 days, 61 to 90 days, and over 90 days based on the sales and Accounts Receivable (AR) document dates. The amounts in these aging periods are determined as of the specified aged-as-of and cut-off dates from the user interface. The report concludes with the display of the total for each document and the cumulative total across all aging columns.

This report encompasses various fields sourced from Order Entries, Order Invoices, AR Invoices, and AR Prepayment data. Additionally, it offers customization options to align with specific requirements.

  • Customer Number
  • Customer Name
  • Document Type
  • Term Code
  • Document Date
  • Due date
  • Over due in days
  • Unposted payments
  • Item/Accounts
  • Currency
  • Current
  • 1 to 30 days
  • 31 to 60 days
  • 61 to 90 days
  • Over 90 days
  • Total

As a result, the utility successfully achieves its objective by enabling users to effortlessly retrieve the necessary data from Order Entries, Order Invoices, AR Invoices, and AR Prepayments.

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